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Foreign Agricultural Service Programming for Fiscal Year 2009 . As Presented by Members of the Office of Capacity Building and Development Foreign Agricultural Service U.S. Department of Agriculture Monday, April 14, 2008. 1. Introductions and Agenda. Welcome

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foreign agricultural service programming for fiscal year 2009
Foreign Agricultural Service Programming for Fiscal Year 2009

As Presented by Members of the Office of Capacity Building and Development

Foreign Agricultural Service

U.S. Department of Agriculture

Monday, April 14, 2008

1

introductions and agenda
Introductions and Agenda
  • Welcome

Ron Croushorn, Director, Food Assistance Division

  • USDA’s Development Strategy

Pat Sheikh, Deputy Administrator, Office of Capacity Building and Development

  • Program Overview

Babette Gainor, Deputy Director, Food Assistance Division

  • Fiscal Year 2009 Food for Progress

Debbie Pfaff, Senior Analyst, Food for Development

  • Fiscal Year 2009 Food for Education

Cristina Fundeneanu, Acting Branch Chief, School Feeding and Humanitarian Assistance

  • Evaluating Food Aid Programs

Brenda Freeman, Director, Monitoring and Evaluation Staff

  • Questions and Answers

2

usda s development strategy
USDA’s Development Strategy

Presented by Patricia Sheikh, Deputy Administrator, Office of Capacity Building and Development, Foreign Agricultural Service

role of the foreign agricultural service fas in development
Role ofthe Foreign Agricultural Service (FAS) in Development
  • Primarily responsible for USDA’s international activities
  • Support trade-capacity building and creating new markets
  • Provide food aid and technical assistance to foreign countries
  • Help increase income and food availability in developing nations
key strategic changes in fas
Key Strategic Changes in FAS
  • Greater emphasis on:
    • Trade negotiations
    • Enforcement of trade agreements
    • Management of bilateral relationships
    • Trade-capacity building
  • Special emphasis on sanitary and phytosanitary issues
  • Shift from implementing individual projects to supporting and coordinating international activities throughout USDA
slide6

New FAS Structure

Policy

Programs

Operations

slide7

Office of Capacity Building and Development (OCBD)

Development

Resources and

Disaster

Assistance

Food for

Development

Rural Develop-

ment and Natural

Resources

Cochran

Fellowship

Program

Regulatory and

Policy Capacity

Building

School Feeding

and Humanitarian

Assistance

Post-Conflict

and Disaster

Assistance

Scientific

Exchanges

Science and

Technology

Capacity

Building

Transportation

and Logistics

Agricultural

Market Systems

ocbd mission
OCBD Mission

OCBD advances international agricultural trade and U.S. national security by strengthening the institutions and economies of developing countries through trade capacity building and

agricultural development

Lebanon

our approach
Our Approach
  • OCBD brings many tools into one area, creating an integrated approach
  • Our activities allow us to play an enhanced role in meeting U.S. national security objectives
  • Reconstruction and stabilization will continue to be a part of the international landscape
  • Working to rebuild weakened states

helps address U.S. security concerns

Honduras

food assistance division
Food Assistance Division
  • Food assistance is often the first step in meeting humanitarian and development needs
  • USDA assistance focuses on nutrition, agricultural development, and education

FAS Administrator Michael Yost visiting a school in East Africa

program overview
Program Overview

Presented by Babette Gainor, Deputy Director, Food Assistance Division, OCBD

slide13
Farm Bill

Reauthorization of programs

Anticipated budgets

Food for Education: $100 million

Food for Progress: $40 million for

transportation

Commodity and freight prices

Food aid quality

USDA/USAID funded project

Potential changes in regulations

Important Issues for

FY 2009

13

overall program elements
Overall Program Elements
  • Program timeline
  • Applying for the programs
    • Guidelines
    • Program complements
    • Multi-year agreements

14

proposal submissions
Proposal Submissions
  • Apply online at:

www.fas.usda.gov/food-aid.asp

  • Follow program guidance
  • Provide a proposal rating if multiple proposals are submitted

16

program management
Program Management
  • Timely reporting
  • Refocusing of resources on servicing and monitoring implementation of agreements
  • Increased use of multi-year agreements with enhanced flexibility
  • Customer service

17

food aid development training
Food Aid Development Training
  • Training sessions will begin in late May 2008
  • Training topics will include:
    • Proposal writing and agreement negotiations
    • Food aid commodity facts
    • Shipping guidelines
    • Program implementation
    • Closeout procedures
  • Dates for the training will be announced at the end of April 2008, via the food aid website - www.fas.usda.gov
food for progress
Food for Progress

Presented by Debbie Pfaff, Senior Analyst, Food for Development Branch Food Assistance Division, OCBD

food for progress21
Food for Progress
  • Overview
  • Resources
  • Priority countries
  • Proposal review

Bolivia

food for progress22
Food for Progress
  • Food for Progress Act of 1985
  • Targets developing countries and emerging democracies
  • Supports democracy and expansion of private enterprise in the agricultural sector

