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WORKPLACE SAFETYCOMMITTEE. Initial & Re-Certification. PPT-057-06. 1. Technical Assistance Manual. www.dli.state.pa.us Click on “Workers’ Compensation” icon Click on “Health & Safety Division Click on “ HandS ” System Click on “Workplace Safety Committee Technical Assistance Manual”.
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WORKPLACE SAFETYCOMMITTEE • Initial & Re-Certification PPT-057-06 1
Technical Assistance Manual www.dli.state.pa.us Click on “Workers’ Compensation” icon Click on “Health & Safety Division Click on “HandS” System Click on “Workplace Safety Committee Technical Assistance Manual” PPT-057-06 2
Learning Objectives Understand the role and functionality of a safety committee Understand basic hazard detection and inspection methods Understand (and apply) basic accident & incident investigation techniques Gain basic awareness of how drug & alcohol abuse/addiction impacts the workplace PPT-057-06 3
Program Purpose • Educate new committee members • Refresher training for existing members • Most important: Help prevent accidents & illnesses in the workplace! PPT-057-06 4
Hidden Costs of Accidents • Total Costs = Direct + Indirect Expenses • Direct (insured) = e.g. wage loss, medical • Indirect (uninsured, cost to company) = e.g. downtime, property damage, morale of injured worker and others in department, hiring, training, possible OSHA citations PPT-057-06 5
Workplace Safety Committees Role and Functionality PPT-057-06 6
Safety Committee Purpose • Improve safety & health in the workplace • Involve employees in the safety function • Generate ideas for improving safety & health • Improve employee/management relations • Stimulate interest among employees PPT-057-06 7
Safety Committee Pitfalls • Busy supervisors can refer problems to the Committee they should solve themselves • Only a small percentage of employees participate on the Committee • Timeframe from when problem discovered to meeting may be lengthy PPT-057-06 8
Safety Committee Pitfalls • Members may not be qualified to handle complex issues and may only address superficial problems • Recommendations may be expensive or time consuming and as a result may be overlooked • May create large workloads for the “management representative” if only identification of hazards occur PPT-057-06 9
Safety Committee Authority • Extent should be determined and communicated to all employees; e.g.: • Empowered and endorsed by top management • Acts as a recommending body • Investigate accidents/incidents • Implement changes PPT-057-06 10
Safety Committee Structure Single - One workplace, one committee Centralized – More than one workplace → One committee in a central location with representation for each outlying workplace location Multiple - More than one workplace → Separate individual committees at each workplace PPT-057-06 11
Committee Member Composition • - Minimum of 2 employer and 2 employee representatives • Number of employer representatives CANNOT exceed number of employee representatives • Quorum = 1/2 Plus 1 Safety Committee Structure PPT-057-06 12
Committee MembersEmployer – Authority to do one or more: • ▪ Select or hire an employee • ▪ Remove or terminate an employee • ▪ Direct the manner of employee performance • ▪ Control the employee • Employee – Does not possess any authority or responsibility described for the Employer • A person cannot function as both of the above Safety Committee Structure PPT-057-06 13
Purpose: to detect hazards and prevent accidents& illnesses • Must have formal (documented) monthly meetings with Agenda & Minutes: • - Review & update safety training • - Develop safety work practices • - Recommend use of safety equipment/devices • - Accident/incident report reviews • - Action items from reports & safety inspections • - Avenue for employee safety-related issues Safety Committee Function PPT-057-06 14
Members’ Responsibilities • Attend meetings • Notify all employees in your area that you are their representative on the Committee • Be watchful for unsafe conditions and acts and report them • Be responsive to people’s concerns; follow up • Ask employees for safety suggestions and concerns • Discuss safety issues with employees • Offer solutions not just problems PPT-057-06 15
Managements’ Responsibilities • Provide support (time, effort, money) • Resolve scheduling and personal conflicts • Provide realistic dates for correcting safety and health concerns • Support training for Committee members • Provide leadership and direction • Attend Committee meetings PPT-057-06 16
Managements’ Responsibilities • Promote positive effects of Committee activities on individual basis or at group meetings • Respond to recommendations in a timely manner • Promote safety within the organization PPT-057-06 17
Employees’ Responsibilities • Identify safety and health hazards • Report all unsafe conditions and practices • Make suggestions for improving workplace safety • Participate in Committee activities/initiatives • Follow safe practices/procedures • Cooperate with Committee members • Consider becoming a Committee member PPT-057-06 18
Committee Chairperson • Accountable to top management • Sets the agenda • Coordinates meetings • Facilitates meetings • Ensures agenda is followed • Ensures everyone is heard PPT-057-06 19
Committee Chairperson • Options: • Safety person serves as Chairperson • Management and union co-chairs • Rotating Chairperson (yearly; each meeting) PPT-057-06 20
