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Ohio Semesters Summit October 14, 2009 Registrar Session. University Commitment. The conversion to semesters will not adversely affect a student’s time to graduation cost of degree if they progress at the same rate on semesters as on quarters

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Ohio semesters summit october 14 2009 registrar session

Ohio Semesters Summit

October 14, 2009

Registrar Session

University commitment
University Commitment

  • The conversion to semesters will not adversely affect a student’s

    • time to graduation

    • cost of degree

      if they progress at the same rate on semesters as on quarters

  • The conversion should be cost and workload neutral for faculty and staff

First steps june 2009
First Steps – June 2009

  • Select calendar jointly with AAUP-WSU

    • 14 wk with 1 wk for finals (plus extra wk for Fall holidays); 55 min. classes MWF; 80 min. on TR

    • Summer is 12 wks (or two 6 wk sessions)

  • Set basic curricular benchmarks

    • Credits requirements for degrees

    • Guidance for Gen Ed, Writing Across Curriculum

    • Guidance for department curriculum committees

  • Create expedited curricular approval process

  • Create planning schedules for academic years 2010-2011, 2011-2012

Registrar technology summer fall 2009
Registrar/Technology - Summer/Fall 2009

  • Submit 2011-2012 and 2012-2013 calendar options

  • Support academic advising

    • Complete redLanternu.achieve encoding (DARS interactive audit)

    • Evaluate use of u.direct to develop Individualized Student Academic Plans

    • Release Course Planning Guides for Winter registration (offerings through Summer 2012, specifying day, evening and online options)

  • Implement course approval work flow for undergraduate and graduate curriculum review

    • Clarifies information needed for submission

    • Alerts need to obtain special course fee approval by Provost

    • Creates online historical record

    • Allows campus-wide online review and comment

First year 2009 2010
First Year: 2009-2010

  • September: Advising of pre-conversion students begins

  • February: General Education, WAC, University-wide curricular components completed

  • March: Course inventory, major, minor, certificate program requirements submitted

  • May/June:

    • Curricular approvals completed

    • Entry into Banner, DARS begins

Second year 2010 2011
Second Year: 2010-2011

  • September: Conversion of student financial aid systems begins

  • December: Publication of on-line transition guides

  • January:

    • DARS, Banner encoding complete

    • Advising for transition students begins

  • June: Expanded summer offerings for pre-conversion students

Third year 2011 2012
Third Year: 2011-2012

  • November: Expanded intersession

  • January: Fall 2012 schedules submitted to registrar

  • April:

    • Individual advising plans completed for transition students

    • Fall 2012 schedule posted

  • June: Expanded summer session

  • August/Sept: SEMESTER 1 at Wright State

Curriculum opportunities
Curriculum Opportunities

  • Rethink the curriculum

    • Develop innovative programs

    • Adopt best practices in instruction and pedagogy

    • Create programs that utilize distance learning, web based courses, and other methods of flexible course delivery

  • Facilitate articulation with two-year institutions

  • Establish new collaborations with other four-year institutions

Registrar opportunities
Registrar Opportunities

  • Reduce inconsistencies

    • Lecture/lab/recitation course combinations

    • Course offerings outside established time blocks

  • Review and adjust policies and processes

    • Scheduling – distribution of classes throughout day and week

    • Registration – evaluate drop/add, withdraw deadlines, refund schedule

    • Academic and Refund Petitions Process

    • Consistent definitions across institutions – concentration, track, specialization, option, track, area

  • Increased collaboration with faculty and university departments

Semester transition organization and structure
Semester Transition Organization and Structure

Semester Transition Co-Chairs

  • Senior VP for Curriculum and Instruction

  • Faculty President and Chair, Faculty Senate

    Steering Committee

    • Committee chairs

    • Registrar

    • Student leadership (undergrad, graduate and Lake campus)

    • Staff leadership (classified and unclassified staff council)

College curriculum coordinators charge
College Curriculum Coordinators Charge

College Coordinators

  • Administration within the college

  • Communication with the Steering Committee

  • Point of communication for all semester committees

Semester transition committees continued
Semester Transition Committees (continued)

  • Academic Advising

  • Articulation and Transfer

  • Information Technology

  • Infrastructure and Administrative Policies

  • Communication

    (dropped Calendar and Budget Committees from Exploratory)

Academic program conversion
AcademicProgram Conversion

Course inventory procedure
Course Inventory Procedure

General Education Courses

Syllabus Required at Submission

Transfer Assurance Guide Courses

Syllabus Required at Submission


All Non-GE and Non-TAG Courses

Master or Sample Syllabus Encouraged at Submission


List of Topics/Course Outline Required


All Non-GE and Non-TAG Courses

If not submitted during the Expedited Procedure

Master or Sample Syllabus Required at the time of first Offering

Academic program conversion1
AcademicProgram Conversion







Inventory conversion
Inventory Conversion

Convert last digit to zero to ease transition or use new numbering

(up by one digit) to reduce numbering ‘gaps’?

Wright state degree requirements
Wright State DegreeRequirements

Minor and certificate programs
Minor and Certificate Programs

* Convert to Semesters *




Maintain program balance
MaintainProgram Balance

General Education, College Wide, and Service Courses

Credit Hours


Program Courses

Credit Hours

Curriculum conversion1

Credit Hour Base

Standard Course=3 Semester Credit Hours

Instructional Base

(Meeting Minutes per Semester)

1 Credit Hour Lecture=750

1 Credit Hour Laboratory=1500

Curriculum Conversion

Current timeblock model 10 weeks of instruction
Current Timeblock Model(10 weeks of instruction)

*160 Minutes=3 Credit Hours

Includes 10 Minute Break

10 Day Timeblocks

Semester timeblock model draft 14 weeks of instruction
Semester Timeblock Model(Draft - 14 weeks of instruction)

13 Day Timeblocks!

Predicting classroom needs

Number of time blocks

Number of sections offered

Size of sections

Policies regarding spread through day and week

Student course load

Ability to renovate or repurpose existing space to meet needs

Predicting Classroom Needs

Online resources
Online Resources

Wright State Semester Transition Team

Resource Room: