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Records Storage and Accessibility

Learn about LM's state-of-the-art facility and dedicated workforce for preserving and managing federal records and information.

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Records Storage and Accessibility

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  1. Records Storageand Accessibility John MontgomeryTeam Lead, Archives and Information ManagementU.S. Department of Energy Office of Legacy Management November 17, 2010

  2. Office of Legacy Management (LM) • Established in 2003 • Mission: to manage responsibilities at former nuclear weapons facilities and ensure the future protection of human health and the environment • LM manages land, structures, facilities, and records

  3. Long-Term Stewardship Sites

  4. Major Goal: Managing Records and Information • Preserve, protect, and share records and information • Managing: • More than 95,000 cubic feet of physical records • 30 terabytes of electronic data

  5. Federal Record Requirements • Title 44 United States Code Chapter 31, “Records Management by Federal Agencies” • By law, federal agencies must: • Document missions, functions, policies, procedures, decisions, and transactions • Preserve historically valuable records

  6. Books Paper documents Letters Memos Engineering drawings Reports Maps Photographs Graphics Videos Sound recordings Machine-readable materials Electronic files Types of Federal Records

  7. LM Business Center

  8. LM Business Center (continued) • Located in Morgantown, West Virginia • Leadership in Energy and Environmental Design Gold Certification

  9. LM Records Storage • Approved by the National Archives and Records Administration for storage of federal records

  10. LM Records Storage • Capacity for 155,000 cubic feet of records storage • Storing records from former nuclear weapons facilities

  11. Special Records Media Storage • Cold storage • X-rays, film, etc. • Environmental controls • 40° Fahrenheit • 30 percent relative humidity

  12. Managing Information Requests • Electronic recordkeeping system • Efficient records search and retrieval • High-speed reproduction and scanning • Qualified records managers

  13. Records Requests • Over 7,000 records requests fulfilled over the last 4 years • Freedom of Information Act (FOIA) • Privacy Act • Energy Employee Occupational Illness Compensation Program Act (EEOICPA) • Other records requests

  14. Information Technology Data Center • Managing more than 13 terabytes of data • Migrate electronic data from former nuclear weapons sites • Qualified information technology staff

  15. Information Technology Data Center • IT Help Desk • Centralized information technology support for LM sites across the country • LM network and servers

  16. Summary • LM is committed to preserving and protecting federal records and information • LM is using a state-of-the-art facility and equipment to manage records • LM has a dedicated records management and information technology workforce

  17. Questions?

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