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Position Descriptions

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Presentation Transcript

  1. Position Descriptions A Tool with Many Uses

  2. Agenda • Introduction • Role of Managers & Supervisors • Role of Human Resources • Preparing & Reviewing Position Descriptions by Departments • IU Guidelines & Policies • Reviewing Position Descriptions by UHRS • Position Description Checklist • Questions

  3. Introduction Purpose of a Position Description

  4. Purpose of a Position Description

  5. Section One Role of managers & Supervisors

  6. Position Description Process

  7. Role of Managers & Supervisors

  8. Section Two Role of Human Resources

  9. Section Three Preparing & Reviewing Position Descriptions by departments

  10. Preparing & Reviewing Position Analysis – Process of gathering, analyzing & organizing information about needs of unit & work assigned to position.

  11. Section Four IU Position Description Guidelines

  12. Position Description Guidelines • Title • Primary Role • General Summary of the position • Useful when posting the position Tip: Write the primary role after completing the primary duties & responsibilities.

  13. Position Description Guidelines • Primary Duties & Responsibilities • Describe the essential functions with overall importance to being successful in position. • The main section used to classify a position by UHRS Tip: The position description is not an exhaustive list of every task the position performs.

  14. Position Description Guidelines • Qualifications • Minimum Education • Minimum Experience • Required Knowledge, Skills, Abilities • Equipment Utilized • Determines eligibility for the position • Used to classify the position

  15. Position Description Guidelines • Level of Decision Making • Scope & Impact • Direction Provided to Others • Physical Requirements • Comparable Positions • Organizational Charts • Used to classify the position

  16. Position Description Guidelines Tip: When writing a position description, avoid the “inflationary effect” that can occur when describing the extent of responsibilities or scope inherent in a task. Also, avoid the “wish list” of skills or personality traits. Focus on the work, not the employee.

  17. Section Seven Reviewing Position descriptions by uhrs

  18. Reviewing by UHRS • FLSA Exemptions • Support and Service Positions • Job • Job Spec • Professional Positions • Exempt or Non-exempt • Level of work

  19. Section Six Position Description checklist

  20. Conclusion Questions?