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Memorandums and Letters

Memorandums and Letters. Apply correct memo and letter formats. What are Memorandums?. A memorandum is a short message from one person to another in the same business or organization. Memorandums are usually referred to as memos. Memos have no salutation line and no signature area at the end.

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Memorandums and Letters

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  1. Memorandums and Letters Apply correct memo and letter formats.

  2. What are Memorandums? • A memorandum is a short message from one person to another in the same business or organization. • Memorandums are usually referred to as memos. • Memos have no salutation line and no signature area at the end.

  3. Memo Formatting Rules • Use a standard font style and font size i.e. Times New Roman/Arial and 12 point font. • Single Space within paragraphs and double space between paragraphs. • All parts of the memo begin at the left margin, including paragraphs. (Block Style Format) Margins: TM-2inches RM-1inch BM-1inch LM-1inch

  4. Memo HeadingThe formal memorandum uses a special heading, sometimes preprinted on stationery. Typically, words in the memo heading are keyed in ALL CAPS, bold, followed by a colon, and double spaced as follows: TO:(Reader’s name) FROM:(Author’s name) DATE:(Complete and current date) SUBJECT:(What the memo is about)

  5. Keying Formal Memos • The memo heading should by keyed in all capital letters, bold, and followed by a colon. • Use the tab key to align information following the memo heading. • When keying the body, single space within paragraphs and double between paragraphs. 2” TO:Tab Tab Receiver’s name (DS) FROM:Tab Author’s name (DS) DATE:Tab Current date (DS) SUBJECT:Tab Memo topic (DS) Body-Message of the memo (DS) Typist initials 1” 1” 1”

  6. Memo heading Memo body Typist initials Parts of a Memo

  7. Notes to Remember! • If someone other than the writer of the memo keys the memo, typist initials should be included. • Typist initials are keyed in lower case with no space and no punctuation. • If you have an attachment or enclosure notation, double space after typing typist initials and type “Enclosure” or “Attachment. • Enclosure-Something is included with the memo. • Attachment-Supporting document is attached by a paper clip, staple, etc. • If someone in addition to who the memo is originally written will be receiving a copy of the memo, include a copy “c” notation.

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