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Project Management. a step in the right direction!. WHAT IS PROJECT MANAGEMENT?. The application of knowledge, skills, and tools & techniques project activities. The Goals: Select the “right” projects!! Deliver projects on time and on budget!. WHAT IS A PROJECT?.

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    1. Project Management . . . a step in the right direction! Coral Trisko, PMP Enterprise Project Management Ltd.

    2. WHAT IS PROJECT MANAGEMENT? The application of knowledge, skills, and tools & techniques project activities. The Goals: Select the “right” projects!! Deliver projects on time and on budget! Coral Trisko, PMP Enterprise Project Management Ltd.

    3. WHAT IS A PROJECT? • PMBOK definition “A temporary endeavour undertaken to create a unique product or service” PMBOK 2004 • Specific work assignment outside the routine operations • Has a beginning and an end • Has established goals, objectives and deliverables • Has defined constraints: • scope • quality • time • cost Coral Trisko, PMP Enterprise Project Management Ltd.

    4. WHY DO PROJECTS FAIL? • Project should not have been started! • No business case • Pet project • Scope Definition • Unclear • conflicting goals among stakeholders • proper scope identification not carried out • unrealistic in the first place Coral Trisko, PMP Enterprise Project Management Ltd.

    5. WHY DO PROJECTS FAIL? • Planning • Planning phase of the project skipped all together or a cursory job completed! • This spells disaster!! “ we don’t have time to do it right in the first place but we have time to do it over again!!!” Coral Trisko, PMP Enterprise Project Management Ltd.

    6. THE BUSINESS CHALLENGE The urgent is completed, at the expense of the important! The expanding economical competition (e.g. globalization), demands continuous change, and consequently an increasing need for resources A multitude of measures are used Inflation of projects • Unstructured determination of priorities • Insufficient capacity • Need for co-ordination with external support • Staff assigned to multiple projects • Low success rate • Accumulated break-down • Lower quality • Poor delivery Cross-organizational projects are started Coral Trisko, PMP Enterprise Project Management Ltd.

    7. SENIOR EXECUTIVE QUOTES • “Why define the scope? Everyone knows what this project is about.” • “Planning is a waste of time.Cross the bridge when you come to it.” • “Assign responsibilities?A competent team member should know what he/she has to do.” Coral Trisko, PMP Enterprise Project Management Ltd.

    8. COSTOF POOR PROJECT MANAGEMENT Organizations continue to underestimate the amount of planning, cost, time and pain required to deliver their complex projects. Survey data: Gordon 1999:IT Projects in 100 Companies 37% completed on time 42% completed on budget The Standish Group 2000: Less than 16% of all IT projects are completed on-time and on-budget 31% were cancelled before completion 53% were more than 90% over budget Coral Trisko, PMP Enterprise Project Management Ltd.

    9. COST OF POOR PROJECT MANAGEMENT Project Performance 1994-2000 Succeeded: Projects completed on time, and on budget with all features and functions. Failed: Cancelled projects. Challenged: Describes projects delivered over budget, late and with fewer features and functions. The chart depicts 30,000 application projects in large, medium and small cross-industry U.S. companies tested by The Standish Group since 1994. Source: Feb/ Mar 01 Software magazine Coral Trisko, PMP Enterprise Project Management Ltd.

    10. CRITICAL SUCCESS FACTOR PM is recognized as critical success a company’s competitiveness Gartner, 2002 • 70% of successful projects will have certified PMs • 90% of failed projects have been managed by non-certified PMs • PMs with credentials are transferable cross organizations The Standish Group, 2000 Identification of 10 project success factors: • User Involvement • Executive Management Support • Clear Statement of Requirements • Proper Planning • Realistic Expectations • Smaller Project Milestones • Competent Staff • Ownership • Clear Vision & Objectives • Hard-Working, Focused Staff Coral Trisko, PMP Enterprise Project Management Ltd.

    11. Mobilisation Implementation Initiation Planning Execution Closure & Control ROLE OF PROJECT MANAGEMENT Pre-project phase Project life cycle Product life cycle Strategic Project Management Operations Planning BPPM Benefits Vision Realization “I can feel & “I know what I “I can see it “I know measure the must do to get working” what I benefits” there” want to achieve” Coral Trisko, PMP Enterprise Project Management Ltd.

    12. WHY PROJECT MANAGEMENT ? • Disciplined project management provides: • Focal point for effective communications, coordination and control • A plan to assess progress • Emphasis on time and cost performance • Project management provides the framework for methods, processes, monitoring and change control. Coral Trisko, PMP Enterprise Project Management Ltd.

    13. STRATEGIC BENEFITS Profit Control over budgets and delivery Timely management information –No Surprises! Effectiveness & Innovation Competitive advantage Coral Trisko, PMP Enterprise Project Management Ltd.

    14. STRATEGIC BENEFITS Cont’d . . . • Improve organizational effectiveness • Focus on people and processes • Improves performance and profitability • Support continuous improvement through learning Coral Trisko, PMP Enterprise Project Management Ltd.

    15. BENEFITS OF PM PROCESSES Risk Management Lower Risk Planning & Tracking Increase Control Change Management Contain Cost Quality Control Improve services & products PM Framework Document, improve, & repeat for future projects Coral Trisko, PMP Enterprise Project Management Ltd.

    16. VISION “We live in a world of possibilities …when we believe it, we’ll see it.” • First you have to believe in the vision in order for others to believe it! • Commit to the results the project must achieve • Find ways around obstacles • Have high expectations – others will follow Coral Trisko, PMP Enterprise Project Management Ltd.

    17. FOCUS ON THE FRONT-END • Choose projects that are aligned with corporate strategy • See the project in terms of its linkages to business areas • Clearly define the project and its objectives • Optimize project objectives to realize bottom line benefits Coral Trisko, PMP Enterprise Project Management Ltd.

    18. WHAT WILL IT TAKE? “You can’t make project management work in an organization in which nobody believes in project management” (James P. Lewis) • Leadership from the top is required! • Consistent terminology and processes • Accept up-front planning costs to realize down stream project and long-term corporate benefits Coral Trisko, PMP Enterprise Project Management Ltd.

    19. WHAT WILL IT TAKE? cont’d • Requires commitment • Is a long-term investment • Transforms an organization Coral Trisko, PMP Enterprise Project Management Ltd.

    20. QUESTIONS Inquires: Web page: www.epm.bc.ca Telephone: (250) 245-8319 Coral Trisko, PMP Enterprise Project Management Ltd.