Welcome back from summer break!

1. Welcome back from summer break! IMPORTANT: Make sure you print out a copy of an Inservice Form and sign it so you can receive you MIP points for this session. Once this has been signed by all participants at your site, send it to Bill Zwicker, Instructional Technology Department at the administrative center August 2006 Teacher Contact Inservice

2. Agenda • Introductions • Review of Basics • How to get help • Your role • Checking Submitted Status • Printing Interim Reports (elementary) • Printing Interim Reports (secondary) • Exporting grades for Report Cards • What parents see • Reminder of features you may want to be aware of • Questions/Answers • We will cover this information rather quickly today but I will stay after this session to answer any questions or help as needed. I am also available to assist you either on the telephone or coming to your school for one-on-one assistance. All you have to do is ask. August 2006 Teacher Contact Inservice

3. Introductions • Please share: • Your name • Your School • Position at your school • Years in this position August 2006 Teacher Contact Inservice

4. Basics-CCPS Help gradebook.collier.k12.fl.us Click here if you need help. Emphasize this to all of your teachers. August 2006 Teacher Contact Inservice

5. Basics-CCPS Help2 Scroll down to see Office Staff’ and eSembler School Administrators help. Scroll down to see Office Staff’ and eSembler School Administrators help. Then, click here to see the documentation. Then, click here to see the documentation. Then, click here to see documentation for interims and report cards. As data entry staff, the Office Staff and eSembler School Administrators sections will be most helpful to you. August 2006 Teacher Contact Inservice

6. Basics-eSembler Help Click here to get help with the program documentation from eSembler. It is well indexed, has a search feature, and very easy to use. The bad news is that there is little or no documentation for admin users here. Teachers have complained in the surveys that there is no written documentation. This manual is over 200 pages long. I don’t recommend that anyone prints it. August 2006 Teacher Contact Inservice

7. Data Entry Role August 2006 Teacher Contact Inservice

8. Interim Reports and Report CardsChecking Submission StatusIMPORTANT: This step must be done before doing Interims or Exporting grades for report cards. Click the Reports Icon Then click GRADES August 2006 Teacher Contact Inservice

9. Interim Reports and Report CardsChecking Submission Status (continued) Click GRADES (SUBMISSION STATUS) August 2006 Teacher Contact Inservice

10. Interim Reports and Report CardsChecking Submission Status (continued) Click the proper marking period August 2006 Teacher Contact Inservice

11. Interim Reports and Report CardsChecking Submission Status (continued) Check to see which teacher’s have not yet submitted their grades. Don’t forget you can sort by Status by clicking on the heading. By doing this, all of the Submitted will be grouped together and all of the Open will be grouped together. August 2006 Teacher Contact Inservice

12. Printing Interim Reports (ELEMENTARY only) The Elementary Interim Reports will be printed the same as you have done before since they are done by the program written by Domingo Correa. Click here August 2006 Teacher Contact Inservice

13. Printing Interim Reports (ELEMENTARY only) Click below to see the documentation for printing elementary interims: http://www.collier.k12.fl.us/technology/instructional/Pages/eSembler/Documents_eSembler/Printing%20Interims-Elementary%20School%20V6.0.doc August 2006 Teacher Contact Inservice

14. Printing Interim Reports (SECONDARY only) Click REPORTS Then click GRADES August 2006 Teacher Contact Inservice

15. Printing Interim Reports (SECONDARY only) click GRADES (Report Card) August 2006 Teacher Contact Inservice

16. Printing Interim Reports (SECONDARY only) Choose the proper grading period August 2006 Teacher Contact Inservice

17. Printing Interim Reports (SECONDARY only) Click MEMO to add information to the interim such as “Open House Wednesday” Click PREFERENCES to group the interims by period Click MEMO to add information to the interim such as “Open House Wednesday” Click PREFERENCES to group the interims by period 1. Click MEMO to add information to the interim such as “Open House Wednesday” 2. Click PREFERENCES to group the interims by period 3. Click PRINT VIEW to format the report for printing and then click the FILE menu to print the interim report. August 2006 Teacher Contact Inservice

18. Exporting Grades to TERMS for Report Cards(both elementary and secondary) Changing the Submission Status (Don’t forget to check the submission status before doing this step as described on a preceding slide) Click GRADES Then click CHANGE STATUS August 2006 Teacher Contact Inservice

19. Exporting Grades to TERMS for Report Cards(both elementary and secondary) Changing the Submission Status (Do this after checking the submission status) Select the proper grading period August 2006 Teacher Contact Inservice

20. Exporting Grades to TERMS for Report Cards(both elementary and secondary) • Place a check here to Select all submitted classes. • Scroll to the bottom of this screen and click SAVE August 2006 Teacher Contact Inservice

21. Exporting Grades to TERMS for Report Cards(both elementary and secondary) Click GRADES Then, click EXPORT (SCHOOL) August 2006 Teacher Contact Inservice

22. Exporting Grades to TERMS for Report Cards(both elementary and secondary) Select the proper grading period. August 2006 Teacher Contact Inservice

23. Exporting Grades to TERMS for Report Cards(both elementary and secondary) • Select ‘EXPORT ALL INFORMATION’ Click SAVE “Locked” indicates that the grades have been submitted and locked. “Yes(1)” indicates that the grades have been successfully exported once. August 2006 Teacher Contact Inservice

24. Reminder of features that you may want to know(in no particular order) August 2006 Teacher Contact Inservice

25. Reminder of features that you may want to know • Print View preference labeled "District Logo". When this option is selected, the district logo will be displayed in the footer area of the report. • There is a report that displays audit trail information for all grade changes. Upon selecting an assignment, information displayed includes the student name, all scores entered, the date and time each score was entered, as well as which user entered the score. This audit information is never removed, even when assignments are deleted. If a teacher inadvertently deletes an entire assignment and loses all grades, they can be viewed and printed and then re-entered into the gradebook. This is a great answer for teachers that ask if their grades are backed up!!!! August 2006 Teacher Contact Inservice

26. Reminder of features that you may want to know • A report titled Schedules (School) that allows teachers to view schedules for any student at your school. They won’t need to ask you! August 2006 Teacher Contact Inservice

27. Reminders of features that you should be aware of in case someone asks – (Modify for training) • Ways to see more information on your screen: • <F11> does full screen. Some teachers like this hint the best of all. • 1024 x 768 Resolution is much better than 800x600 • When schedules change, don’t forget we now have figured out a way to copy grades from teacher to teacher. (see documentation for details) • Teachers can also send the grades by e-mail to another teacher (or to a parent if they know the parent’s e-mail address). • When a student withdraws, don’t forget to go to PREFERENCES and make sure VIEW INACTIVE is selected to see their grades August 2006 Teacher Contact Inservice

28. Questions/Answers August 2006 Teacher Contact Inservice