Position Descriptions A Tool with Many Uses
Agenda • Introduction • Role of Managers & Supervisors • Role of Human Resources • Preparing & Reviewing Position Descriptions by Departments • IU Guidelines & Policies • Reviewing Position Descriptions by UHRS • Position Description Checklist • Questions
Introduction Purpose of a Position Description
Section One Role of managers & Supervisors
Section Two Role of Human Resources
Section Three Preparing & Reviewing Position Descriptions by departments
Preparing & Reviewing Position Analysis – Process of gathering, analyzing & organizing information about needs of unit & work assigned to position.
Section Four IU Position Description Guidelines
Position Description Guidelines • Title • Primary Role • General Summary of the position • Useful when posting the position Tip: Write the primary role after completing the primary duties & responsibilities.
Position Description Guidelines • Primary Duties & Responsibilities • Describe the essential functions with overall importance to being successful in position. • The main section used to classify a position by UHRS Tip: The position description is not an exhaustive list of every task the position performs.
Position Description Guidelines • Qualifications • Minimum Education • Minimum Experience • Required Knowledge, Skills, Abilities • Equipment Utilized • Determines eligibility for the position • Used to classify the position
Position Description Guidelines • Level of Decision Making • Scope & Impact • Direction Provided to Others • Physical Requirements • Comparable Positions • Organizational Charts • Used to classify the position
Position Description Guidelines Tip: When writing a position description, avoid the “inflationary effect” that can occur when describing the extent of responsibilities or scope inherent in a task. Also, avoid the “wish list” of skills or personality traits. Focus on the work, not the employee.
Section Seven Reviewing Position descriptions by uhrs
Reviewing by UHRS • FLSA Exemptions • Support and Service Positions • Job • Job Spec • Professional Positions • Exempt or Non-exempt • Level of work
Section Six Position Description checklist