PRESENTATION TO THE PARLIAMENTARY PORTFOLIO COMMITTEE On ARTS & CULTURE BY

1. PRESENTATION TO THE PARLIAMENTARY PORTFOLIO COMMITTEE On ARTS & CULTURE BY

2. Purpose of the Presentation • Vision and Mission • Key Strategic Objectives and their Performance Overview • Overview of Council Activities and Responsibilities • Artistic Programmes (Highlights for the Year) • Infrastructure / Capital Projects • Actual vs. Budget & Budget vs. Actual • Report of the Auditor General • Emphasis of Matters by the Auditor General • Report On Other Legal & Regulatory Requirements • Institutional Challenges • Conclusion PACOFS PRESENTATION TO THE PORTFOLIO COMMITTE ON ARTS AND CULTURE – WEDNESDAY, 23 OCTOBER 2013 1 Table of Contents

3. To brief the Portfolio Committeeon Arts and Culture on the overall performance of PACOFS during the 2012/2013 financial period. • To provide an overview of the activities in response to the constitutional and legislative mandate, policies, programmes and corporate plans. • To solicit the Portfolio Committee’s inputs on the strategic interventions that may be required to fulfill the constitutional and legislative mandate in order to achieve the vision and mission of the PACOFS. PACOFS PRESENTATION TO THE PORTFOLIO COMMITTE ON ARTS AND CULTURE – WEDNESDAY, 23 OCTOBER 2013 2 Purpose of Presentation

4. Vision • To be an ultimate professional performing arts destination. Mission • Presentation of quality transformed performing arts. PACOFS PRESENTATION TO THE PORTFOLIO COMMITTE ON ARTS AND CULTURE – WEDNESDAY, 23 OCTOBER 2013 3 Vision and Mission of PACOFS

5. PACOFS Councils • Council Activities & Responsibilities: • Strategic Plan, Annual Performance Plan and Infrastructure Master Plan for 2012/13, were done and tabled by 31 Jan 2013. • Signing of Share Holder’s Compact 2012/13 with the Minister of DAC - Mr. Paul Mashatile on 02 April 2013 at Castle in Cape Town. • Annual Report 2012/13 was submitted and tabled to DAC on the 28 August 2013. • Council and Management Strategic Workshop was held on 17 & 18 October 2013. PACOFS PRESENTATION TO THE PORTFOLIO COMMITTE ON ARTS AND CULTURE – WEDNESDAY, 23 OCTOBER 2013 4 Background and overview

6. PACOFS PRESENTATION TO THE PORTFOLIO COMMITTE ON ARTS AND CULTURE – WEDNESDAY, 23 OCTOBER 2013 5 Key Strategic Objectives and their Performance Overview

7. PACOFS PRESENTATION TO THE PORTFOLIO COMMITTE ON ARTS AND CULTURE – WEDNESDAY, 23 OCTOBER 2013 6 Key Strategic Objectives and their Performance Overview – cont…

8. INTERNATIONAL EXCHANGE PRODUCTION • Tsoho Dance group – Zimbabwe (21 – 27 October 2013) • PARTNERSHIPS / CO-PRODUCTIONS (Sand du Plessis Theatre) • We have hosted 14 partnerships/co-productions, such as; • Moscow Ballet – International (Jun 2013) • Miss Free State (Apr 2013) • My vrou se man se lyk se tas (May 2013) • IN-HOUSE / OWN PRODUCTIONS SHOWS (Andre Huguenet theatre) • We presented 6 in-house productions; such as Tselani and the Giant, Fame the Musical and Mandela Concert. (Apr to Oct 2013) • DAC TOURING VENTURE PROJECTS – PACOFS OWN PRODUCTIONS • Pacofs toured local productions such as: • Dark Voice Rings – Windybrow Theatre (Sept 2013) • Footsteps – Market Theatre & Stable Theatre (May & Jul 2013) • Madonna Excelsior - Grahamstown National Arts Festival (Jun/Jul 2013) • We shall sing for the Father Land to other Theatres – Windybrow Theatre(Sept 2013) • Mafukuzella Music Production – Arts Cape (May 2013) PACOFS PRESENTATION TO THE PORTFOLIO COMMITTE ON ARTS AND CULTURE – WEDNESDAY, 23 OCTOBER 2013 7 Artistic PROGRAMMES (Highlights for the year)

9. COMPLETED INFRASTRUCTURE PROJECTS • Sand Du Plessis Theatre: New Carpet • Office Renovations: Administration Block • Occupational Health and Safety: Upgrading of building to accommodate Disabled Persons (Restrooms) • Workshop Theatre: New Roof and Insulation • CURRENT INFRASTRUCTURE PROJECTS • Fire and Smoke Detection System (in progress) • FUTURE INFRASTRUCTURE PROJECTS • Upgrade of the Security Entrance • Workshop Theatre: Relocation of the existing workshop • Mechanical Ventilation and Air-conditioning System for the Complex • Branding of the Theatre Building as the Public entity for DAC • Implementing 3rd phase of the Infrastructure Master Plan (Depending on availability of Capital Funding from DAC) PACOFS PRESENTATION TO THE PORTFOLIO COMMITTE ON ARTS AND CULTURE – WEDNESDAY, 23 OCTOBER 2013 8 INFRASTRUCTURE / CAPITAL PROJECTS

10. PACOFS PRESENTATION TO THE PORTFOLIO COMMITTE ON ARTS AND CULTURE – WEDNESDAY, 23 OCTOBER 2013 9 ACTUAL vs. budget as at 31 march 2013 BUDGET vs. ACTUAL (HALF YEARLY REPORT) YTD 2013/14

11. Opinion by the Auditor General • UnqualifiedAudit Opinion, refer (Point 32) on the AG Report. • Emphasis of Matter • Restatement of corresponding figures • Irregular Expenditure • Going concern • Predetermined objectives • Action Plan • Appointment of the CEO and Artistic Director (Interview date is the 14 – 15 Nov 2013) • Financial and Supply Chain Manager positions have been filled. • Strengthen internal control. PACOFS PRESENTATION TO THE PORTFOLIO COMMITTE ON ARTS AND CULTURE – WEDNESDAY, 23 OCTOBER 2013 10 REPORT OF THE AUDITOR GENERAL

12. PACOFS PRESENTATION TO THE PORTFOLIO COMMITTE ON ARTS AND CULTURE – WEDNESDAY, 23 OCTOBER 2013 11 Emphasis of Matter BY THE AUDITOR GENERAL

13. Predetermined Objectives • Material misstatements in annual financial statements were identified and corrected by management. • Expenditure Management • Monthly management account has been developed and implemented to monitor actual expenditure against budget to avoid the overspending. PACOFS PRESENTATION TO THE PORTFOLIO COMMITTE ON ARTS AND CULTURE – WEDNESDAY, 23 OCTOBER 2013 12 REPORT ON OTHER LEGAL & REGULATORY REQUIREMENTS

14. PACOFS PRESENTATION TO THE PORTFOLIO COMMITTE ON ARTS AND CULTURE – WEDNESDAY, 23 OCTOBER 2013 13 Institutional Challenges

15. INFRASTRUCTURE - PICTURES OF COMPLETED PROJECTS

16. Thank You All !!! PACOFS PRESENTATION TO THE PORTFOLIO COMMITTE ON ARTS AND CULTURE – WEDNESDAY, 23 OCTOBER 2013 14 CONCLUSION