MULTI-REGIONAL PURCHASING COOPERATIVE . Instructions for District/Campus Users. SET UP INSTRUCTIONS (District Contact Only). DISTRICT ONLY CONTACT:
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Instructions for District/Campus Users
The new MRPC program is a single database designed to be accessed by ALL users within your district. When you receive the program folder entitled “MRPC” from your ESC Coordinator, you MUST download the entire folder to a network server that is labeled “R” drive. If you do not already have a “R” drive that is accessible to all users within your district, contact your technology department and ask them to map a drive “R” on which you can place this program folder. THE PROGRAM WILL NOT WORK PROPERLY UNLESS IT IS PLACED ON DRIVE “R”. If you or your technology staff need assistance with this step, contact your ESC Coordinator or you may contact Alicia Woodard or Dana Parrish at Region 9 ESC at 940.322.6928.
If you do not have Access 2007 program, you will need to click on the “AccessRuntime” program and follow the instructions to run this program.
Select your district from Red Drop Down Menu
Enter each campus or department that will be entering a Needs List: (Tab between fields; each time you enter a campus number a new campus entry record will appear.)
Assign a campus “number” – does not need to be TEA number but will only be used by you to distinguish the campuses or departments
Enter the name of the campus or department
Enter the delivery address for the products. If delivery happens at that campus, enter the campus address. If delivery will occur at a central location, enter the address of that central location.
Enter telephone number if desired
(See next slide for example)
Note that the ISD Office, Elementary School and Maintenance Department are all using same address. Delivery of all these orders will be made at same address. However, the High School was entered with a different address, so delivery of that order will be made there.
Now all users are able to enter their needs in their needs list.
The Multi-Regional Purchasing Cooperative Line Item Bid is designed to give schools more power in purchasing their basic supply needs such as classroom/office furniture and electronics; and office, classroom, janitorial and nursing supplies. By combining the amounts needed by the participating schools across four regions (Regions 9, 11, 14 and 15), better pricing can be obtained from vendors.
The Needs List is the basis of the Line Item Bid. It tells vendors the quantity of each product that will be ordered. The vendors take this number to their suppliers/manufacturers to obtain volume discount and pass the savings on to us.
Because the bid pricing is based on the number we give them through the Needs List, it is VERY IMPORTANT that the number you enter at this point is as accurate as possible. The bid specifies that the quantity we give is within 10% of the final order.
In our new program, your Needs List will also become the basis of your final purchase order, so being accurate now will save you time later.
Click on “minimize the ribbon” which will make tool bar disappear. (To bring back right click on ribbon and “un-click” the “minimize the ribbon” option.)
With Ribbon Showing
Push tab to go to next record; key in item number and quantity. Continue process until all desired items are entered.
NOTE: If you key in an item you decide you do not want, simply hit the “Delete Record” key at the end of the record. A warning message will appear asking if you really want to delete that record; hit yes or no as desired.
Thanks for your participation!