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SDM Survey Results. N=46. Q3. N=46. Q4. N=46. Q5. N=43. Q6. N=43. Q7. #2 Manage Data as Enterprise Asset/Liability. Q8. Q9. N=36. N=39.

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slide7

#2 Manage Data as

Enterprise Asset/Liability

Q8

Q9

N=36

N=39

slide8

- Provision of life cycle cost and level of services for data management for projects that generates data for the duration of the project and after projects are done.- Guidelines on preserving the provenance of data along with information on applications and technologies used to utilize them

  • Association with derived scholarly communication (optional)
  • Data Security and Catastophe Planning/(required)Auditing (data and security)/(optional)
  • Data retention policy/optionalConfidentiality, Integrity, and Access requirements/required
  • Internal & external stakeholders/(optional)Security management/(optional)Relationship to other policies such as privacy or confidentiality/(optional)
  • Establishing the high-level adoption of a Data Lifecycle Management Framework for managing data assets.
  • Linkages with other intra- and inter-agency efforts/(optional)
  • Time frame associated with Policy (how often does policy get updated?)Somewhere or someway there has to be a recognition of the 'resource' impact a policy can have. Policies can be big cost drivers to Projects. Also, a SINGLE data policy may not be as easy to maintain as a policy with a bunch of appendices.
  • protection of sensitive information/(required)policy on using standards/(required)access by people with disabilities/(required)long term preservation and archiving/(required)
  • Points of Contact, which could be offices vs. individual names, should be included so those trying to adhere to the policy know who to get in touch with questions that will come up.

N=37

Q10

slide9

N=12

Q11

Are there any agency level data management policy elements not on the list which should be? Please list each on a separate row, following the format "element/(required)" or "element/(optional)".

slide10

N=38

Q12

slide11

N=38

13. Are there any program, grant, or research project level data management policy elements not on the list which should be? Please list each on a separate row, following the format "element/(required)" or "element/(optional)".

slide12

N=36

Q14

slide13

N=36

Q14

slide14

N=35

Q15

slide15

N=32

16. What are the key impediments you see, if any, to managing scientific data as an enterprise asset at your agency? Please indicate the top two barriers by labeling them chronologically, (1) & (2).

slide16

#3 Full Life Cycle Management

N=37

What percent of your efforts/resources are you willing to allocate to documenting, maintaining, and making your data available for reuse?

Q 17

slide17

N=36

Q 18

As a producer of data or in thinking about others who produce data, in your community of practice, what would be a reasonable expectation for your organization to maintain and make available the information necessary to support reuse of data? your data available for reuse?

slide18

N=36

Q 19

slide19

N=36

Q 19

slide20

N=38

Q 20

slide21

N=38

Q21

slide22

#4 Documentation

to Implement…..

N=36

Q 22

slide23

N=35

Q 23

  • - linking of publication with data source- federated search across information systems- standardization of metadata across information systems Getting permission to access this dataNeed to derive metadata from existing metadata
  • All of the above are cited as reasons for not finding data in our data systems.
  • Find multiple versions with uncertain lineage
  • Incorrect or misleading metadataInsufficent information on QA/QC procedure detailsHaving to navigate through agency web pages that follow the organizational structure of the agency, not organized in a user-centric manner.
  • dead links in metadata...
slide24

N=36

Q 24

slide25

N=36

Q25

slide26

N=36

Q25

Are you aware of scientific data that no longer has a custodian but might need to be preserved for future use?

slide27

N=37

Q26

  • PubMed
  • Search agency awards databasesResearch.gov
  • goodsearch.com
  • Many of our users find us through related data centers or our own indexes and portals, like GCMD.
  • USGS seamless serverMaryland Departments of Natural Resources, Environment sitesvarious other federal agency sites I have found during previous searches
  • In astrophysics, the ADS service, going directly to major archives, VAO (NVO)’
  • GCMDvarious domain-specific metadata repositories
  • Reading the literature relevant to the problem
slide28

N=34

Q27

slide29

N=26

Q28

slide30

N=36

Q29

slide31

N=36

Q30

slide32

N=36

Q30

Do you typically use “raw” data directly in your analyses, or do you use data and information embedded in published and unpublished reports and/or other resources?

slide33

N=34

Q31

slide34

N=36

N=32

N=12, data stewards only

slide35

N=36

N=32

If you are a data steward, how many inquires do you get per year?

slide37

N=20

Q34

slide38

N=35

Q35

Q36

N=35

slide39

N=35

Q36

slide40

N=36

Q37

Q38

What categories do you use

with marking used

(e.g. Official Use Only - OUO)?

slide41

N=36

37. In your community of practice, do you have controls for unclassified but restricted information?

slide42

N=36

Q39

slide43

N=36

Q40

How easy is it to know about rights and restrictions on the use of data?

slide44

N=35

Q41

Taking cultural issues aside, if an Agency places formal restrictions or controls

on data you need (e.g. unclassified but restricted such as Confidential business

information), how hard or easy is it for you to implement the controls put

on by other agencies?

slide45

N=36

Q42

Are you aware of the federal initiative to coordinate and

manage various categories of unclassified but controlled (CUI) information?

slide46

N=36

Q43

slide47

N=36

Q44

slide48

N=34

Q45

slide50

N=35

Q47

slide51

N=38

In planning and managing science projects do agency or program procedures exist for change control on data during the project?

Q48

slide52

#7 Preservation

Commensurate with

Value

N=33

Q49

slide53

N=31

Q50

slide54

N=31

Q51

slide55

N=33

Q52

slide56

N=33

In your agency, who decides if and how long data will be retained?

Q52

slide57

N=34

Q53

Q54

If yes, in your opinion, are those

record schedules sufficiently granular

]and precise to address what and how

long data sets should be kept?

slide58

N=34

Does your agency apply National Archives record retention and disposition schedules to scientific data?

Q53

slide59

#8 Knowledge Management

Context

N=31

Do you proactively try to make the data generated through your research program available and usable by others

Q55

slide60

N=35

Q56

slide61

N=35

Q57

slide62

N=31

Q58

slide63

N=35

Q59

slide64

N=36

Q60