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e quipment.data - The challenges of developing standards

e quipment.data - The challenges of developing standards. Adrian Cox, Project Manager, equipment.data & Andrew Milsted, Web Developer, equipment.data 30 th April 2014. Research Facilities and Equipment Sharing.

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e quipment.data - The challenges of developing standards

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  1. equipment.data - The challenges of developing standards Adrian Cox, Project Manager, equipment.data & Andrew Milsted, Web Developer, equipment.data 30th April 2014

  2. Research Facilities and Equipment Sharing

  3. UNIQUIP – “Defining standards for the publication of research facilities and equipment data” • Established network of interest across HE for development of equipment databases • Established foundation for a national equipment data portal (equipment.data launched in April 2013) • Further developed the N8 taxonomy for equipment categorisation – Augmenting with CPV codes • Created standard vocabulary for equipment and facility databases – The “UNIQUIP Data Publishing Specification”

  4. The UNIQUIP Data Publishing Specificationhttp://equipment.data.ac.uk/uniquip

  5. Practice what you preach!The University of Southampton database

  6. University of Southampton DatabaseExample search result - Facility

  7. Issues faced for equipment sharing • Ownership – Who are the stakeholders and what is their responsibility? • Data sustainability – Where is the data captured? Who updates the entries? • Related procedures e.g. asset Management? Can this be included in a current process? What is the impact? • Adoption – Gaining buy-in to use e.g. What’s in it for me?

  8. Agresso Fixed Asset Module development New “Equipment” and “Facilities” screens

  9. What are the benefits of this development? • It provides a more sustainable integrated approach to the data management process • It will improve data ownership (therefore quality) engaging stakeholders in the asset lifecycle • It delivers asset verification process efficiencies (including engaging academics through publication) • Reduces need for management of an additional database – Equipment database is driven by asset register data • It enables direct contribution to equipment.data

  10. http://equipment.data.ac.uk • It’s easy to start contributing: • Publish core minimum data to UNIQUIP data publishing specification (RCUK’s preferred standard) • Make your data discoverable and agree to publish openly • It’s generating benefits: • Creating a “shop window” for UK HE equipment • Delivering sector standards creating efficiencies in asset management process • improving discoverability of data. • Working to aggregate with Gateway to Research – improving data richness and analytics to demonstrate impact • It’s supporting and promoting standards: • Working with Jisc, CASRAI, Gateway to Research and CERIF

  11. equipment.data – National Equipment PortalExample search results

  12. Status Report – Contributors and data statistics

  13. What is an Organisation Profile Document? • A RDF Document that describes the organisation, • General information provided: • Official name • Postal address • Contact phone number • The correct logo • Website • Physical location • Links to the parts of the organisation, • Admissions, Alumni, Freedomof Information, Complaints • Links to the organisation’s Open Data Service • The equipment dataset

  14. What is an Organisation Profile Document? Machine Readable Version!

  15. What is an Organisation Profile Document? Human Readable Version!

  16. OPDs and Auto-discovery • Dataset publicly available on website. • Dataset has to be added manually along with all the institutions details, contacts etc • Requires staff time (especially if any dataset changes location) • Organisation has an OPD linking to dataset • The OPD has to be added manually, but the dataset location and institution info is consumed directly from the OPD. • Requires less staff time (as any changes made to OPD will get updated) • Link to OPD from organisation’s home page • OPD autodiscovered, so the dataset is automatically added to the service. • Requires no staff time (as data is autodiscover)

  17. Compliance and Sustainability

  18. Related initiatives and developments • Higher Education Data & Information Improvement Programmed (HEDIIP) • CASRAI (UK “Dictionary” for research data) • “Equipment” profile working group to be formed • Gateway to Research (GtR) • Working with equipment.data to establish added value from data sharing – potential to demonstrate impact • CERIF (euroCRIS) • Standardisation of vocabularies in research repositories • Jisc Research Information Management (RIM) Group • Knowledge sharing and standards promotion

  19. ….and finally, you will see us at ARMA

  20. Thank you!

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