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New York State Department of Transportation

New York State Department of Transportation. I-390 Interchange Improvements Design-Build Project (PIN 4390.59) City of Rochester & the Town of Brighton, Monroe County Draft Request for Proposals RFP Informational Meeting August 28, 2014.

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New York State Department of Transportation

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  1. New York State Department of Transportation I-390 Interchange Improvements Design-Build Project (PIN 4390.59) City of Rochester & the Town of Brighton, Monroe County Draft Request for Proposals RFP Informational Meeting August 28, 2014

  2. I-390 Interchange Improvements Design-Build Project (PIN 4390.59) Rules of Contact Mr. Peter Russell Attn: I-390 Interchange Improvements Project Office of Contracts Management New York State Department of Transportation 50 Wolf Road, 6th Floor Albany, New York 12232 Peter.Russell@dot.ny.gov

  3. I-390 Interchange Improvements Design-Build Project (PIN 4390.59)Agenda • Project Overview • Department’s Goals & Project Requirements • Scope of Work • Status of: ROW and Utilities • General Contract Information • Alternative Technical Concepts • Procurement Schedule • One-on-One Meetings • RFP Content • Quality Control & Quality Assurance • Evaluation and Selection • Additional Information and Submission Guidelines • Questions and Answers

  4. I-390 Interchange Improvements Design-Build Project (PIN 4390.59) General Location

  5. I-390 Interchange Improvements Design-Build Project (PIN 4390.59) General Location – Existing Conditions

  6. I-390 Interchange Improvements Design-Build Project (PIN 4390.59) Goals • Ensure the long-term vitality of the structures by • Providing for sufficient strength, durability and stability • Providing for durable structures to survive extreme man-made events (fires, overloads, accidents, etc.) • Ensure the safety of the travelling public • Ensure coordination with all utility owners, third parties, and the surrounding residential community • Ensure compliance with the Project’s environmental commitments, including aesthetic impacts within the context of the NYS Barge Canal

  7. I-390 Interchange Improvements Design-Build Project (PIN 4390.59) Goals Continued… • Maximize the beneficial impact of the public investment in the Project by • Providing cost-effective solutions that maximize value over the lifespan of the Bridges and Roadways; • Sequencing construction to minimize effects on vehicular traffic operations; • Reducing future maintenance requirements; • Minimizing effects on residential neighborhoods and business communities • Deliver Project Safely, On Schedule, On Budget, and Environmentally Compliant. • Provide best value to the Department

  8. I-390 Interchange Improvements Design-Build Project (PIN 4390.59) General Scope of Work NY15A: • Elimination of the existing Ramp GC from I-390 northbound to NY 15A; • Construction of new Ramp (Ramp NFC) from I-390 northbound to NY 15A northbound; • Elimination of the existing Ramp DH from NY 15A to I-390 northbound; • Construction of new Loop Ramp (Ramp NFD) from I-390 northbound to NY 15A southbound; • Construction of new Ramp NFE from I-390 NB to existing Ramp EW (which connects to NY 15) • Construction of a new Ramp DH connecting NY 15A to I-390 northbound

  9. I-390 Interchange Improvements Design-Build Project (PIN 4390.59) General Scope of Work (Continued) NY 15A (Continued): • Construction of a grade separated crossing for the new Ramp NFE over relocated Ramp DH • Replacement of the existing bridge carrying NY 15A over the Erie Canal (BIN 4443310). • Rehabilitation of BIN 1070900, NY-15A over I-390, incl. deck rehab. and substructure repairs • Widening of the I-390 southbound Ramp GB to accept the dual left turn moves and to improve merge distances

  10. I-390 Interchange Improvements Design-Build Project (PIN 4390.59) General Scope of Work (Continued) NY 15A (Continued): • Asphalt overlay and localized pavement repair of Ramp SF, between NY 15 and NY 15A; and • Widening of NY 15A to accommodate new lane configurations • Restriping of NY 15A and existing ramps  to accommodate new lane configurations and traffic movements • Installation of navigation lighting on BIN 4443310 BIN 1070910: • Rehabilitation of BIN 1070910, Ramp DH over I-390, including deck rehabilitation and substructure repairs