Jamaica

food for progress23
Food for Progress
  • Most agreements are implemented with PVOs and foreign governments
  • Commodities are usually monetized
  • Commodities are also used for:
    • Barter
    • Food for work
    • Direct distribution

Burkina Faso

food for progress projects primary emphasis is agricultural development
Food for Progress ProjectsPrimary emphasis is agricultural development
  • Soil and water conservation
  • Improved farming methods
  • Agricultural extension
  • Animal and plant health
  • Processing, storage and marketing
  • Roads and other infrastructure
  • Cooperative development
  • Micro-credit and business training

Armenia

food for progress25
Food for Progress
  • Policy-related activities:
    • Promote science-based sanitary and phytosanitary standards
    • Trade-capacity building
    • Improve market channels
  • Complementary activities:
    • HIV/AIDS awareness
    • Nutrition training
    • Land mine removal

Mozambique

food for progress fy 2008 proposals
104 Received

95 PVOs

3 UN World Food Program

6 governments

36 countries

Total value $1.08 billion

13 Approved (as of 4/04/08)

One government and 12 PVO programs approved

Total value $129 million

Food for Progress FY 2008 Proposals
food for progress fy 2009 expected resources
Food for Progress – FY 2009Expected Resources
  • $40 million cap on transportation costs
    • $35 million available for new FY 09 awards
  • No restriction on commodity cost
  • $15 million for administrative costs
  • No new P.L. 480, Title I funding
priority country determination
Priority Country Determination
  • Per capita incomes below $3,595 (World Bank) and population > 1,000,000
  • Net food importer with > 20% of the population undernourished (FAO)
  • Positive movement in political rights or civil liberties (Freedom House)
  • USDA Post coverage and ability to monitor agreements
  • No concerns with security, market, or capacity issues
food for progress priority country determination other factors considered
Food for Progress Priority Country DeterminationOther Factors Considered

Countries added (within two points of malnutrition cut-off):

  • Philippines
  • Uganda
22 food for progress countries meeting all criteria other factors
22 Food for Progress Countries Meeting All Criteria/Other Factors

Afghanistan

Bangladesh

Bolivia

Dominican Republic

Ethiopia

Guatemala

Honduras

Kenya

Liberia

Madagascar

Malawi

Mali

Mongolia

Mozambique

Namibia

Nicaragua

Niger

Philippines

Senegal

Tanzania

Uganda

Yemen

two year priority country lists
Two-Year Priority Country Lists
  • USDA reviewed the list of priority countries and divided it over two years to provide:
    • More focused priorities for both USDA and applicants
    • Activity within agreement portfolio
      • Countries with less activity in FY 2009 list
      • Countries that received programs in FY 2007 & FY 2008 moved to FY 2010
    • Facilitates longer-term planning for PVOs
food for progress priority countries for solicitation in fy 2009
Afghanistan

Bangladesh

Dominican Republic

Ethiopia

Malawi

Mali

Namibia

Philippines

Senegal

Uganda

Yemen

Food for Progress Priority Countries for Solicitation in FY 2009
2010 food for progress priority countries
Afghanistan

Bolivia

Guatemala

Honduras

Kenya

Liberia

Madagascar

Mongolia

Mozambique

Nicaragua

Niger

Tanzania

2010 Food for ProgressPriority Countries*

*subject to change

proposal review criteria
Proposal Review Criteria
  • Agricultural focus (30%)
  • Commodity management and appropriateness (20%)
  • Organizational capability and related experience (20%)
  • Proposal quality (15%)
  • Ability to quantify program impact(15%)
key sections of proposals
Key Sections of Proposals

It is essential that all sections be clear and complete, but especially these:

  • Introductory statement
  • Section 5(a) – Activity objectives
  • Section 5(b) – Method of choosing beneficiaries
  • Section 5(h) – Criteria for measuring progress
  • Section 6(e) – Uses of sales proceeds
food for progress targeting and proposal impact
Food for Progress Targeting And Proposal Impact

*Baseline data to be provided during agreement negotiation

food for progress common proposal weaknesses
Food for ProgressCommon Proposal Weaknesses
  • Limited agricultural focus
  • Objectives and program implementation not clearly defined
  • Weak progress measures/outcomes
  • High cost per beneficiary compared to outcomes
  • Lack of coordination with Embassy/Government
  • Commodity/monetization issues
  • Proposal is incomplete, inconsistent or does not follow format
food for progress46
Food for Progress

Jamaica

Bolivia

food for education
Food for Education

Presented by Cristina Fundeneanu, Acting Branch Chief, School Feeding & Humanitarian Branch, Food Assistance Division, OCBD

food for education48
Food for Education
  • Overview
  • Resources
  • Priority countries
  • Proposal review

Guinea Bissau

food for education49
Food for Education
  • Supports education, child development, and food security
  • Targets low-income and

food-deficit countries

  • Encourages health and

nutrition complements

  • Strives for sustainability

Senegal

fy 2008 program awards
FY 2008 Program Awards
  • 67 proposals received; valued at $1.8 B
  • 11 proposals funded; valued at $48 M
  • Four new programs
  • 10 multi-year agreements