Safety Committee Certification • Can be done on-line using HandS system • Initial certification: • - After 6 months of functional committee operation • - Within 30-90 days of insurance policy renewal • Submit Form LIBC-372 • Annual re-certification: • - Within 15-90 days of insurance policy renewal • - Submit Form LIBC-372R PPT-057-06 21
HandS Health and Safety Division’s online processing system PPT-057-06 22
Accessing the HandS System Go to our website www.dli.state.pa.us Click “Workers’ Compensation” then “Health & Safety Division” then “HandS System” PPT-057-06 23
“Review”/Audit Overview Random/Target Audits 30 day notification Opening conference Table top “on-site” audit Information verification Closing conference ◦ Issue Compliance/Non-compliance Rating (Preliminary) ◦Non-Compliance issues explained PPT-057-06 24
Successful Safety Committees • Competent -- dedicated • Support goals & objectives • Demonstrate team effort • Develop mutual trust, respect & support PPT-057-06 25
Objectives Objectives should be: SMART Specific Measurable Attainable Relevant Time-limited PPT-057-06 26
Workplace Safety Committees Hazard Detection and Identification Is this safe? PPT-057-06 27
Hazard Detection & Identification • The following list shows the main ways to identify hazards: • → Walkthrough Surveys • → Inspection Checklists • → Past Records • → Accident Investigations • → Consultation • → Documentation PPT-057-06 28
Risk vs. Hazard Risk:The measure of the probability and severity of an adverse effect caused by a hazard Hazard: Whatcauses the risk; administrative or physical (causes or has the potential to cause a loss) PPT-057-06 29
Purpose of Safety Inspections • Identify potential hazards so they are corrected before an injury occurs • Implement or improve safetyprograms • Increase safety awareness • Display concern for workers’ safety • Communicate safety standards of performance PPT-057-06 30
Inspection vs. Audit Are you AUDITING or INSPECTING? Safety Inspections examine physical facilities – looking for unsafe conditions, unsafe acts, housekeeping issues, etc. Safety Audits examine procedures & policies PPT-057-06 31
Hazard Detection & Inspection • What is a hazard? • What should I look for? • What standards do I reference? • How do I perform the inspection? • How do I document the inspection? PPT-057-06 32
What is a Hazard? An act or a condition in the workplace that has the potential to cause injury, illness, or death to a person and/or damage to company property, equipment and materials PPT-057-06 33
What to Look for High Hazard Areas: Equipment and operations that involve energy transfer including: chemical, mechanical, pneumatic, physical, electrical, gravitational, etc. (Unsafe Conditions) Procedures and behaviors, including: Use of protective equipment, safe operating speeds, following proper procedures, horseplay, inattentive behavior, etc. (Unsafe Acts) PPT-057-06 34
Standards to Reference • OSHA • - Federal Regulations (29 CFR 1910) • Available at www.osha.gov • PA Department of Labor & Industry • – www.dli.state.pa.us • PA Department of Environmental Protection • – www.depweb.state.pa.us/portal/server.pt • Other technical standards • (NFPA, ANSI, ASTM, ASME, etc.) – get help if necessary! PPT-057-06 35
How to Conduct an Inspection: • Observe processes, equipment, and work locations for unsafe conditions • Obtain comments and suggestions from employees • Review Records such as training, Safety Data Sheet’s, Accident Reports, etc. • Formulate recommendations • Report findings to management • Follow-up for implementation PPT-057-06 36
Any Problems Here? Chemical storage underneath cabinet Not all chemicals properly labeled Are chemicals compatible No lip on shelf PPT-057-06 37
What About Here? Fire door held open by fire extinguisher Location of extinguisher could be trip & fall hazard PPT-057-06 38
Is this Okay? No shoring in trench Working below unstable rock Unstable soil in trench NO! PPT-057-06 39
What About This? Storage next to hot water heater Combustible storage in “mechanical room” Unsafe storage – could fall on somebody PPT-057-06 40
Any Issues Here? Door possibly closes on cord – damage to cord Cord across walkway – trip & fall hazard PPT-057-06 41
What About Here? Exit blocked/obstructed Exit access/aisle blocked/obstructed Storage creates trip & fall hazard Access to fire extinguisher blocked PPT-057-06 42
Do you see any Problems? Electrical cord frayed, insulation missing PPT-057-06 43
How to Document the Inspection In Writing, In Writing, In Writing! • Email…… • Checklists………. • Memorandums………. • Written inspection reports……….. Safety Inspections PPT-057-06 44
Safety Inspection Checklist PPT-057-06 45
Workplace Safety Committees Accident/Incident Investigation and Reporting PPT-057-06 46
Incident Ratio Model 1 Death or Serious Injury Most Accident Investigations Conducted 29 Minor Injury Few Investigations Conducted Biggest percentage of injury causing potential! 300 Near Miss 3,000 Unsafe Acts, Behaviors or Conditions PPT-057-06 47
Near Miss What is a near miss? How does it differ from an accident? How does it differ from a hazard? PPT-057-06 48
What Is A Near Miss? PPT-057-06 49
We will read the definition of an accident We call an accident an “actual” We looked at the definition of a hazard We call a hazard a “potential” Near Miss PPT-057-06 50