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Disaster Strikes. Jenny Evans Manager, Information Coordination Unit Department of Lands. Overview of Disaster. Cause of disaster Water removal from building Removal of damaged records Records drying Records return Other issues & challenges Tips. 2003 Flood. Flood 8/9 April 2003

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Disaster strikes

Disaster Strikes

Jenny Evans

Manager, Information Coordination Unit

Department of Lands


Overview of disaster
Overview of Disaster

  • Cause of disaster

  • Water removal from building

  • Removal of damaged records

  • Records drying

  • Records return

  • Other issues & challenges

  • Tips


2003 flood
2003 Flood

  • Flood 8/9 April 2003

  • Fire alarms

  • Loss of facilities

  • Staff sent home

  • Enquired about potential damage to records?


Planning the recovery part 1
Planning the Recovery – Part 1

  • Phoned by staff

  • Placed on standby by Senior Manager

  • Contacted State Records

    • Senior Conservator

  • Loss of all services to building

  • Disaster preparedness plan?

  • TMF


Planning the recovery part 2
Planning the Recovery – Part 2

  • Assessment of disaster scene

  • Inventory

  • Priority for recovery

  • Waiting for water to be removed

  • Establishment of services


Recovery begins
Recovery Begins

  • Teams of Workers

  • Protective clothing

  • Teams of three

  • Stair walkers

  • Water damage level

  • Wide range of paper and other media

  • Swollen records and packaging issues


Recovery continues
Recovery Continues

  • Size and water added to weight

  • Make shift packaging

  • Removal difficulties

  • Estimate 50 tonne of water damaged records


Microform
Microform

  • Microform

  • Advised freeze drying not appropriate

  • Assistance provided by Australian Museum

    • Inventory

    • Boxed and refrigeration

  • Atlab Australia dried microfilm

  • Drying of aperture cards


Stabilising the environment
Stabilising the Environment

  • Stabilise environment

  • Inbound moisture

  • Low grade asbestos tiles

  • Cabinets jacked

  • General cleaning

  • Replacement of cabinets etc

  • Remediation work


Recovered records
Recovered Records

  • Assessment of drying methods

  • Freeze drying selected for most records

  • Mould

    • OHS issues

    • Inspection by State Records Senior Conservator

    • Consulted Chartered Loss Adjustor

  • Records returned for Hepa vacuuming


Solution to distance
Solution to Distance

  • Melbourne Conservator engaged

    • Inspected sample of records

    • Visited drying facility

    • Oversee drying and regular inspection of records

    • Identification of records requiring other remediation work


Other issues challenges
Other Issues & Challenges

  • Shipping containers

    • Delivery

    • Not freezing

  • Drying timeframes

  • Polyester drafting film

  • Temporary employees

  • Problems may still arise!


Lessons and tips

Be prepared - DPP

Assess media

Do not take no for an answer – hang around

Decision making team

TMF

Keep records in own State

Consult State Records

Digital camera

Disaster bins

Oversee process

Suggest establish disaster group

Lessons and Tips