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Information Systems for Decision-Making for Sustainable Development. CDERA and the INTEGRATED DECISION-MAKING SUPPORT SYSTEM (IDSS) UWI, ST. AUGUSTINE, TRINIDAD & TOBAGO October 28, 2003. OUTLINE OF PRESENTATION. CDERA – THE ORGANISATION CDM STRATEGY – WHAT IT IS

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Information systems for decision making for sustainable development
Information Systems for Decision-Making for Sustainable Development

CDERA

and the

INTEGRATED DECISION-MAKING SUPPORT SYSTEM (IDSS)

UWI, ST. AUGUSTINE, TRINIDAD & TOBAGO

October 28, 2003


Outline of presentation
OUTLINE OF PRESENTATION Development

  • CDERA – THE ORGANISATION

  • CDM STRATEGY – WHAT IT IS

  • CDERA’S INFORMATION POLICY

  • THE IDSS – DEFINITION

  • GOALS OF THE SYSTEM

  • ELEMENTS OF THE IDSS

  • CHALLENGES, CONSTRAINTS AND IMPLEMENTATION CONSIDERATIONS

  • IDSS – DISASTER MANAGEMENT DIRECTION


Cdera the organisation
CDERA THE ORGANISATION Development

  • Regional Disaster Management Organisation

  • Established by CARICOM Heads of Governments in 1991

  • Three Organs – Council of Ministers, Board of Directors, Coordinating Unit

  • Membership – 16 English Speaking CARICOM States


Cdera mandate
CDERA MANDATE Development

  • Main function is to make “immediate and coordinated response” to disasters in Participating States (PS)

  • To mobilize and coordinate disaster relief from governmental and non-governmental organizations for affected PS

  • To promote the establishment, enhancement and maintenance of disaster response capabilities among PS.


Member states
MEMBER STATES Development


Sub regional operations
SUB-REGIONAL OPERATIONS Development

  • Four (4) Sub-Regional Focal Points

    • Jamaica– Belize. Bahamas, TCI

    • Antigua & Barbuda – BVI, Anguilla St. Kitts/Nevis, Montserrat

    • Barbados – Dominica, St. Lucia, St. Vincent & the Grenadines

    • Trinidad & Tobago – Grenada, Guyana


National disaster organizations
National disaster organizations Development

  • Focal Point at National Level

  • Has responsibility for overall management of National Disaster Programme

  • Headed by National Disaster Coordinator (NDC)

  • Work Programme & Budget


Main activities
MAIN ACTIVITIES Development

  • Manage Transition to CDM

  • Information Sharing and Management

  • Managing Regional Response Mechanism

  • Mitigation of Disaster Impacts

  • Programme/Project design and implementation


Information systems for decision making for sustainable development

THE CARIBBEAN STRATEGY Development

ON

COMPREHENSIVE DISASTER MANAGEMENT (CDM)


Comprehensive disaster management
COMPREHENSIVE DISASTER MANAGEMENT Development

What is CDM?

  • Integrated Management of all Hazards

  • Management of all Phases of the Disaster Cycle

  • Engagement of all Sectors

  • Integrating Vulnerability Assessments and Risk Reduction into Planning and Development



A consultative process
A consultative process Development

  • CDERA’s policy is to collaborate with organisations with shared interests

  • This helps to ensure more rational use of the limited resources as duplication is minimized.

  • Also ensures that technical assistance provided is of the highest quality as each agency can take the lead in the area where it has specific technical expertise


The cdm matrix
THE CDM MATRIX Development

Initiative



Cdera s information policy
CDERA’S INFORMATION POLICY Development

To:

  • enhance CDERA’s visibility as a leader in the promotion of disaster management.

  • Promote acceptance and ownership of Comprehensive Disaster Management.

  • enhance the Coordinating Unit’s capacity to access, collate, analyze and disseminate information on all aspects of disaster management.

  • support the institutionalization of disaster management teaching and research in regional universities


The integrated decision making support system

The INTEGRATED DECISION-MAKING SUPPORT SYSTEM Development

A CDERA / SOUTHCOM/HAP INITIATIVE


What is the idss
WHAT IS THE IDSS Development

A Management Tool which incorporates geographic information systems (GIS), visualization, and analytical models, responds to requirements for hazard analysis, risk and vulnerability assessments, mitigation and preparedness planning, and education, training and exercise support.


The idss cont d
The IDSS Developmentcont’d

  • A concept rather than an Information System

  • Distributed Network

  • Decision-Making Support System

  • Collaborative environment / Integration

  • Data intensive/dependent

  • Hardware/software platform

  • Real-time applications


Goals of the system
GOALS OF THE SYSTEM Development

  • 1)provide the fundamental mechanisms needed to allow sharing of information between decision-makers at various levels,

  • 2) provide the capability to view the issue at various scales from regional to national to local and,

  • 3) enable collaboration between participants so that there is a common understanding of the situation at hand.


Idss concept
IDSS Concept Development

The true goal in integrated decision-making support is to provide the decision-maker with the ability to look into the future. That is, predict in advance the risk and vulnerability of populations and infrastructure to hazards, both natural and man-induced. This requires that data be transformed into knowledge..


