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Outwitting the Work-Study Jungle. Surviving the Administrative Maze. Presenters. Moderator: Sheila Bauer, Coordinator, UMKC Panel: Kyla McCarty Financial Aid Director College of the Ozarks David King Asst. Director of Financial Aid Missouri State Jan Brandow

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surviving the administrative maze

Outwitting the Work-Study Jungle

Surviving the Administrative Maze

presenters
Presenters

Moderator: Sheila Bauer,

Coordinator, UMKC

Panel: Kyla McCarty

Financial Aid Director College of the Ozarks

David King

Asst. Director of Financial Aid

Missouri State

Jan Brandow

Director

UMKC

topics to discuss
Topics to Discuss
  • FWS Benefits
  • Funding Availability
  • Administrative Cost Allowance
  • FISAP Completion
  • Awarding Decisions
  • JLD
  • Community Service
  • Job Placement/Process Issues
  • Working with Supervisors
  • Student Issues
  • Creating a FWS Handbook
fws benefits
FWS Benefits
  • Higher matriculation rates
  • Graduates are better prepared
  • Reduces reliance on student loans
  • Connects student to campus and community
  • Important work force for the Institution
how much funding is available
How Much Funding is Available?
  • FWS Final Funding

Allocation $500,000

Carry Forward 0

Carry Back (5,000)

JLD (50,000)

Adjusted Allocation $455,000

calculating the administrative cost allowance
Calculating the Administrative Cost Allowance
  • Can be up to 5% of gross FWS earnings
  • Reported on the FISAP

Example:

$550,000 Gross Earnings x 5% = $27,500

Adjusted Allocation $445,000

ACA 27,500

Allocation for Earnings $417,500

fisap
FISAP
  • Carry Forward/Back
  • Transfers between campus-based funds
  • FWS required match

Placement Category FWS % Employer %

On-Campus 75 25

Off-Campus Community Service 75 25

Eligible Tutoring Programs 100 0

Eligible Non-Profit 90 10

Private For-Profit 50 50

making award decisions
Making Award Decisions
  • Decisions vary by institutions
  • Influences which impact calculating how much to spend
    • Economy within the region
    • Offer/Accept/Enrollment ratio
    • Historical earning patterns over time
  • Deobligating funds if necessary
jld requirements
JLD Requirements
  • What is Job Location & Development (JLD)?
  • Required Use of JLD funds
  • How to participate in JLD
  • FISAP requirements
  • Reporting jobs created and wages earned
community service
Community Service
  • Use of contracts
  • Reporting requirements
  • Reading & math tutors/family literacy
  • AmeriCorps
  • Site visits
  • Background checks
  • Requesting additional funding
job placement processes issues
Job Placement Processes/Issues
  • Job placement philosophy
  • Uses of the web for job placement
  • Religious/political related positions
  • Job description
  • Completing required documents
  • Site visit/evaluation
working with supervisors
Working with Supervisors
  • Monitoring earnings
  • Underworking & overworking awards
  • Evaluation processes
  • Training programs
  • Employer/Employee Bill of Rights
  • Allocation of positions
student issues
Student Issues
  • Student misconduct/poor performance
  • Having a safe work-place
  • FERPA – confidentiality statements
  • Harassment policies
  • Reapplying on-time
  • References (and related FERPA laws)
  • Payrates
creating a work study handbook
Creating a work-study handbook
  • Topics for supervisors
  • Topics for students
  • Legal issues
resources
Resources
  • National Student Employment Association

www.nsea.info

    • Listserv, Discussion Board, Research Grants, Career Center, Journal of Student Employment, Student Employee of the Year, Start-up Grants
  • Midwest Association of Student Employment

www.masea.info

    • Illinois, Indiana, Iowa, Kansas, Kentucky, Michigan, Minnesota, Missouri, Nebraska, North Dakota, West Virginia, Wisconsin