North Carolina Department of Transportation September 26, 2013

1. North Carolina Department of Transportation September 26, 2013 Stephanie King, Director of Accounting Theresa Jones, Manager of DMV Fiscal Revenue Todd Morgan, Accounts Payable Manager

2. Sources of Funds2013-14 by Major Funding SourceTotal Funding = $4.4 Billion .4% NCTA/Other $19.3M 47.1% Highway Fund $2,048.8M

4. Reconciliation & Segregation of Funds • Detail financial transactions will be tracked and reported thru the State Title and Registration System (STARS) • STARS and the Vehicle Tax System will be balanced daily • STARS will send a daily update to NCDOT’s Financial System - SAP to update each General Ledger account • NCDOT will be classifying the vehicle property tax owed to the counties as a Liability • Further balancing will take place between STARS, SAP, State’s Cash Management System, Common Payment Service, First Data and iNovah • The State Treasurer’s Cash Management Control System will capture all cash activity within the Highway Fund code of 80002 (HF01) initially then transactions will take place to move the vehicle property tax to VPT Code 64209 (PT01) DOT Fiscal will certify the funds and then move the county portion to the following: • Dr. 11120003 (DMV Cash Clearing) HF01 Budget Code 80002 • Cr. 21130XXX (Cash County VPT Collections) PT01 Budget Code 64209

5. Deductions From Monthly County Collections • STARS and VTS will generate monthly reports • DMV Financial Operations will distribute county collections after the following deductions: • Overhead Fee - $1.21 per Combined Notice • Credit and Debit card processing fees – Actual Cost • Limited Registration Plate – $1.27 • LPA Compensation - $1.06 for six months .71 thereafter • DMV Compensation - .71 ACH Distribution by the 15th of the following month Combined Account at State Treasurer is covering cost through September. Dealers are not compensated for vehicle property tax collections.

6. Stats to date

7. Stats to date – Raleigh Window

8. New Hanover County

9. Remittance Advice for New Hanover County

10. Washington County

11. Remittance Advice Washington County

12. Credit Cards August Credit Card Cost and Collection Totals *Credit/Debit Card Costs and CPU costs are prorated by county based on collection amounts 4 Point of Sale Locations went live in August with Credit Cards: • 59% Transactions from Credit Cards • 41% Transactions from Pin-Debit

13. Bad Debt – Returned Check, ACH, Credit Card Charge Back • Customers will be Billed Daily • Insufficient Fund 10% of check amount • After 30 Days Interest (5% set by DOR) • Blocked from all DMV Services in North Carolina • Driver’s License Block in all other States • If not paid within 30 days they will be cash only for 5 years • Uncollected Bad Debt will be deducted from county collections after the 13 month • Collections will continue with DOT, DOJ, DOR, and Collection Agency

14. Status of Implementation Cost • Total Deposits and Interest as of August • $43,429,809.36 • Total Cost to Date • $21,295,457.21 • Balance • $22,134,352.15

15. What’s Next • Continue roll out of credit functionality • Stabilize and refine processes and internal controls • Begin deductions from County Collections in October • Fill remaining vacancies • Continue to work closely with DOR, DMV, IT to monitor transactions

16. General Questions and DMV Fiscal Contacts Stephanie King Director of Accounting sjking@ncdot.gov 919-707-4290 Kim Padfield Deputy Director of Accounting kpadfield@ncdot.gov 919-707-4291 Theresa Jones DMV Fiscal Operations Manager theresajones@ncdot.gov (919) 707-4263 Felecia Lucas DMV Revenue Unit Supervisor flucas@ncdot.gov (919) 707-4269

17. ACH Questions and Issues Todd Morgan Accounts Payable Manager tmorgan@ncdot.gov (919) 707-4292 Todd Honeycutt Accounts Payable Assistant Manager tkhoneycutt@ncdot.gov (919) 707-4293 Main contact for vendor changes: Hamilton Martin Contract Unit Supervisor rhmartin@ncdot.gov (919) 707-4294

18. Questions and Feedback