VP1 - Crosswalk - PowerPoint PPT Presentation

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VP1 - Crosswalk

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  1. VP1 - Crosswalk Overview

  2. Objectives • What is Crosswalk? • What has it improved? • How does it work? • What resources are available?

  3. What is Crosswalk? “CROSSWALK” is a software program which translates Purchasing information into accurate Accounting transactions! “VP1-Crosswalk” automatically creates transactions on the VP1 documents!

  4. Requisition Items in PointPlus CLICK ON VIEW

  5. Commodity Code + First Account + Price per Item = Recommended Object Code

  6. What has improved? • Section 2 includes quantities from the purchase order. • Section 3 creates transactions with accurate object codes.

  7. How does it work? • Crosswalk will enter the number of items on the purchase order into VP1 – Section 2. • After you’ve entered the number of items received, Crosswalk will create the corresponding VP1 transactions in Section 3.

  8. How does it work? Section 2 Crosswalk will enter the number of items on the purchase order into Section 2.

  9. How does it work? Section 2 You enter the number of items received.

  10. How does it work? Section 3 Crosswalk will create the correspondingtransactions of items into Section 3.

  11. How does it work? Section 3 You may also enter additional transactionsif needed into Section 3.

  12. How does it work? • Once all the information has been entered on the VP1 document, you may verify and approve the document. • Audits will insure that the transaction information is correct.

  13. What resources are available? • PF6 help for each VP1 screen • Assistance on the web • Expert assistance

  14. Press PF6 for screen help!

  15. Press PF6 for screen help!

  16. Assistance on the web • Crosswalk FAQs:http://www.utexas.edu/business/accounting/ap/vp1crosswalk-top10.html • Commodity Class Code Information: https://utdirect.utexas.edu/acct/gen/crosswalk/index.WBX

  17. Enter a Commodity Code to view allowable object codes https://utdirect.utexas.edu/acct/gen/crosswalk/index.WBX

  18. You may also click on a Commodity Code List

  19. Allowable object codes are displayedper account and amount

  20. Expert Assistance • Accounts Payable – oa.ap@austin.utexas.edu • User Services – askUS@austin.utexas.edu • User Services Helpline – 471-8802