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Tips for Data Collation for QS University Ranking Projects

QS Get-It-Right! Seminar An insight into quality and global advancement. Tips for Data Collation for QS University Ranking Projects. 2009. Tips for Data Collation for QS Ranking Projects - Agenda. Interface ‘Static’ Data Definitions ‘Non-Static’ Data Online Exposure Useful URLs. F.

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Tips for Data Collation for QS University Ranking Projects

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  1. QS Get-It-Right! Seminar An insight into quality and global advancement Tips for Data Collationfor QS University Ranking Projects 2009

  2. Tips for Data Collation for QS Ranking Projects - Agenda • Interface • ‘Static’ Data • Definitions • ‘Non-Static’ Data • Online Exposure • Useful URLs F

  3. Tips for Data Collation - Summary • Be familiar with the School Admin Interface • Make lists of Critical Data and Non-Critical Data • always work on the Critical Data first • Understand Definitions • Request data from relevant department; provide data lists and definitions • Upon receiving data, enter values into the School Admin Interface • always apply FTE to the critical data items • Prepare & submit • Recruiters list • Academic peer list • University name variations • Know the Sources for Help

  4. TIP Get familiar with the QS School Admin Interface

  5. TIP Get familiar with the School Admin Interface SECTIONS OPTIONS • Complete only if UG and PG students data are not available separately • This section will be ignored if data in UG and PG students sections are not available School Admin Menu

  6. TIP Get familiar with the School Admin Interface Stat History Definition Data Item – ICONS & TEXT BOXES Important input for critical data Data-support comments Select ‘DIR’

  7. TIP Work on Critical Data first • Critical Data are data that contribute directly to ranking • Faculty Staff • Undergraduate (UG) Students • Postgraduate (PG) Students

  8. TIP Make a Critical Data List • Critical Data List

  9. TIP Understand Definitions - Faculty Staff • Academic • Teaching only, research only or both • Exclude research assistants, PhD students who teach, exchange scholars, visiting faculty staff (input in data item “Inbound Visiting Faculty Staff”), offshore campus faculty staff FACULTY STAFF

  10. TIP Understand Definitions - UG Students • Pursuing a Bachelor’s degree or equivalent • Exclude students pursuing certificates, diplomas, associate degree, non-degree seeking language students, offshore campus UG students UG STUDENTS

  11. TIP Understand Definitions - PG Students • Pursuing a higher level degree such as Masters and Doctorate • Include both taught and research postgraduates such as PhD students, non-postgraduate degree seeking language students, offshore campus PG students PG STUDENTS

  12. TIP Understand Definitions - Domestic vs International • Domestic faculty staff / student • holds citizenship of the country • International faculty staff / student • foreign nationals, including permanent residents • exclude visiting faculty staff /exchange students • Dual Citizenship • citizenship obtained through birth

  13. TIP Understand Definitions - Exchange Students • On an exchange program • At least 1 semester • In the last 12 months EXCHANGE STUDENTS

  14. TIP Understand Definitions - Full-time vs Part-time • Full-time faculty staff/students • Works/attends a standard number of working/study units • Part-time faculty staff/students • Works/attends below the standard number of working/study units

  15. TIP Understand Definitions - FTE • FTE = Full-time Equivalent • part-time count • 3 • full-time count

  16. TIP Understand Definitions - FTE • Example • Number of full-time domestic faculty staff = 3000 • Number of part-time domestic faculty staff = 100 • Number of full-time international faculty staff = 800 • Number of part-time international faculty staff = 54 • Headcount of faculty staff = (3000 + 800) + (100 + 54) = 3954 • FTE of faculty staff = (3800) + (154/3) = 3851

  17. TIP Understand Definitions - FTE Input into School Admin

  18. TIP Make Non-Critical Data Lists • Non-Critical Data List • Faculty Staff

  19. TIP Understand Definitions - Visiting Faculty Staff VISITING FACULTY STAFF • Visiting academic faculty staff coming from / going to an overseas university • At least 3 months • Contributes to teaching or research in the last 12 months

  20. TIP Make Non-Critical Data Lists • Non-Critical Data List • First Year UG and PG Students • * exclude certificates / diplomas and associate degrees

  21. TIP Make Non-Critical Data Lists • Non-Critical Data List • Fees / Class Size • Fees – per academic year (usually 2 semesters) • Conversion to USD/GBP/EUR – http://www.oanda.com/currency/converter/ • Class size – exclude tutorial seminars

  22. TIP Understand Definitions - Fees Calculation Methods • Method 1 - Calculation by program • Sum of all yearly fees for each program • Number of programs • * exclude exceptionally high fees for certain programs

  23. TIP Understand Definitions - Fees Calculation Methods • Method 2 - Calculation by fee level • Fee level Number of students paying this level • Total number of students

  24. TIP Understand Definitions - Fees Calculation Methods • Method 3 - Calculation by median • Highest in total range • 2 • Lowest in total range

  25. TIP Make Non-Critical Data Lists • Non-Critical Data List • Financial – Investment / Donations

  26. TIP Make Non-Critical Data Lists • Non-Critical Data List • Financial – Funding for Research

  27. TIP Make Non-Critical Data Lists • Non-Critical Data List • Graduate Output

  28. TIP Make Non-Critical Data Lists • Non-Critical Data List • Entry Requirements / Applications / Career Support

  29. TIP Make Non-Critical Data Lists • Non-Critical Data List • Student Satisfaction / Internationalisation

  30. TIP Make Non-Critical Data Lists Non-Critical Data List Male /Female Students in “Students” Section • Complete only if UG and PG students data are not available separately • This section will be ignored if data in UG and PG students sections are available • Ensure • total male students • + • total female students • = • total students

  31. TIP ‘NON-STATIC’ DATA- Recruiters • Submit a list of recruiters for online survey • Must use excel format and include email address RECRUITERS

  32. TIP ‘NON-STATIC’ DATA- Academic Peer List • Submit a list of academics for online survey • Must use excel format and include email addresses • Attend events to network ACADEMIC PEER

  33. TIP ‘NON-STATIC’ DATA- Papers / Citations • Extraction from Scopus • Submit a list of university name variations • Inform all researchers to use a standard format university name PAPERS / CITIATIONS EXTRACTION

  34. TIP Increase Global Online Exposure OPTIONS www.topuniversities.com

  35. TIP Increase Global Online Exposure OPTIONS www.topuniversities.com

  36. PROFILE ON www.topuniversities.com Email request to Research-asia@qs.comkelly.lee@qs.com 36

  37. Useful URLs HELP

  38. Thank you kelly.lee@qs.com

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