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Denver Public Schools PETTY CASH / VISA

Denver Public Schools PETTY CASH / VISA. July 29, 2009 Presented By: Alice Allendorf-Koehn General Accounting. THE USE OF PETTY CASH ACCOUNTS Account Set Up and Maintenance. * Establish of Account * Replenish Check stock * Bank Service Charges * Signature cards. PETTY CASH GUIDELINES.

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Denver Public Schools PETTY CASH / VISA

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  1. Denver Public SchoolsPETTY CASH / VISA July 29, 2009 Presented By: Alice Allendorf-Koehn General Accounting

  2. THE USE OF PETTY CASH ACCOUNTS Account Set Up and Maintenance • * Establish of Account* Replenish Check stock* Bank Service Charges * Signature cards

  3. PETTY CASH GUIDELINES * Check Limits - $500.00 needs prior authorization Contact: Alice Allendorf-Koehn ext 33448* Authorized Principal Signature is required* Original Receipt is Required* Prepare Petty Cash Reimbursement Form often! Must maintain sufficient fund balance in school / department Petty Cash Account

  4. PETTY CASHREIMBRUSEMENT PROCEDURES * Filing Reimbursement Forms* Timing of Deposits* Frequency of Replenishment * Overdrafts* Sales Tax Exemption

  5. VISA GUIDELINESListed on Purchasing Website: DPS Purchasing Card Program Handbook http://purchasing.dpsk12.org/

  6. VISA CHARGES DECLINED? PLEASE CONTACT: PURCHASING DEPARTMENT LORI ZELL at: 720-423-3328

  7. VISA PROHIBITED TRANSACTIONS * Personal purchases* Cash or cash-type transactions* Split purchases* Loaning out your Visa Card

  8. GENERAL ACCOUNTINGCONTACTS: *Alice Allendorf-Koehn – Approvals over $500.00720-423-3448 * Rina Rashnitsova – Petty Cash / Visa (A-G)720-423-3447 * Linda Holschuh – Petty Cash / Visa (H-K)720-423-3454 * Eileen Bransteitter - Petty Cash / Visa (L-Z)720-423-3452

  9. THANK YOU!

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