1 / 63

Business User Group

Business User Group. August 20 th , 2009 9:00 AM – 11:30 AM. Announcements Presentations ~ Accounting 102 ~ New MOU/ARRA ~ Report For Open Documents ~ ACH Email ~ General Journal for O Batches ~ 9.0 Update ~ Overview of Barcoding ~ Automatic Entries Questions and Answers.

florence-holder
Download Presentation

Business User Group

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Business User Group August 20th, 2009 9:00 AM – 11:30 AM

  2. Announcements • Presentations~ Accounting 102 ~ New MOU/ARRA ~ Report For Open Documents ~ ACH Email ~ General Journal for O Batches ~ 9.0 Update ~ Overview of Barcoding ~ Automatic Entries • Questions and Answers Today’s BUG Agenda

  3. Opening Remarks Paul Carlson

  4. Announcements User Group Format (Brian) Excel Training – Contact the OCIO (Brian) New Employee NIS Course (Brian)

  5. Accounting 102 Paul Carlson

  6. New MOU / ARRA Lynda Roesler, Steve Shively & Paul Carlson 6

  7. New MOU / ARRA Revised MOU focuses on Internal Controls How the Recovery Act is changing the way information is dispersed What this will mean in the future 7

  8. New MOU / ARRA R I s k • A risk is anything that prevents an agency from meeting it’s goals & objectives. • Management is responsible for evaluating the risks posed to the agency’s goals and objectives. • Goals & objectives set before risk to those can be evaluated. • Risk Assessment involves determining what needs to be protected, and the probability that a loss will occur. 8

  9. New MOU / ARRA Risk Assessment Tools • Go to http://www.das.state.ne.us/accounting/nis/internal_control.html#other_tools to find some tools to help an agency assess the risks they face in achieving its goals and objectives. 9

  10. Report For Open Documents Amy Archuleta 10

  11. Report For Open Documents There are four versions of this report (R43632). Menu Path: NIS State of Nebraska > Accounting – Agencies > Inquiries & Reports > Accounting Reports > Open PO Detail by Branch/Plant Version NIS0001 – Open Requisitions by Business Unit: 11

  12. Report For Open Documents R43632 Version NIS0002 – Open Quotes by Business Unit: 12

  13. Report For Open Documents R43632 Version NIS0003 – Open Contracts by Business Unit: 13

  14. Report For Open Documents R43632 Version NIS0004 – Open Purchase Orders by Business Unit: 14

  15. ACH Email Amy Archuleta 15

  16. ACH Email 16

  17. ACH Email 17

  18. ACH Email 18

  19. General Journal For O Batches Amy Archuleta 19

  20. General Journal for O Batches Use this menu path: NIS State of Nebraska > Accounting – Agencies > Manage Journal Entry > JE Review/Approve/Post > General Journal for ‘O’ Batches 20

  21. General Journal for O Batches 21

  22. 9.0 Update Amy Archuleta 22

  23. 9.0 Update NIS Portal Application Configurable Controls, Applications, and Content

  24. 9.0 Update Portal Content Options • Date published content • Announcements • New content and documentation • Scheduled applications (Open Enrollment, etc.) • Dynamic Content • Display different items based on events or conditions • Published content based on real time data • EnterpriseOne Content • Full menu applications • Mini menu Portlets • External applications • Helpdesk Application • UPK and other training content

  25. 9.0 Update Application Deployment • Provide specific high volume applications to the end user within a singular portal page • Check Stub review and print, Leave Balance, etc. embedded in main ESS page • Full NIS application embedded in portal tab • Combine application objects, instructional objects, and announcement objects all in one page.

  26. 9.0 Update Access Controls • Single Sign On for the Portal and NIS • With the portal… • Employees only see employee tabs and content • Suppliers can see supplier content • Staff and managers can access full applications and controls • Self-service password reset capabilities (we are hoping)

  27. 9.0 Update Welcome Page Date based publishing of master content Quick Link navigation to page specific content Formatted object based layout Rapid development of design and style with reusable components Inclusion of external content

  28. 9.0 Update Employee Page Quick reference menus Direct entry form portlets Scheduled publications Improved usability of Employee Self Service Open Enrollment automatically publishes on specified date

  29. 9.0 Update E1 Apps Page Singular login for application users Full functionality JD Edwards menu content Direct Links to common applications possible Improve efficiency of users by incorporating other common NIS applications into portal for rapid navigation

  30. 9.0 Update 30

  31. Overview of Barcoding Julie Perez, Amy Archuleta 31

  32. Barcode Scanning NVision Course – NIS Training Manuals > Fixed Assets > Lesson 7: Barcode Scanning Barcode Scanner Operation Alien Asset Verify – Reject Review Scanned Fixed Assets http://www.das.state.ne.us/nis/trainingmanuals/810_training_manuals/fa/index.html 32

  33. Unposted Fixed Asset Report Barcode Scanning 33

  34. Prepare to Post Costs for Fixed Assets Barcode Scanning 34

  35. Split transaction betweenMultiple Fixed Assets Barcode Scanning Amount = $5,000.00 Description = “2 Tables” GL Date in Current Month = 08/07/2009 35

  36. Barcode Scanning Select Row Row > Split 36

  37. Barcode Scanning If you have units from the Purchase Order, enter the breakdown into the “Units” field. Enter as many rows as needed based on the number of fixed assets Click “OK” once all rows are created 37

  38. Barcode Scanning 38

  39. Barcode Scanning Select rows Row > Post 39

  40. Splitting a FA & Attaching Cost in a different month than the G/L Date Barcode Scanning *** Note – grid is customized to rearrange columns and highlight “Units” *** G/L Date is NOT in the current month, August; therefore, we MUST Journal Entry to perform this split. 40

  41. Barcode Scanning *** Note – you will need account information to create the Journal Entry *** Work Instructions on Journal Entry creation are in the NIS Training Manuals Include the Tag Numbers for the 10 fixed assets on the journal entry – General Ledger Post Report 41

  42. Barcode Scanning Unposted Fixed Asset – Prior to Journal Entry to Split 42

  43. Unposted Fixed Asset Transactions report with the JE’s and the OV’s Barcode Scanning 43

  44. Unposted Fixed Asset Transactions report with the JE’s and the OV’s Barcode Scanning 44

  45. Barcode Scanning Select the lines with “Tag Numbers” If you forgot to enter the “Tag Numbers on your Journal Entry, you MUST use Row > Revise Entries to add the Tag Number to the transactions Row > Post 45

  46. Barcode Scanning Select entries without Tag Numbers Row > Revise Entries 46

  47. Barcode Scanning Enter an Explanation and a “P” for Passed Click “OK” twice 47

  48. Pass on the Original Transactionwith a prior month G/L Date Barcode Scanning Select both Credit & Debit Lines Row > Revise Entries 48

  49. Barcode Scanning Enter an Explanation and a “P” for Passed Click “OK” twice 49

  50. General Ledger Post Barcode Scanning 50

More Related