PaperFlow

1. This presentation is intended to help the Digitech seller to learn and demonstrate the Digitech PaperFlow software. The best way to learn is to open the PaperFlow software on your PC and to Alt-Tab between the application and this presentation. Good Selling!This presentation is intended to help the Digitech seller to learn and demonstrate the Digitech PaperFlow software. The best way to learn is to open the PaperFlow software on your PC and to Alt-Tab between the application and this presentation. Good Selling!

2. PaperFlow Major Features that distinguish PaperFlow Simplicity of Operation and Setup Indexing Functionality, including Match & Merge Image Cleanup tools “Out of the box” Export Capabilities to “foreign” retrieval systems Automation Manager Integrated FTP for automated PaperVision and ImageSilo updates Barcode & OCR Functionality Production & Summary Reports Digitech is famous for it’s signature “Ease of Use”. This is demonstrated in the operations and set up of PaperFlow. What can take 16 hours or more of programming time with some products requiring a Visual Basic programmer, can be done in the matter of 15-20 minutes by a trained operator. PaperFlow offers best in class features, including the ability to automate nearly every process in the scanning and indexing operation, including Match and Merge, image cleanup, Exporting and FTP’ing utilizing Automation Manager. The Digitech Open architecture is demonstrated with over 50 exports written currently to other systems, as well as the use of non-proprietary database and image elements. Management tools such as Production and Summary reports are very useful as you examine your processes and determine your actual cost savings by utilizing document management….Digitech is famous for it’s signature “Ease of Use”. This is demonstrated in the operations and set up of PaperFlow. What can take 16 hours or more of programming time with some products requiring a Visual Basic programmer, can be done in the matter of 15-20 minutes by a trained operator. PaperFlow offers best in class features, including the ability to automate nearly every process in the scanning and indexing operation, including Match and Merge, image cleanup, Exporting and FTP’ing utilizing Automation Manager. The Digitech Open architecture is demonstrated with over 50 exports written currently to other systems, as well as the use of non-proprietary database and image elements. Management tools such as Production and Summary reports are very useful as you examine your processes and determine your actual cost savings by utilizing document management….

3. PaperFlow Scanning and Data Capture

4. Before we get into the Project Setup and Configuration, let’s look at how easy it is for the user to operate and scan with PaperFlow Software. Once you log into the system using the ADMIN username and password…Before we get into the Project Setup and Configuration, let’s look at how easy it is for the user to operate and scan with PaperFlow Software. Once you log into the system using the ADMIN username and password…

5. you are presented with a list of current projects. You select the project you want to work on by double clicking and you are ready to start scanning.... you are presented with a list of current projects. You select the project you want to work on by double clicking and you are ready to start scanning....

6. There are Four hot keys in the scanning operation that are used once the system is set up: The M Key, to Mark a new document and scan The S key, to Scan a document The O key to scan One page And the A key to Rescan a page IT’S REALLY THAT EASY! Imagine being able to set any operator down and inside of 10 minutes having that operator scanning or capturing documents! You can also select and configure your scanner settings from this menu. Now let’s look at how easy it is to set up a project and configure the software…. There are Four hot keys in the scanning operation that are used once the system is set up: The M Key, to Mark a new document and scan The S key, to Scan a document The O key to scan One page And the A key to Rescan a page IT’S REALLY THAT EASY! Imagine being able to set any operator down and inside of 10 minutes having that operator scanning or capturing documents! You can also select and configure your scanner settings from this menu. Now let’s look at how easy it is to set up a project and configure the software….

7. In addition to using a scanner, you can import images from anywhere on your network, either manually or in an automated process using PaperFlow…In addition to using a scanner, you can import images from anywhere on your network, either manually or in an automated process using PaperFlow…

8. PaperFlow gives you even more import options to allow you to import Index data and to look to existing systems with a live connection to import images and data… All of these processes can be automated…PaperFlow gives you even more import options to allow you to import Index data and to look to existing systems with a live connection to import images and data… All of these processes can be automated…

9. PaperFlow Project Setup and Configuration It’s as easy as that! Now let’s look at how easy it is to set up a project and configure the software….It’s as easy as that! Now let’s look at how easy it is to set up a project and configure the software….

