etd s at the university of saskatchewan or n.
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ETD’s at the University of Saskatchewan or…. David Fox & Darryl Friesen University of Saskatchewan October 4, 2003. Dude, Where’s my Thesis?!. David Fox & Darryl Friesen University of Saskatchewan October 4, 2003. The UofS ETD Process.

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etd s at the university of saskatchewan or

ETD’s at the University of Saskatchewanor…

David Fox & Darryl Friesen

University of Saskatchewan

October 4, 2003

dude where s my thesis

Dude, Where’s my Thesis?!

David Fox & Darryl Friesen

University of Saskatchewan

October 4, 2003

the uofs etd process
The UofS ETD Process
  • Illustrates some important current trends in info dissemination/retrieval:
    • Open source software
    • Automatic metadata generation
    • OAI harvesting
    • Automatic library catalogue updates
  • Intent is to be maintenance free
    • minimal staff intervention
short history of etd s at uofs
Short History of ETD’s at UofS
  • meeting with Grad Studies, Jan 2002
  • Support from Dean of Grad Studies, Library Director
  • D. Dombrosky, D. Fox, D. Salt attended ETD 2002 Symposium at BYU

ETD 2002 Symposium

Provo, Utah

May 30 - June 2, 2002


ETD 2002 Symposium

Provo, Utah

May 30 - June 2, 2002

ndltd networked digital library of theses and dissertations
NDLTD - Networked Digital Library of Theses and Dissertations
  • “a loose federation of member institutions and organizations that publish ETDs”. (Suleman & Fox)
  • Founded in 1996; 185 member universities and supporting organizations worldwide
  • NDLTD provides support to universities, libraries, faculties and graduate students to encourage authoring, indexing, archiving, retrieving and disseminating ETDs
    • software tool for publishing and disseminating ETDs
    • ETD-ms metadata standard for theses and dissertations
    • NDLTD union archive
    • annual EDT symposia
the etd international symposia
The ETD International Symposia
  • ETD 2002 – Provo, Utah
  • ETD 2003 - Berlin
  • ETD 2004 – 7th International Symposium on ETDs
    • Lexington, KY – June 3-5, 2004
short history of etd s continued
Short History of ETD’s, continued
  • Internal report to UofS Library staff, June 2002
  • A lot has happened on the past year!
  • ETD Implementation Task Force:
    • D. Fox, D. Friesen, D. Salt, VT Lam, D. Dombrosky
  • Implementation/customization of ETD-db software from Virginia Tech
  • Pilot project with 49 ETD’s to date
uofs etd program tentative plan
UofS ETD Program: tentative plan
  • Fall 2002 – pilot project with 20-50 volunteer grad students
  • Fall 2003 – ETD’s optional for all grad students
  • Fall 2004 – ETD’s compulsory for all grad students
  • Development of UofS ETD Site
etd db software
ETD-db software
  • Open source software developed at Virginia Tech as a joint project between their Grad School, Digital Library and the Networked Digital Library of Theses and Dissertations (NDLTD)
  • Implementation of ETD-ms specification developed by NDLTD (and others)
etd db what it is
ETD-db: what it is
  • Web-based system for data entry and theses management
  • Written in Perl
  • Uses MySQL database as the backend datastore
  • Uses a series of templates to allow customization
  • Can be installed, configured and customized in a matter of days
etd db what it does
ETD-db: what it does
  • Captures source info from grad student
  • Manages the ETD development process
    • Communicates by email with grad student, thesis supervisors, Grad Studies
    • ETD isn’t published until reviewed and approved by Grad Studies
  • Installs an OAI server
  • Makes records available for harvesting in a variety of metadata formats, incl. DC, ETD-ms, MARC
  • Separate local file of MARC communications records
etd db how it works

Grad Student

Committee /






data entry / maintenance

Additional OAI


external repositories

browse / search

ETD-db: how it works

SQL Database (MySQL)

OAI Server

Web Server


DC, ETD-ms,




etd creation and approval
ETD creation and approval
  • ETD creation process
    • Login to Library ETD site
    • Complete “Add New Main Record” form, add supervisor info, upload files
  • ETD approval process
    • Login to ETD administration site
    • Review and manage submitted, approved, withheld ETD’s
etd output
ETD output
  • ETD’s in the Catalogue
    • Run the marc.php script to display the MARC source
    • Do local call number search for “Electronic Thesis” to display ETD’s in Web OPAC
  • ETD’s on the Web
    • Google Search
    • OAI Repository Explorer
    • NDLTD OAI ETD Union Catalog
  • Dude, where’s my thesis? everywhere!
    • In the Catalogue, in the general Web search engines, in the OCLC XTCat NDLTD thesis union list, and elsewhere
  • DC is sufficient to describe theses and many other types of publications. MARC is overkill for ETD’s
  • The ETD-db model for creation and dissemination of metadata has relevance for other types of local information: e.g. archival, special collections materials
some useful urls
Some Useful URLs


ETD-db software -

ETD Digital Library -

ETD 2004 -

Suleman, H., and Fox, E.,

Towards Universal Accessibility of ETDs: Building the NDLTD Union Archive, 2002

Leveraging OAI harvesting to disseminate theses, 2003