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LBNE Working Group Meeting

LBNE Working Group Meeting. December 20, 2011 3:00– 5:00 PM Snake Pit. Agenda. Purpose of Working Group Meetings [Dean Hoffer] Project Report [Jim Strait/Elaine McCluskey] Overview of the Project Scope

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LBNE Working Group Meeting

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  1. LBNE Working Group Meeting December 20, 2011 3:00– 5:00 PM Snake Pit

  2. Agenda • Purpose of Working Group Meetings [Dean Hoffer] • Project Report [Jim Strait/Elaine McCluskey] • Overview of the Project Scope • Project Status (including design, schedule, estimates, risks and PM documents preparations for CD-1) • Funding Limitations • Staff Re-allocation Post-Decision • Overview of requirements for CD-1 [Dean Hoffer] • Preparations for Director's Independent Conceptual Design and CD-1 Readiness Review [Dean Hoffer] • Discuss Next Meeting [Dean Hoffer/All] 20-Dec-2011 LBNE WGM

  3. Fermilab’s Project Management System Lifecycle 20-Dec-2011 LBNE WGM

  4. Purpose of Working Group Meetings • Mentor Project Teams in Project Management Processes and DOE Requirements • Guide projects through CD-0,1, 2 and 3 process • Ensure projects are ready for Director’s and DOE Reviews • Facilitate open communication to address problems • Meetings include project office personnel, Control Account Managers, Directorate that oversee the project, the DOE Federal Project Director, DOE OHEP Program Manager, OPMO, ES&H, Procurement and other support personnel • For LBNE, BNL and LANL Management included 20-Dec-2011 LBNE WGM

  5. Typical DOE Acquisition Management System for Line Item Projects • Figure 1 from DOE O 413.3A Pre-conceptual Planning Conceptual Design Preliminary Design Final Design Construction 20-Dec-2011 LBNE WGM

  6. Summary of Major Requirements Table 20-Dec-2011 LBNE WGM

  7. Critical Decision S-4 Under Secretary of Science (Brinkman, acting) SC-1 Director, Office of Science (Brinkman) 20-Dec-2011 LBNE WGM

  8. Review Requirements for $750M or More ICE – Independent Cost Estimate ICR – Independent Cost Review SC-28 Office of Project Assessment (Lehman) 20-Dec-2011 LBNE WGM

  9. Matrix Link • OPA Project Decision Matrix http://science.energy.gov/~/media/opa/pdf/processes-and-procedures/Project_decision_matrix_11_2010_m.pdf 20-Dec-2011 LBNE WGM

  10. OPMO Website and Procedures • OPMO Main Webpage: http://www.fnal.gov/directorate/OPMO/OPMOhome.htm • OPMO Procedures: http://www.fnal.gov/directorate/OPMO/PolProc/home.htm • FRA Earned Value Management System Description • 12.PM-001 Project WBS, OBS, RAM • 12.PM-002 Control Accounts, Work Packages, Planning Packages • 12.PM-003 Work Authorization • 12.PM-004 Project Scheduling • 12.PM-005 Cost Estimating • 12.PM-006 Monthly Status and Reporting • 12.PM-007 Change Control • 12.PM-008 EVMS Surveillance & Maintenance 20-Dec-2011 LBNE WGM

  11. Project Report [Jim Strait/Elaine McCluskey] • Overview of the Project Scope • Project Status (including design, schedule, estimates, risks and PM documents preparations for CD-1) • Funding Limitations • Staff Re-allocation Post-Decision 20-Dec-2011 LBNE WGM

  12. CD-1 Requirements 20-Dec-2011 LBNE WGM

  13. CD-1 Requirement Matrix 20-Dec-2011 LBNE WGM

  14. Critical Path to get through CD-1 • Complete Conceptual Design and documenting it in the Conceptual Design Report (CDR) • Developing a Resource Loaded Schedule (RSL) and Cost Estimate (includes BOEs and risk driven cost and schedule contingency) • Developing Required Project Management Documents (i.e. PEP, PMP, CDR, Acquisition strategy, Preliminary Hazard Analysis, Configuration Management Plan, Value Management Plan, Risk Management Plan, etc.) 20-Dec-2011 LBNE WGM

  15. CD-1 Documents • Preliminary Project Execution Plan (PEP) • Acquisition Strategy • Preliminary Project Management Plan (PMP) • Conceptual Design Report (CDR) • Baseline Range and Resource Loaded Schedule • Configuration Management Plan • Preliminary Hazard Analysis Report • Assumptions Document • Preliminary Risk Management Plan and Risk Assessment • QA Program • Value Management Documentation 20-Dec-2011 LBNE WGM

  16. Director’s Review • There are two parts • Independent Design Review • Technical evaluation of the Conceptual Design Report (CDR) • CD-1 Readiness (“Approve Alternative Selection and Cost Range”) • Evaluate Cost, Schedule, Risk Management, Quality Assurance, ES&H, and Project Management Organization/Process 20-Dec-2011 LBNE WGM

  17. Preparations for CD-1 Director’s Review • Scope - Focus on Conceptual Design and readiness to Approve Alternative Selection and Cost Range (schedule/ cost estimate/ labor resources) • Duration estimated at approximately 4+ Days (will be determined by agenda) • Charge – Dean to draft • Agenda – Jim/Elaine to draft • Target Date of Review Week of March 5 • Need to get confirmation of Director/Deputy Director availability to schedule 20-Dec-2011 LBNE WGM

  18. Review Logistics Preparations • Establish Review Committee Team • Will use some of the independent reviewers used on LBNE internal reviews for Director’s Review Team • Create Review Website (OPMO’s and LBNE’s) • LBNE’s Review Documents to be posted 2 week’s prior to start of review. This includes drafts of presentations. • Reserve Meeting Rooms • Initially reserved when review date determined • Firm reservations after draft agenda 20-Dec-2011 LBNE WGM

  19. Next Meeting • If weekly, December 27 from 3:00 – 5:00 PM (CT) • Potential Agenda Items • Review Draft Charge • Review Draft Agenda 20-Dec-2011 LBNE WGM

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