  11. I-390 Interchange Improvements Design-Build Project (PIN 4390.59) General Scope of Work (Continued) REHABILITATION OF BIN 1070910 CONSTRUCTION OF NEW RAMP DH CONSTRUCTION OF NEW BRIDGE CARRYING RAMP NFE OVER RAMP DH CONSTRUCTION OF NEW RAMP NFE CONSTRUCTION OF NEW LOOP RAMP NFD RECONSTRUCTION OF BIN 4443310 RESURFACING OF RAMP SF ELIMINATION OF EXISTING RAMP DH BIN 1070900 WIDENING OF RAMP GB REHABILITATION OF BIN 1070900 ELIMINATION OF EXISTING RAMP GC CONSTRUCTION OF NEW RAMP NFC

  12. I-390 Interchange Improvements Design-Build Project (PIN 4390.59) General Scope of Work (Continued) Other: • Installation of new traffic signals and roadway lighting • Removal and replacement of overhead sign structures • Overhead sign panel modifications • Reconstruction of drainage systems and structures as necessary • Installation of new guide railing and bridge railing • Potential remediation / disposal of ACMs • Grading and Earthwork to accommodate new configurations

  13. I-390 Interchange Improvements Design-Build Project (PIN 4390.59) Utility Coordination – Existing Utilities In accordance with Part 4 – Utility Requirements, Design-Builder is responsible for: • Verifying utility facility locations; • Identifying & resolving any conflicts not yet documented; • Coordinating with utility owners for utility relocations; • Providing stakeout and final layout of utility relocations; • Protecting existing utilities; • Cost to repair damages to utilities caused by Design-Builder; • Informing the Department of all meetings/correspondence with utility owners.

  14. I-390 Interchange Improvements Design-Build Project (PIN 4390.59) Utility Coordination – Existing Utilities • Frontier Telephone of Rochester: • Frontier shall be responsible for testing and abatement of existing asbestos-containing conduits • Frontier will be responsible for relocation of their conduit on BIN 4443310 and elsewhere within the project limits • Time Warner Cable: • TWC will be responsible for relocation of their facilities on BIN 4443310, including obtaining permission to occupy the conduit of another utility or installing their own conduit.

  15. I-390 Interchange Improvements Design-Build Project (PIN 4390.59) Utility Coordination – Existing Utilities • Fiber Technologies, LLC • FiberTech will be responsible for relocation of their conduit on BIN 4443310 and elsewhere within the project limits • Rochester Gas & Electric • RG&E will be responsible for relocation of their electrical conduit on BIN 4443310 and elsewhere within the project limits • Existing abandoned gas line on east side of BIN 4443310 may be removed by the Design-Builder at the Design-Builder’s convenience

  16. I-390 Interchange Improvements Design-Build Project (PIN 4390.59) Utility Coordination – Existing Utilities • No significant impacts are anticipated to existing storm sewer in NY 15A north of BIN 4443310 or existing water main running along NY 15A • Abandoned steam line and active Fiber optic conduit exist on utility bridge east of BIN 4443310 • Coordination meeting will be held between the Department, all short-list firms, and the utility companies before or shortly after issuance of Final RFP

  17. I-390 Interchange Improvements Design-Build Project (PIN 4390.59) Utility Coordination – Existing Utilities • Three Way Coordination – DB, Utility & State • DB Responsibilities • DB Team responsible for holding utility coordination meetings • DB Team to provide supporting documents for utility design, including: plans, Table of Conflicts & Special Note of Utility Coordination • Table of Conflicts to include existing & proposed locations. Assume Preliminary and Final • Special Note of Utility Coordination must include work description, proposed locations and time frames