Albania

available resources
Available Resources
  • $100 million requested in President’s budget in FY 2009
  • $70 million committed in multi-year agreements in FY 2009
  • $45 million committed in FY 2010
food for education active agreements
Food for EducationActive Agreements

33 active agreements currently funded with 19 cooperating sponsors, in 28 countries, with more than 3 million beneficiaries

priority country determination54
Priority Country Determination
  • Per capita incomes below $3,595 (World Bank) and population > 1,000,000
  • Net food importer with > 20% of the population undernourished (FAO)
  • < 75% literacy rate of total population (UNESCO)
  • Government commitment to education
  • USDA Post coverage and ability to monitor agreements
  • No concerns with security, market, or capacity issues
fy 2009 and fy 2010 food for education priority countries
FY 2009 and FY 2010 Food for Education Priority Countries

Madagascar

Malawi

Mali

Mozambique

Niger

Pakistan

Rwanda

Senegal

Sierra Leone

Tanzania

Uganda

Yemen

Afghanistan

Angola

Bangladesh

Cambodia

Cameroon

Chad

Ethiopia

Guatemala

Guinea

Guinea Bissau

Kenya

Laos

Liberia

approval of proposals in fy 2009 and fy 2010
Approval of Proposals in FY 2009 and FY 2010
  • Continuation of existing programs will receive highest priority in FY 2009
  • Limited funds will remain after these programs are funded
  • Remaining proposals will be considered for FY 2010 funding
proposal review criteria57
Proposal Review Criteria
  • Proposal quality (38%)
  • Organizational capability and experience (20%)
  • Commodity or funding appropriateness (15%)
  • Ability to quantify program impact and need for program clearly expressed (12%)
  • Graduation/sustainability, coordination with other programs and local government and NGO support for program (15%)
proposal impact results
Proposal Impact/Results
  • FAS will evaluate the outputs, outcomes and graduation/sustainability plan is clearly described in the proposal.
  • At a minimum, each proposal must provide the number of beneficiaries targeted and the impact of the program on those beneficiaries.
  • Proposals that contain clear measurable indicators (Section 5h) will be more competitive.
key sections of proposals59
Key Sections of Proposals

It is essential that the following sections

be clear and complete:

  • Introductory statement
  • Section 5(a) - Activity objectives
  • Section 5(b) - Method of choosing beneficiaries
  • Section 5(h) - Criteria for measuring progress
things to remember in writing an effective proposal
Things To Remember in Writing An Effective Proposal
  • Possible substitutes for the commodities requested
  • Monetization or barter are well justified
  • The program is well targeted to appropriate regions
  • Detailed and realistic progress indicators are used
  • Contribution of other donors are encouraged
  • Program sustainability plan is outlined
  • Government commitment is sought
monitoring and evaluation

Monitoring and Evaluation

Presented by Brenda Freeman, Director, Monitoring and Evaluation Staff, OCBD

61

monitoring and evaluation staff
Monitoring and Evaluation Staff

Brenda Freeman, Director – 690-1177

Delphine Hamlin, Senior Analyst – 720-4233

Liliana Bachelder, PVO Lead– 720-0581

Angella Greaves, G-G Lead – 720-0761

Lita Echiverri, Program Analyst – 720-4678

Shane Townsend, Program Asst. – 720-4090

Gary Groves – On detail

role of monitoring and evaluation staff
Role of Monitoring and Evaluation Staff
  • Administer the closeout of food aid agreements
  • Conduct mid-term review of food aid programs to assess their impact
  • Evaluate the effectiveness of OCBD technical assistance programs
closeout requirements
Closeout Requirements
  • Important items you need to submit:
    • Final cumulative Logmon report
    • Final cumulative financial report
    • All proceeds and interest accounted for
    • All other relevant reports, audit (A-133); program evaluations and project status reports
    • List of equipment purchased for over $5,000 with USDA funds and your plan for disposal
    • A final, Indirect Cost Rate

Note: Please see the FAS homepage for the Closeout Checklist for a list of these requirements

closeout time lines
Closeout Time Lines
  • First priority was to closeout pre-2002 agreements
  • The next tranche of agreements for closure are those signed in FY 2002 to FY 2004
  • Agreements signed in FY 2005 and forward are expected to be closed within 120 - 180 days of your request for closure combined with your submission of all required documentation
closeout submission process
Closeout Submission Process
  • PVO submits all closeout documents to FAD, not to M&ES
  • M&ES is notified by FAD that you have requested closure of your agreement
  • M&ES receives closeout documentation from FAD submitted by PVO
  • M&ES conducts an analysis of submitted documents and consults with PVO, as necessary
  • M&ES prepares and sends closeout letter to PVO
evaluation plans for 2009
Evaluation Plans for 2009
  • M&ES will look at programs with the following components:
    • Consortium Agreements, where 2 or more PVOs are party to one agreement with USDA and work in collaboration towards a common objective in the same country
    • Monetization programs, to learn of and share best practices
    • Microcredit programs