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Write Correspondence to Obtain Information

Write Correspondence to Obtain Information. 1.04. Definition. Inquiries 1 : examination into facts or principles : research 2 : a request for information 3 : a systematic investigation often of a matter of public interest . Types of Inquiries . Unsolicited Solicited. Inquiries.

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Write Correspondence to Obtain Information

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  1. Write Correspondence to Obtain Information 1.04

  2. Definition • Inquiries • 1: examination into facts or principles:research • 2:a request for information • 3: a systematic investigation often of a matter of public interest

  3. Types of Inquiries • Unsolicited • Solicited

  4. Inquiries Unsolicited - if the recipient has done nothing to prompt your inquiry Reasons to Write inquiries: • Write a business plan. • Get business assistance and training. • Choose a business location. • Finance your business. • Determine legal structure of your business. 6. Register a Business Name 7. Get a Tax Identification Number 8. Register for State and Local Taxes. 9. Obtain Business licenses and permits 10. Understand employer responsibilities

  5. Types of Inquiries • Solicited - when a business or agency advertises its products or services. Example: In response to an advertisement that we have seen in the paper, a magazine, a commercial on television when we are interested in purchasing a product, but would like more information before making a decision.

  6. Writing Inquires (cont.) • In an unsolicited letter, identify who you are, what you are working on, and why you need the requested information, and how you found out about the individual. • In solicited letter, also identify the source that prompted your inquiry, for example, a magazine advertisement. • Closing • Include in the envelope with the letter ~ a self-addressed stamped envelope to increase the chances of receiving information.

  7. Importance of Writing Inquiries • Receive up-to-date information • Receive accurate information • Receive assistance • Follow government and legal regulations • Financing information • Be Successful!

  8. Major Parts of a Letter • Return Address-the address of the person writing the letter. • Dateline-Complete and current date. • Letter Address/Inside Address-the address of the person receiving the letter. • Salutation-the greeting of the letter. Example: Dear Sir or Dear Mr. White: • Body-the message of the letter. • Complimentary Close-the ending of the letter. Example: Sincerely, • Keyed Name-the authors typed name. • Handwritten Signature-the author signs the letter after it has been printed.

  9. Follow this guide when composing your letter Return Address: Your Street Address Your City, State, Zip Current Date (QS)-enter 4 times Letter Address: Name of the Business Company’s Street Address Company’s City, State, Zip (DS)-enter 2 times Salutation: Dear ______: (DS)-enter 2 times Body of the Letter: (SS-within the paragraph) (DS-between the paragraph) Complimentary Close Sincerely, (QS)-enter 4 times Writer’s Name Your First & Last Name . When you are writing your letter: Type only what is in black, the blue is the name of the part of the letter, and the red is the line spacing.

  10. Formatting Set the margins Set your margins for the letter: • Top Margin – 2” • Right Margin – 1” • Left Margin – 1” • Bottom Margin - 1”

  11. Practice –writing a letter • Write one unsolicited (see slide 6) letter. You may use the agencies and organizations identified in Indicator 1.03 for the unsolicited letter. Request information about starting a new business and getting business assistance and training. • . Use MS Word 2010 software to compose your letters. • Proofread and complete a Spell & Grammar check before printing the letter.

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