  18. I-390 Interchange Improvements Design-Build Project (PIN 4390.59) Contract Information • Lump Sum Design-Build Contract; • Best Value Selection Process (50% Price, 50% Quality); • Project Completion Date shall be the earlier of: • September 30, 2017; or • The number of days past NTP proposed by the successful Proposer on Form SCD (ITP Appendix E) • There is a Payment Schedule provided in the RFP; • Stipend to Unsuccessful Proposers (50% of Qualified Costs, $105K max.); Must satisfy criteria in ITP General Instructions; • Liquidated Damages will be imposed for not meeting the Project Completion or Interim Milestone date and for Impacts to Traffic in excess of the number of calendar days indicated on Form SCD; • Escrow Submission of Bid Documents for Successful Proposer.

  19. I-390 Interchange Improvements Design-Build Project (PIN 4390.59) Contract Information (Continued) • There is a Buy America Clause • There is an Iran Divestment Act Clause • There is a DBE Participation Goal of 13% • All ROW owned by NYSDOT • Any additional Environmental and Construction Related Permits by Design-Builder

  20. I-390 Interchange Improvements Design-Build Project (PIN 4390.59)ATCs • Alternate Technical Concepts (ATCs) are proposals from the Proposer to design and construct the Project in a manner that is different than the RFP requirements, and which: • are submitted to the Department for review, consideration and approval prior to Proposal submittal; • have significant savings in time, reduction of traffic impacts, community disruption, project costs, environmental impacts, and/or other beneficial impacts to Project parameters; • in the Department’s judgment offer an equal or superior Project.

  21. I-390 Interchange Improvements Design-Build Project (PIN 4390.59)ATCs (Continued) • Proposers may submit, on a confidential basis, up to eight (8) proposed alternatives to the RFP requirements for the Department’s pre-approval; • The proposed end product of each alternative must, in the Department’s judgment, be equal to or better than the Work product described in the RFP Documents; • The Design-Builder is solely responsible for obtaining approvals from any local municipality, public agency or permit issuing agency for ATC concepts which would affect their facilities, operations or issued permit • Form ATC to be submitted with each proposed ATC.

  22. I-390 Interchange Improvements Design-Build Project (PIN 4390.59)Anticipated Procurement Schedule

  23. I-390 Interchange Improvements Design-Build Project (PIN 4390.59)One-On-One Meetings • If One-On-One Meetings are held, at least one meeting will be held with each Proposer; • One-On-One Meetings will be recorded; • Department reserves the right to disclose to all Proposers any issues raised during the meetings that may materially affect the Project; • Department will not disclose information pertaining to an individual Proposer’s technical concepts, proposal or ATCs; • Additional One-On-One Meetings may be held if required to review ATCs or if the Department believes it is warranted.

  24. I-390 Interchange Improvements Design-Build Project (PIN 4390.59)Request for Proposals (RFP) Documents • RFP Documents: • Instructions to Proposers • Part 1: D-B Agreement • Part 2: General Provisions, Section DB 100 and Appendices • Part 3: Project Requirements (Scope of Work) • Part 4: Utility Requirements • Part 5: Special Provisions • Part 6: RFP Plans • Part 7: Engineering Data • Part 8: Special Specifications (Including New DB Specifications) • Part 9: The Design-Builder’s Proposal • Part 10: RFP Addenda (If Any) • Reference Documents: On Department’s web site (Not Part of the Contract Documents)

  25. I-390 Interchange Improvements Design-Build Project (PIN 4390.59)Request for Proposals (RFP) Documents (Continued) • RFP Documents: • Instructions to Proposers • General Instructions • Appendix A – Project Information* • Appendix B – Administrative Submittal Requirements • Appendix C – Technical Submittal Requirements • Appendix D – Price Proposal Submittal Requirements • Appendix E – Forms • Appendix F – Conflicts of Interest Policy • Appendix G – Abbreviations and Definitions *Note: New Key Personnel title (Lead Geotechnical Engineer) has been added

