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Comprehensive Vendor Agreement for Service Delivery to Older Individuals

This Vendor Agreement outlines the key terms between parties involved in delivering services to older individuals. It defines the scope of services to be purchased and stipulates that only contracted services will be honored. The agreement includes payment details, regulations, communication protocols, quality assurance commitments, and terms for termination or breach. It emphasizes accountability, confidentiality, and the process for handling disputes. This structured approach ensures that both parties understand their responsibilities and obligations, ultimately supporting a coordinated service delivery system.

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Comprehensive Vendor Agreement for Service Delivery to Older Individuals

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  1. CONTRACTS AGREEMENTS CONTRACTS AND AGREEMENTS

  2. Contract “AKA” Vendor Agreement” “An Agreement with specific terms between two or more entities in which there is a promise to do something”

  3. Contract “AKA” Vendor Agreement” “An Agreement entered into by two or more parties with the serious intention of creating a legal obligation.”

  4. First Page of Agreement: The Agency’s Direct Purchase of Services program is designed to promote the developmental of a comprehensive and coordinated service delivery system to meet the needs of older individuals.

  5. Scope of Services: List Services to be Purchased Defines the services/Measurement Only the service(s) contracted will be honored. Payment, Services and Reimbursement Sources of Funding Amounts Cost ( total & Federal/State Rate)

  6. Terms of Agreement: Describes what “you” (vendor) will do; a. Regulations b. Targeting c. Reports – Accurate & Timely d. Program Income e. Letter of Commitments f. Communication g. SAMS h. Accepting Gifts

  7. AAA Agrees to: Review Data ( i.e SAMS, Assessment) Communication – Clients Technical Assistance Quality Assurance Provide Policies/Procedures Start up funds – if applicable Employ full time staff

  8. Assurances Audits – due dates/requirements Termination: a. 30 days notice – Failure to comply with ANY part of the agreement Breach of Agreement: Lack of Proof – Insurance(s) Failure to Safeguard Asset(s)

  9. TERMINATION: WHY? Failure to meet line-item approved budget OR AAA may: Install Program Monitor Appoint Temporary Manager Cancel and/or Terminate

  10. Subcontracting Confidentiality Conflict of Interest Records & Financial Audit

  11. Indemnification Internal Dispute Mediation Participant Grievance Personnel – Key Insurance(s)

  12. In Summary: RESPONSE - ABILITY Yours Vs. Ours

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