Information systems for decision making for sustainable development

IDSS Objective Development

  • Equip disaster and humanitarian assistance managers, at all levels of decision-making, and across the four emergency management functions of mitigation, preparedness, response, and recovery, with a suite of tools, processes, standards and applications toenable:

    • Access, integration, sharing, and dissemination of timely and relevant information and knowledge

    • Creation of a common operating environment for improved planning, collaboration, decision-making and execution


Elements of the system
ELEMENTS OF THE SYSTEM Development

  • ICS

  • GEOCAS

  • OPEN SOURCES


Incident command system ics
Incident Command System (ICS) Development

  • The ICS is a core IDSS component for real-time event management and decision support at the tactical and operational levels allowing users to enter and access information, track resource requests, and report infrastructure status.


Geospatial collaboration and assessment system geocas
Geospatial Collaboration and Assessment System (GeoCAS) Development

  • GeoCAS is the primary tool for situational awareness and development of a common operating picture among decision-makers at the operational and strategic levels.


Other open sources
OTHER OPEN SOURCES Development

  • Other ‘open sources’ give users access to a wide range of information repositories such as the media, internal organizational communications (e.g. e-mail, telecon, radio, teletype, fax), the broad universe of internet-based information providers, consultants, academia


Current constraints
Current Constraints Development

  • Data/Information are available, but…

    • Hard to find and from multiple sources

    • Multiple formats

    • Difficult to integrate

  • Tools are available, but…

    • Hard to find and from multiple sources

    • Multiple formats

    • Difficult to ingest data

  • Collaboration is difficult, particularly in time of crisis


Information systems for decision making for sustainable development

The Challenge(s) Development

  • Disparate “systems” and “information sources” need to be integrated - into one simple system

    • Data/Information are available, but

      • Hard to find and from multiple sources/locations

      • Multiple formats

      • Challenging and time consuming to integrate

    • Tools are available, but…

      • Hard to find and from multiple sources/platforms

      • Can be difficult to ingest data

      • Challenging to use and interpret….


Challenges cont d
CHALLENGES Developmentcont’d

  • Collaboration and coordination can be challenging particularly in a time of crisis - information needs to be shared among agencies (local/regional, planning, etc)

    • Who’s doing what?…Who needs what?…

    • What is happening?…What happens if?

  • IT infrastructure is inconsistent - solution needs to accommodate all levels of capability.

  • Policies and procedures at different levels of government and internationally are (necessarily) different - Some may not be in place to enable information sharing and full utilization of an IDSS.


Information systems for decision making for sustainable development

Implementation Considerations Development

  • Infrastructure

    • Hardware systems

    • Software systems

    • Communications (connectivity and bandwidth)

  • Resources

    • Data (location/maintenance of - Static, dynamic, local, regional, etc)

    • People (Technical, Analysts)

    • Funding

  • Policies/Procedures/Culture

    • Institutional Development

    • Personnel Development

    • Sharing Information/Knowledge and Expertise


Information systems for decision making for sustainable development

Issues for Consideration Development

  • Compatibility Issues

    • Data Format, Measurement Units, …

    • Different Vendor Products, Versioning, …

    • Ethernet, Token Ring, …

  • Organizational

    • Sensitive Data Definition Varies

    • Security Issues / Accessing Shared Data

    • Capacity Differs From Country to Country

    • Bandwidth Cost is High

    • Systems, Data, Models Expertise Limited


Architectural considerations
Architectural Considerations Development

  • System Considerations

    • Data Compatibility

    • Tool Compatibility

    • Flow Mechanism & Medium

  • Organizational Considerations

    • Methods & Procedures, Policy Impacts

    • Sharing Rules

    • User Training

    • Maintenance (Systems, Data, Models, …)

    • Connectivity Costs


Key component features
Key Component & Features Development

  • Tools

    • Geospatial Analytical Tool (GeoCAS)

    • Incident Mgmt Tool

    • Other Tools

  • Distributed Network

    • Integrated Local Databases

    • Integrated Tools

    • Open, Modular, Scalable

  • Flexible Deployment Option

    • Start Small,

    • Add as Needed

Internet

LAN


How will it work

LAN Development

How Will It Work?

  • Data is Local:

    • Imagery, Model Results, Warehouse Info, …

  • Servers Contain:

    • Key Software Components

    • Jurisdictional Data

    • Pointers to Local Data

  • Connectivity Via Internet

  • Collaboration Via:

    • Common Op Picture &

    • Posting of Products

Internet


Key benefits
Key Benefits Development

  • Empowering Local Users

    • Incremental Investments Made Locally

    • Data Quality Improves Locally

  • Increasing Awareness

    • Combining Local Data for the Big Picture

    • Aggregating the Results

  • Common Operating Picture

    • Collaboration & Tool Integration

    • Reducing Data Duplication


Integrated decision making
INTEGRATED DECISION-MAKING Development

The direction in which the emergency management community is going that will leverage technological advances and lead to sustainable development


Thank you
Thank You Development

  • For further Information Contact:

    CDERA Coordinating Unit

    Bldg #1, Manor Lodge Complex

    Lodge Hill, St. Michael, BARBADOS

    Tel #: (246) 425 0386

    Fax #: (246) 425 8854

    Email: cdera@caribsurf.com

    URL: http://www.cdera.org