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Fraame Client Forum. Maximising Your Investment In FileVision November 2011. Shortcut Buttons.

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Fraame client forum
Fraame Client Forum

Maximising Your Investment In FileVision

November 2011

Shortcut buttons
Shortcut Buttons

Shortcut buttons can be added to the RM details tab in FileVision for version 5.5 onwards. These buttons can be things like image, document and eForm shortcuts. Most FileVision functionality can be added as a shortcut.

Photo image review shortcut button
Photo/Image Review Shortcut Button

A shortcut button can be added which allows users to view photos or images. For example this could be a photo of a client or staff member or a logo for a company.

Select image
Select Image

If more than one image is available you can pick from an available list.

For a single image
For A Single Image

If there is only one photo or image saved then the photo will automatically open.

Eform review shortcut button
eForm Review Shortcut Button

A shortcut button can be added that opens an eForm or multiple eForms.

Eform displays
eForm Displays

Select from a list if there is more than one eForm otherwise the eForm will open (in view mode).

Improved searching eform data searching
Improved Searching -eForm Data Searching

It is now possible to search on the information entered on eForms in FileVision for version 5.5 onwards. Any eForm can be searched – contact your Fraame Administrator to set this up.

An immunisation record for a client
An Immunisation Record For A Client

You can search for information on an eform that has been entered as a “tick box”.

Search eform filters
Search eForm Filters

Enter true or false as the search value and start search.

Search results
Search Results

FileVision will return a list of eForms that meet the selected criteria. From there you can view, modify, print, export to excel, change keywords, checkout etc.

Employee expense eform
Employee Expense eForm

You could search for all employee’s expense eForms that have been filled out by month, year, date etc.

Enter search criteria
Enter Search Criteria

Enter search criteria for example all expense eForms filled out in the year 2011. The year will appear as a drop down similar to the eForm.

Search results1
Search Results

The search results lists all of the eForms saved that meet this criteria. From there you can view, modify, print, export to excel, change keywords, checkout etc.

Relationship manager templates
Relationship Manager Templates

Templates allow for customisation and streamlining of address and contact RM data entry. In addition you can make all or a selected number of fields mandatory. E.g. postcode etc. You can also change the order of information – most common at the top.

Adding different types of contacts
Adding Different Types Of Contacts

The RM template can be formatted so that you can enter not only address information but other contact details such as key contacts, emergency contacts, alternative or physical address or partner/spouse information etc.

Human resources rm template
Human Resources RM Template

The information you enter for Human Resources could be quite different to client information.

Making filevision changes easy
Making FileVision Changes Easy

Using eForms and automation in FileVision to speed up changing RM data and information.

Update multiple rm records simple example
Update Multiple RM Records – Simple Example

A simple eForm that can be used to record and automatically update multiple RM records for address details . In addition all linked RM records can be updated. This example is ideal for changing clients that have family members as RM entries etc.

Update multiple rm records complex example
Update Multiple RM Records – Complex Example

A more complex example where RM records across multiple modules can be changed and individual contacts can be picked out. This example is ideal if you capture many different RM details for the same business etc.

Filevision automation
FileVision Automation

Filevision can perform many tasks automatically. These can be scheduled to happen overnight, hourly, two hourly etc and can include any number of FileVsion functions.


Age calculator for clients, staff etc based on their date of birth.

Automatic workflow kick off daily, monthly, yearly etc.

Automatic document and RM data imports and exports.

Birthday and anniversary reminders (via actions) for staff and clients

Making password administration easy and secure
Making Password Administration Easy And Secure

It is now possible for self administration of passwords in FileVision for version 5.5 onwards.

Forgotten password
Forgotten Password

If users forget their current password they can click on the Forgotten Password button.

Password generator
Password Generator

A temporary password will be generated and emailed to users (if their email address is entered). Thus saving the need for FileVision Administrators to reset passwords.


Ideas for maximising your FileVision investment.

Ideas for automation.

Your feedback.