10. Starting at the opening screen, you merely click on Administration on the menu at the top and select Central Dept/Project setup. This allows you to see the Dept/Clients and the Projects associated with each Dept/Client. Departments and clients are unlimited and each can have an unlimited number of Projects associated. For Instance Human Resources can have projects such as “Resumes”, “Applications”, “Benefits” and “Payroll”. Once you have set up one project, you can save a lot of time setting up a similar project by using the Clone feature. Let’s take a look at how easy it is to configure a Project by editing an existing one. Let’s click on the ‘Edit’ button…Starting at the opening screen, you merely click on Administration on the menu at the top and select Central Dept/Project setup. This allows you to see the Dept/Clients and the Projects associated with each Dept/Client. Departments and clients are unlimited and each can have an unlimited number of Projects associated. For Instance Human Resources can have projects such as “Resumes”, “Applications”, “Benefits” and “Payroll”. Once you have set up one project, you can save a lot of time setting up a similar project by using the Clone feature. Let’s take a look at how easy it is to configure a Project by editing an existing one. Let’s click on the ‘Edit’ button…

11. Project settings are done through a simple to use GUI interface that allows for fast uptime for your project setup and NO programming. PaperFlow is media-independent, allowing you the flexibility you need in the marketplace to configure the system in a manner that is best suited for the client. By clicking ‘Add’ or ‘Edit’ we can easily manage the creation of index fields. PaperFlow supports up to 25 index fields, so you can rest assured that we can cover all your indexing requirements!Project settings are done through a simple to use GUI interface that allows for fast uptime for your project setup and NO programming. PaperFlow is media-independent, allowing you the flexibility you need in the marketplace to configure the system in a manner that is best suited for the client. By clicking ‘Add’ or ‘Edit’ we can easily manage the creation of index fields. PaperFlow supports up to 25 index fields, so you can rest assured that we can cover all your indexing requirements!

12. With a large variety of index field types to choose from, you have the flexibility to meet all your indexing criteria. On top of that, all of the index field parameters are completely independent of each other, which allows for a wide variety of options for each of those index fields you create! Features like…With a large variety of index field types to choose from, you have the flexibility to meet all your indexing criteria. On top of that, all of the index field parameters are completely independent of each other, which allows for a wide variety of options for each of those index fields you create! Features like…

13. Each index field allows for definition of zoom regions to better allow your users to read documents while indexing, defining barcode/OCR regions for automated indexing, and fantastic time saving features like Auto-Carry, Auto Fill, Incrementing, Field limiting, Pre-Defined Index Values and more! All of these features which save you those valuable labor hours and help improve overall operational efficiency come standard right out of the box! Each index field allows for definition of zoom regions to better allow your users to read documents while indexing, defining barcode/OCR regions for automated indexing, and fantastic time saving features like Auto-Carry, Auto Fill, Incrementing, Field limiting, Pre-Defined Index Values and more! All of these features which save you those valuable labor hours and help improve overall operational efficiency come standard right out of the box!

14. In addition to the time saving indexing features, PaperFlow allows you to define specific scan settings such as defining barcode separator sheets, page rotation, removal of blank pages, setting a fixed number of pages per documents, and that’s just the beginning! If you also factor in all the image enhancement processing, clean-up, and character recognition right out of the box, you won’t find a product with a better price performance and feature functionality set anywhere!In addition to the time saving indexing features, PaperFlow allows you to define specific scan settings such as defining barcode separator sheets, page rotation, removal of blank pages, setting a fixed number of pages per documents, and that’s just the beginning! If you also factor in all the image enhancement processing, clean-up, and character recognition right out of the box, you won’t find a product with a better price performance and feature functionality set anywhere!

