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What are Salesforce Storage Limits and How to overcome with it?

What are Salesforce Storage Limits and How to overcome with it?

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What are Salesforce Storage Limits and How to overcome with it?

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  1. What are Salesforce Storage Limits and How to overcome with it?

  2. Salesforce provides a storage limit based on the edition of the platform you are using. For instance, the Enterprise Edition provides 1 GB of data storage, while the Unlimited Edition offers 2 GB. This limit includes all data types such as accounts, contacts, leads, opportunities, and custom objects. If you exceed this limit, you will need to purchase additional storage, which can be costly, or reduce the amount of data you store. Here are some common issues faced by Salesforce users regarding storage limit and how to overcome them:

  3. Overuse of File Storage One of the most common issues that Salesforce users face is running out of file storage. Salesforce offers 20 GB of file storage per organization, which includes attachments, documents, files, and content. When users store large files or a large number of files, it quickly consumes the available storage space. Salesforce is a powerful cloud-based customer relationship management (CRM) platform used by businesses of all sizes to manage their customer data, automate business processes, and drive growth. However, as with any platform, Salesforce has its limitations, and one of the most significant issues faced by its users is storage limit. To overcome this issue, you can use external storage options such as Amazon S3 or Microsoft Azure to store large files outside of Salesforce. Another option is to use content delivery networks (CDNs) to serve up large files to your users.

  4. Unused Data Many organizations store data in Salesforce that is no longer needed. This includes old leads, contacts, and accounts that are no longer in use. Unused data consumes valuable storage space and can cause Salesforce to slow down. To overcome this issue, regularly clean up your data by deleting records that are no longer needed. You can also use Salesforce archiving and data retention policies to automatically archive or delete data that is no longer required. Large Attachments Salesforce allows attachments up to 25 MB in size. However, storing large attachments in Salesforce can quickly consume your available storage space. This is especially true if you are dealing with a large number of attachments. To overcome this issue, use external storage options such as Amazon S3 or Microsoft Azure to store large attachments. Another option is to use a third-party application that allows you to compress attachments or use an external service to host attachments.

  5. Duplicate Data Duplicate data can cause confusion and consume valuable storage space. When users create duplicate records, it multiplies the storage space required for a single record. To overcome this issue, use Salesforce’s built-in duplicate management tools to prevent users from creating duplicate records. You can also use third-party applications that help identify and merge duplicate records. Poor Data Quality Poor data quality can result in inaccurate reporting, duplicate records, and wasted storage space. This can be caused by various factors such as human error, lack of data validation, and inconsistent data entry. To overcome this issue, implement data quality measures such as validation rules, workflows, and data entry guidelines. You can also use third-party applications that help identify and correct data quality issues.

  6. By Using File ZIPO File ZIPO is a Salesforce native app that integrates your Salesforce org with the most-popular external cloud storage platforms, viz. OneDrive, Amazon S3, Google Drive, Dropbox & Box.com. It Can Perform mass actions like: • ZIP, Sync, Archive, Transfer, Merge and Backup Salesforce files • Sync Salesforce files & attachments with external cloud storage accounts and can access them any time within your Salesforce org with File ZIPO’s real-time sync. • Supports both Files and Attachments of Standard & Custom Objects • Easily link salesforce environment with multiple Cloud Platforms • Easy & quick way to manage Files & Attachments in few simple steps

  7. In conclusion, Salesforce storage limit can be a significant issue for organizations using the platform. However, by implementing the strategies mentioned above, you can overcome these issues and make the most of your available storage space. By keeping your data clean, organized, and of high quality, you can improve the performance and effectiveness of your Salesforce instance.

  8. Thank you! Lorem ipsum dolor sit amet, consectetur adipiscing elit. Curabitur eleifend a diam quis suscipit.

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