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Concur Expense Reimbursement Management System - PowerPoint PPT Presentation


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Concur Expense Reimbursement Management System. Presented by: Amy Lavin & Teri Cook. Why Concur?. Manual Paper Driven Process Error prone Travel Agencies Authorizations and Approvals Compliance. Some of the Universities that are using Concur. Online Travel Booking.

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concur expense reimbursement management system
Concur Expense Reimbursement Management System

Presented by: Amy Lavin & Teri Cook

why concur
Why Concur?
  • Manual Paper Driven Process
    • Error prone
  • Travel Agencies
  • Authorizations and Approvals
  • Compliance
online travel booking
Online Travel Booking
  • Ability to book all travel online
    • Air, Rail and Car
  • Low fare finder – based on global database
    • just like Expedia and Travelocity
  • Will convert to Expense Reports
online expense reports
Online Expense Reports
  • Ability to add expenses from anywhere
  • Electronic Receipts
  • Automatic Workflow Routing
  • Electronic history of submitted and approved reports
concur timeline
Concur Timeline

Requirements

Gathering

Testing

University Roll-Out

Training & Go-Live

4/2012

12/2012

1/2012

2/2012

3/2012

5/2012

  • Training -Pilot Group
  • 4/9-5/1
  • Single Sign-On
  • Report Development

5/1 Pilot Group Go-Live:

a) Fox Business School

b) Government Relations

c) School of Communications &Theatre

d) Dental School

e) College of Science and Technology

f) Athletics

Configuration

& Technical

Preparation

current users
Current Users
  • Institutional Advancement
  • Fox School of Business
  • College of Science & Technology
  • School of Communications & Theater
  • School of Podiatric Medicine
  • President’s Office
rates fees
Rates & Fees
  • Tickets for flights cost the same as Expedia (GDS)
  • Reduction of booking fees from $35-$50 to $11
  • Benefits include 24 hours concierge service from World Travel
travel and business expense policy
Travel And Business Expense Policy
  • Current Policy is 25 years old
  • Guideline to reimbursements
  • Working group has been assembled to review