15. PaperFlow Index Manager and Match and Merge Let's now take a look at the 'Index Manager' and 'Match and Merge'Let's now take a look at the 'Index Manager' and 'Match and Merge'

16. Indexing your documents is a snap with a simple to use interface that is customizable depending on your personal desires. Turn on your index manager by simply clicking the ‘Show/Hide Index Manager’ button and you are ready to begin! Indexing your documents is a snap with a simple to use interface that is customizable depending on your personal desires. Turn on your index manager by simply clicking the ‘Show/Hide Index Manager’ button and you are ready to begin!

17. All of your pre-defined index settings are readily accessible and intuitive, allowing you to save on those precious labor hours. All of your pre-defined index settings are readily accessible and intuitive, allowing you to save on those precious labor hours.

18. Want to eliminate virtually all of your manual indexing? Paperflow comes with a powerful tool called ‘Match and Merge’. Utilize all of your existing data to populate those index fields by matching a unique value you’ve entered into Paperflow such as a patient ID with the existing data you’ve got in a data file or an existing SQL server database and you’ve just eliminated a very large percentage of those labor hours. Want to eliminate virtually all of your manual indexing? Paperflow comes with a powerful tool called ‘Match and Merge’. Utilize all of your existing data to populate those index fields by matching a unique value you’ve entered into Paperflow such as a patient ID with the existing data you’ve got in a data file or an existing SQL server database and you’ve just eliminated a very large percentage of those labor hours.

19. The PaperFlow ‘Match and Merge’ is very flexible and allows you to map that incoming data file to your existing indexing structure ensuring the highest quality and accuracy! Looking for a maintenance tool for your data files? One that allows for loading new data, updating current data, and creating new data files that allow you to create an exception report for those documents that didn’t find a match? We’ve got you covered there also!The PaperFlow ‘Match and Merge’ is very flexible and allows you to map that incoming data file to your existing indexing structure ensuring the highest quality and accuracy! Looking for a maintenance tool for your data files? One that allows for loading new data, updating current data, and creating new data files that allow you to create an exception report for those documents that didn’t find a match? We’ve got you covered there also!

20. On top of all the robust capabilities of ‘Match and Merge’, Paperflow gives you the option to run this process on the fly via a simple and easy to use F5 shortcut key, or in a batch mode. The ease of use you want and the flexibility you need!On top of all the robust capabilities of ‘Match and Merge’, Paperflow gives you the option to run this process on the fly via a simple and easy to use F5 shortcut key, or in a batch mode. The ease of use you want and the flexibility you need!

21. Need a document for some important information you need to relate on to a client that you’ve scanned into PaperFlow, but don’t yet have loaded to your PaperVision retrieval system? NO problem, you can search for those specified documents that you’ve scanned and readily find them to get them out to your valuable client in no time at all through our ‘Find Document’ feature.Need a document for some important information you need to relate on to a client that you’ve scanned into PaperFlow, but don’t yet have loaded to your PaperVision retrieval system? NO problem, you can search for those specified documents that you’ve scanned and readily find them to get them out to your valuable client in no time at all through our ‘Find Document’ feature.

22. PaperFlow Image Processing and Automation Let's move on and take a look at the PaperFlow Image Processing and Automation features!Let's move on and take a look at the PaperFlow Image Processing and Automation features!

23. We understand that you may not always have the cleanest documents. That’s why PaperFlow also comes with an extensive image processing feature set. With the ability to do Image Cropping, Image Scaling, Image Polarity Inversion, Image Smoothing, Black Border Removal, Punch Hole Filtering, and Halftone Filter just to get things started! What about….We understand that you may not always have the cleanest documents. That’s why PaperFlow also comes with an extensive image processing feature set. With the ability to do Image Cropping, Image Scaling, Image Polarity Inversion, Image Smoothing, Black Border Removal, Punch Hole Filtering, and Halftone Filter just to get things started! What about….

24. ….Deskew, Noise Removal, and the ability to define the order in which all of these processes occur? Paperflow delivers the Image process feature/functionality set you need and as you can see, you don’t need a programmer to set up for that perfect job!….Deskew, Noise Removal, and the ability to define the order in which all of these processes occur? Paperflow delivers the Image process feature/functionality set you need and as you can see, you don’t need a programmer to set up for that perfect job!