  26. I-390 Interchange Improvements Design-Build Project (PIN 4390.59) Quality Control (QC) • QC is Design-Builder’s Responsibility • Design-Builder shall appoint a QC Manager responsible for QC Plan for both Design and Construction • Design and Construction QC shall be performed in accordance with the QC Plan • Construction Inspection shall be performed by an Independent Engineering Firm (Hired by the Design-Builder) • Materials Testing shall be performed by an Independent Materials Testing Firm or Laboratory (Hired by the Design-Builder) • The Materials Testing Firm shall report to the Construction Inspection Firm • Offsite Plant Quality Control shall be performed by the Department

  27. I-390 Interchange Improvements Design-Build Project (PIN 4390.59) Quality Assurance (QA) • Design and Construction QA is the Department’s Responsibility • The Department may perform QA on any of the Design-Builder’s Design and Construction activities • The Department will utilize an independent Consultant to perform QA of the Design-Builder’s Designs • Construction QA will be performed by Department staff • Offsite Plant Quality Assurance will be performed by the Department

  28. I-390 Interchange Improvements Design-Build Project (PIN 4390.59)RFP Evaluation and Selection Pass/Fail Evaluation Factors • Legal – Financial – Administrative – DBE Compliance - Price Proposal (Bond/Conformance) Quality Evaluation Factors (50%) • Key Personnel (28 points) • Management Approach (32 points) • Overall Design-Build Team Organization (8 points) • Design Management Plan (6 points) • Construction Management Plan (8 points) • Quality Control Plan (10 points) • Technical Solutions (30 points) • Design Approach (5 points) • Construction Approach (10 points) • Schedule (15 points) • Project Support (5 points) • Proposal Format (5 points) Price (50%) Design-Builder must obtain a minimum score of 60 points on Quality Evaluation factors

  29. I-390 Interchange Improvements Design-Build Project (PIN 4390.59)Additional Information – Submission Guidelines • All proposals must be self-contained. • Proposals should not have links to external web sites. • Proposals should contain all information needed for evaluation. • Do not “assume the Department knows” your firm and its experience/qualifications.

  30. I-390 Interchange Improvements Design-Build Project (PIN 4390.59)Additional Information – Submission Guidelines • Submit ALL Forms required. • Do not alter any Form unless indicated on the Form. • Do not add any appendices or attachments to the Forms. • Do not include photographs or illustrations unless specifically indicated. • Do not submit • Form SA (Stipend Agreement) • Form BDEA (Bid Document Escrow Agreement) • PAB (Payment Bond (Labor and Material Bond)) • PEB (Performance Bond (Faithful Performance Bond))

  31. I-390 Interchange Improvements Design-Build Project (PIN 4390.59)Additional Information • Responses to Proposer Questions will be posted on the Department’s Project Web Site • Reference Documents are Posted on the Department’s Project Web Site: https://www.dot.ny.gov/main/business-center/designbuildproject6 • Reference Documents include: • Final Design Report and Environmental Assessment (multiple files) • BIN 1070900 and BIN 1070910 Record Plans (D95739) • RC 72-084 NY-15A over Erie Canal Deck Rehab Record Plans (1972) • D251189 BIN 4443310 NY-15A over Erie Canal Rehab Record Plans (1984) • RC 48-025 NY-15A over Erie Canal Original Construction As-Built Plans (1948) • BIN Inspection Reports • Route 15A Utility Plans • Record Geotechnical Borings

  32. I-390 Interchange Improvements Design-Build Project (PIN 4390.59)Rules of Contact Peter Russell Attn: I-390 Interchange Improvements Project Office of Contracts Management New York State Department of Transportation 50 Wolf Road, 6th Floor Albany, New York 12232 Peter.Russell@dot.ny.gov

  33. I-390 Interchange Improvements Design-Build Project (PIN 4390.59) Questions and Answers Questions??

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