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W-9 WEBSITE INFORMATION

W-9 WEBSITE INFORMATION. Department of Financial Services Division of Accounting & Auditing. Topics for Discussion. Overview Legal Basis Impact Website Overview Taxpayer Authentication Communication Plan Additional Information Links Contact Information Q & A. Substitute Form W-9.

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W-9 WEBSITE INFORMATION

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  1. W-9 WEBSITE INFORMATION Department of Financial Services Division of Accounting & Auditing

  2. Topics for Discussion • Overview • Legal Basis • Impact • Website Overview • Taxpayer Authentication • Communication Plan • Additional Information • Links • Contact Information • Q & A

  3. Substitute Form W-9

  4. 3% Withholding Legal Basis

  5. 1099 and W-9 Legal Basis

  6. State must obtain Substitute Form W-9 for all vendors (over 200,000 vendors) • Automate the submission of Substitute Form W-9 • Vendors will need to submit a valid Substitute Form W-9 to State of Florida • Prior to first order or purchase • Business Designation section will expand to align with requirements of 3 percent withholding and draft regulations • IRS TIN matching will be used for validation Impact

  7. W-9 Website Overview W-9 Website Overview

  8. W-9 Website Launch Date: March

  9. Vendor Portal Page Once registered, vendors can sign on to the W-9 Website Training on how to access and complete forms is offered through this link Click here to access “Profile Registration” screen Select any of these options for additional information

  10. Vendor Website • For details on registration and submission of the Substitute Form W-9, please view the presentation at the following link: • http://www.myfloridacfo.com/aadir/docs/SubstituteFormW9Workshop.pdf

  11. Taxpayer Authentication

  12. IRS TIN Matching Process • State of Florida participates in IRS TIN Matching Program • Nightly load of all of the Substitute Form W-9 adds or name changes will check the TIN against the IRS Name/TIN combination contained in the IRS database • Vendor will receive one of three responses via email • IRS Name and TIN combination match IRS records and vendor account will be activated • TIN submitted has not been issued to any entity therefore it is invalid • IRS Name and TIN combination does not match IRS records • Status will appear on W-9 Main Menu • Status may be checked in Statewide Vendor File

  13. Communication Plan

  14. Communications • Webinars for State of Florida Vendors • February 24, 2011 • March 17, 2011 • March 24, 2011 • Message on Warrant and EFT Remittances • Notification and link on MyFloridaMarketPlace (MFMP) website • DFS Flyer • Messages and links on DFS website • Planned link on MyFlorida.com website

  15. Additional Information

  16. LINKS

  17. Vendor Management Section • FLW9@myfloridacfo.com • (850) 413-5519 • MFMP Vendor Help • VendorHelp@MyFloridaMarketPlace.com • 1-866-352-3776 Contact Information

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