Managing projects
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Managing Projects. Contemplative Questions. What does project management entail? Do I want to be a project manager? What is the nature of the work? What skills are required? What are the stages of a project? What is the output or outcome of each stage? What tools and techniques can help?.

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Contemplative Questions

  • What does project management entail?

  • Do I want to be a project manager? What is the nature of the work? What skills are required?

  • What are the stages of a project?

  • What is the output or outcome of each stage?

  • What tools and techniques can help?

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Managing the Information Systems Project

  • Project management is all about managing trade-offs between 4 measures. One is development cost. What are the others?

    • What implications are there with this revelation?

  • From the Hoffer book—

    • “Focus of project management is to ensure that information system projects meet customer expectations

      • Delivered in a timely manner

      • Meet time constraints and requirements”

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Stages of a Project

  • A project is ‘a planned undertaking of related activities to reach an objective.’

  • Below are 4 general stages of any project:

    • Project initiation

    • Planning

    • Execution

    • Closing down

  • Note how these stages fit into the overall SDLC. Are they the same?

  • What is the output or outcome of each stage?

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Alternate Stages of a Project

  • 1. Enthusiasm

  • 2. Disillusionment

  • 3. Panic

  • 4. Search for the Guilty

  • 5. Punishment of the Innocent

  • 6. Praise and glory for the


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Project Manager Activities

  • Can be everything… never boring…

    • Management

    • Leadership

    • Technical

    • Problem solving

    • Conflict management

    • Customer relations

    • Team management

    • Risk and change management

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Initiating the Project

  • Establish project initiation team

    • e.g. job analyses

  • Establish relationship with customer

  • Establish project initiation plan

    • e.g. a project charter

  • Establish management procedures

  • Establish project management environment and workbook

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Planning the Project

  • Describe project scope, alternatives and feasibility

    • Scope and Feasibility

      • Understand the project

      • What problem is addressed

      • What results are to be achieved

      • Measures of success

      • Completion criteria

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Planning the Project

  • Divide the project into manageable tasks

    • Work breakdown structure

    • Gantt chart

  • Estimate resources and create a resource plan

  • Develop a preliminary schedule

    • Utilize Gantt and PERT charts

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    Planning the Project

    • Develop a communication plan

      • Outline communication processes among customers, team members and management

    • Determine project standards and procedures

      • Specify how deliverables are tested and produced

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    Planning the Project

    • Identify and assess risk

      • Identify sources of risk

      • Estimate consequences of risk

    • Create a preliminary budget

    • Develop a statement of work

      • Describe what the project will deliver and duration

    • Set a Baseline Project Plan

      • Estimate of project’s tasks and resources

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    Executing the Project

    • Execute Baseline Project Plan

      • Acquire and assign resources

      • Train new team members

      • Keep project on schedule

    • Monitor project progress

      • Adjust resources, budget and/or activities

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    Executing the Project

    • Manage changes to Baseline Project Plan

      • Slipped completion dates

      • Changes in personnel

      • New activities

      • Bungled activities

    • Maintain project workbook

    • Communicate project status

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    Closing Down the Project

    • Termination

      • Types of termination

        • Natural

          • Requirements have been met

        • Unnatural

          • Project stopped

      • Documentation

      • Personnel Appraisal

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    Closing Down the Project

    • Conduct post-project reviews

      • Determine strengths and weaknesses of:

        • Project deliverables

        • Project management process

        • Development process

    • Close customer contract