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USDOL V eterans Employment and Training Services VOPAR O perations and P rograms A ctivity R eport. VOPAR Agenda. Introductions Roles and Responsibilities Data Entry Schedule Summary VOPAR Help Questions and Comments. Introducing!!!.

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usdol v eterans employment and training services vopar o perations and p rograms a ctivity r eport

USDOLVeterans Employment and Training ServicesVOPAROperations and Programs Activity Report

vopar agenda
VOPAR Agenda
  • Introductions
  • Roles and Responsibilities
  • Data Entry Schedule
  • Summary
  • VOPAR Help
  • Questions and Comments
introducing
Introducing!!!
  • Cyndi Morrison, Employment and Training Programs Specialist – National Office
  • Cindy Collins, Veterans Program Specialist – Philadelphia Regional Office
  • Tonja Pardo, Assistant Director – Oregon State Office
new grantees tasks
***New Grantees Tasks***
  • New Grantees must first request a USERID and password for VOPAR by sending an email with first/last name, email address and grant #s to access to: McLaughlin.Kristine@dol.gov
    • (Person who will be doing the data entry and administrator)
  • New Grantees will receive an email response from VOPAR with an assigned USERID and password
    • Make sure you change your password the first time you enter VOPAR
  • A Past Grantee that received a New Grant Award must send Kristine an email requesting access to the new grant #s.
grantee roles and responsibilities
Grantee Roles and Responsibilities
  • Enter Actual Quarterly Results
  • Upload Technical Narratives
    • Word format
  • Upload 272 and 269
    • Scan to jpg or pdf format
  • Upload Success Stories
    • Word format

http://vopar.heitechservices.com/

grant officer technical representative gotr roles
Grant Officer Technical Representative (GOTR) Roles
  • The GOTR must enter the initial PlannedGoals into VOPAR
  • Review actual Grantee data and expenditures
  • Ensure that data is entered *cumulatively.
  • Approve/Disapprove Grantee performance.
grant officer technical representative gotr roles cont d
Grant Officer Technical Representative (GOTR) Roles Cont’d
  • If Performance data or expenditures need correcting, the GOTR will “disapprove” report in VOPAR.
  • VOPAR will notify Grantee via an email message that the report was disapproved.
  • VOPAR reopens reports for Grantee corrections of Performance or Expenditure data.
  • Grantee Corrects information, re-saves/finalizes data for GOTR review
grant officer technical representative gotr roles cont d8
Grant Officer Technical Representative (GOTR) Roles Cont’d
  • Upload Quarterly Desk Audit and On-Site Monitoring Report
    • Word Format
  • Upload Corrective Action Plans if applicable

http://vopar.heitechservices.com/

regional office roles
Regional Office Roles
  • Reviews and approves/disapproves performance reports and expenditure data
  • If “disapproved” VOPAR will notify Grantee.
    • Disapproval letters are automated and indicates that there may be a data entry issue.
    • RAVET notifies the GOTR to let them know what the issue may be.
    • A comment field is being added so that the problem can be addressed with the disapproval letter.
  • VOPAR reopens reports for Grantee corrections.
  • Grantee re-saves/finalizes data for GOTR review.
  • GOTR will “approve” report, releasing it back for RAVET review
  • When “approved” reports are released for National Office review.

http://vopar.heitechservices.com/

national office roles
National Office Roles
  • Enters initial grant information into VOPAR.
  • Verifies Grantee Finalization, GOTR/DVET Approval and RAVET Approval of quarterly reports
  • Consolidates and evaluates the quarterly reports.
  • Reports Statistics to Congress to ensure future funding.

http://vopar.heitechservices.com/

roles summary
Roles Summary
  • Grantee
    • Enter Technical Performance Reports
    • Upload 272 and 269
    • Upload Technical Narratives
    • Upload Success Stories
  • Grant Officer Technical Representative
    • Enter initial planned Goals Charts
    • Review and Validate Reports
    • Upload Desk Audits
    • Upload On-Site Monitoring Reports
    • Upload Corrective Action Plans
  • Regional Office
    • Review and Validate All Reports
  • National Office
    • Review all Reports
    • Report to Congress
things to remember
Things to remember
  • Click the “Save Data” button to save information and come back to complete
  • Click on “finalize data” to submit to GOTR
  • Upload narratives in WORD format
  • Upload 272 and 269 in jpg or pdf format
vopar help
VOPAR HELP
  • VOPAR Users’ Guide available on the website (upper right corner)
  • VOPAR Help is always available
    • On login page (for login problems)
    • On main page (at bottom)
    • On every other page (Technical Support link in upper right-hand corner)
    • voparhelp@heitechservices.com
vopar
VOPAR
  • Questions?
  • Comments?