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ESY Case Management

ESY Case Management. Staff Access to TIENET. ESY teachers should have access to all of the students attending the ESY site. If you do not have access to your ESY site in Tienet, contact Jason Karolkowski via email at (jkarolkowski@bcps.org). Accessing TIENET.

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ESY Case Management

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  1. ESY Case Management

  2. Staff Access to TIENET • ESY teachers should have access to all of the students attending the ESY site. • If you do not have access to your ESY site in Tienet, contact Jason Karolkowski via email at (jkarolkowski@bcps.org)

  3. Accessing TIENET TIENET SYSTEM NAME CHANGE TO STUDENT PLANNING SYSTEM (SPS)In accordance with the Weekly Bulletin Item Number 1238, effective July 3, 2017, the name TIENET will be changed to Student Planning System (SPS).  The system will remain the same, only the name will change.  The SPS will only be accessible through BCPS One as of June 14, 2017.  Staff who currently have access to TIENET will continue to have access to SPS. TIENET VPN ACCESSEffective Wednesday, June 14, 2017, a Virtual Private Network (VPN) connection is required to access TIENET, the Web-based Individual Education Program system. The secure VPN connection allows users to have access to TIENET from remote locations such as home or other non-BCPS locations.Pulse Secure VPN setup instructions for HP Revolves and Juniper VPN instructions for other devices and operating systems are attached.

  4. Accessing Student Information Students attending summer programs will be accessed using the panel located on your home page labeled ‘REPORTS.’ One link is for ESY students in self-contained classes. The other link is for all IEP/504 students in centralized classes.

  5. Accessing Student Information Select the summer school location then change ACCESS VIA to summer school.

  6. Accessing Student Information View the student roster and access student records using the FILE CABINET ICON and then the DOCUMENTS TAB.

  7. Case Management Expectations for ESY • Teachers must complete the following during ESY: • IEP Acknowledgement Forms • Third Party Billing • Quarterly Progress Reports for ESY

  8. Wiki Case Management Contains: • Directions for Third Party Billing for ESY. • Forms for receiving and returning CALS/FALS materials for individual students for ESY.

  9. IEP Acknowledgement Form • Use Tienet to create and print an Acknowledgement Form for each student. • Review the IEP with each person providing services and supports to the student and have them sign the Acknowledgement Form.

  10. Third Party Billing • Generate and send home Third Party Billing registration/parent permission forms using Tienet. (After the student shows up at the site for at least one day). • Submit TPB Encounter forms for July.

  11. Quarterly Progress Reports • Must be completed in Tienet. • ESY progress should be entered into the space for Progress Report #5. • There are no drop down menus for progress codes for ESY. • Comments should be typed into the “Description of Progress” box.

  12. Quarterly Progress Reports • Progress should only be documented for IEP goals that were checked “yes” for ESY. • If a student does not attend any days of ESY, then the Quarterly Progress Report should document this fact. • Two copies should be printed at the conclusion of ESY. • One should be sent home with the student on the last day of ESY. • The second copy should be sent to the school at which the student will be attending in the Fall.

  13. End of ESY Procedures • Any student specific materials are returned to the 2017-2018 site of service. • Classrooms should be returned to original condition.

  14. End of ESY Procedures Documents that need to be sent to the school the student will be attending in the fall: • Paper copy of the Quarterly Progress Report • Signed Acknowledgement Form • Third Party Billing Permission Form

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