25. We Understand that there are a finite number of hours in the day and productivity is always at the utmost concern! With PaperFlow you can extend your productivity far into the night and early morning hours…with NOBODY even around! Features like copying data groups, performing post processing (image enhancements, match and merge, etc.), exporting data groups, and FTP’ing information can be done through an easy to use scheduler! Have PaperFlow run any and all of these tasks through a specified start time, or in a perpetual mode when the system is idle for a set amount of time. Getting your projects done without even being there, now THAT is productivity!We Understand that there are a finite number of hours in the day and productivity is always at the utmost concern! With PaperFlow you can extend your productivity far into the night and early morning hours…with NOBODY even around! Features like copying data groups, performing post processing (image enhancements, match and merge, etc.), exporting data groups, and FTP’ing information can be done through an easy to use scheduler! Have PaperFlow run any and all of these tasks through a specified start time, or in a perpetual mode when the system is idle for a set amount of time. Getting your projects done without even being there, now THAT is productivity!

26. On top of all the amazing Image Processing and Automation, Paperflow gives you detailed project analysis and user statistics through production reports and…On top of all the amazing Image Processing and Automation, Paperflow gives you detailed project analysis and user statistics through production reports and…

27. … summary reports!… summary reports!

28. PaperFlow Exports and FTP With all of that in mind, there is still more!With all of that in mind, there is still more!

29. In the past, proprietary systems were the way of the world. We understand the extreme importance of ‘Architectural Flexibility’ and what it can mean to any organization. That’s why PaperFlow comes with a large set of exports right out of the box. Needs change and understanding that PaperFlow gives your organization over 40 exports to other existing document management systems, you can sleep better at night. We don’t believe you’ll ever want to leave us, but if you do, we’re so confident that we give you the method and open architecture to do so! Now that is flexibility!In the past, proprietary systems were the way of the world. We understand the extreme importance of ‘Architectural Flexibility’ and what it can mean to any organization. That’s why PaperFlow comes with a large set of exports right out of the box. Needs change and understanding that PaperFlow gives your organization over 40 exports to other existing document management systems, you can sleep better at night. We don’t believe you’ll ever want to leave us, but if you do, we’re so confident that we give you the method and open architecture to do so! Now that is flexibility!

30. Are you considering the thin client version of Papervision? Do you want to FTP directly to your server? Paperflow gives you that ability through an integrated FTP client! And this process can be set up to occur automatically, with no operator intervention required.Are you considering the thin client version of Papervision? Do you want to FTP directly to your server? Paperflow gives you that ability through an integrated FTP client! And this process can be set up to occur automatically, with no operator intervention required.

31. PaperFlow Security We realize that security is important to you, so let’s look at the security of PaperFlow.We realize that security is important to you, so let’s look at the security of PaperFlow.

32. Along with all of the extensive feature/functionality, architectural flexibility, ease of use, and price performance that PaperFlow delivers, you can also count on rock solid security! With the ability to have project, group, and user security rights, you can feel safe that your users will only have access to the projects and features that you have defined for them!Along with all of the extensive feature/functionality, architectural flexibility, ease of use, and price performance that PaperFlow delivers, you can also count on rock solid security! With the ability to have project, group, and user security rights, you can feel safe that your users will only have access to the projects and features that you have defined for them!

33. The Decision is simple! Combine Ease of Use Price/Performance Feature Functionality Architectural Flexibility Mix in the fact that it’s all an ‘Out Of The Box’ solution and the decision is simple! If you combine how easy the software is to use, the incredible Price/Performance, the feature functionality, and architectural flexibility right out of the box, the decision is simple. PaperFlow is the capture solution you’ve been looking for! Remember, it shouldn’t cost so much and it shouldn't be so hard to set up or to use. That’s why you need PaperFlow!If you combine how easy the software is to use, the incredible Price/Performance, the feature functionality, and architectural flexibility right out of the box, the decision is simple. PaperFlow is the capture solution you’ve been looking for! Remember, it shouldn’t cost so much and it shouldn't be so hard to set up or to use. That’s why you need PaperFlow!