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Health and Safety Self Assurance Toolkit. Directly at: oxford.financesat.co.uk/security/login Or via: www.admin.ox.ac.uk/safety/selfassurance. Today’s Aims. Background to the Toolkit How to complete the toolkit Points to consider. Background. Background.

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health and safety self assurance toolkit

Health and Safety Self Assurance Toolkit

  • Directly at: oxford.financesat.co.uk/security/login
  • Or via: www.admin.ox.ac.uk/safety/selfassurance
today s aims
Today’s Aims
  • Background to the Toolkit
  • How to complete the toolkit
  • Points to consider
background1
Background
  • Replacement of Self Assessment form
  • Based upon Finance Self Assurance Toolkit
  • Web-based program
  • Aligns directly to HASMAP standard
purpose
Purpose
  • To help identify effective systems of control
  • To help identify areas for improvement
  • To monitor performance across the University, but NOT as a ranking exercise.
self assurance toolkit
Self Assurance Toolkit

Ten questions:

1. How does your department decide what actions to take to comply with health and safety legislation?

2. How does your department conduct risk assessments and ensure that precautions/controls are adequate?

3. How does your department establish and maintain management control?

4. How does your department consult with its members and encourage participation in developing safety procedures?

5. How does your department identify training needs and ensure everyone is informed and suitably trained in procedures?

6. How does your department ensure incidents are reported, managed and investigated?

7. How does your department conduct inspections and ensure corrective and preventative measures are implemented?

8. How does your department ensure those with authority are committed to controlling risk and preventing harm to people?

9. How does your department ensure health & safety is seen as an integral part of the department's overall objectives?

10. How does your department manage health and safety in respect to the following ‘key topics’ (waste liquid nitrogen)?

self assurance toolkit1
Self Assurance Toolkit

Ten questions:

1. How does your department decide what actions to take to comply with health and safety legislation?

(Planning to improve performance)

2. How does your department conduct risk assessments and ensure that precautions/controls are adequate?

(Risk Control)

3. How does your department establish and maintain management control?

(Control)

4. How does your department consult with its members and encourage participation in developing safety procedures?

(Co-operation)

5. How does your department identify training needs and ensure everyone is informed and suitably trained in procedures?

(Communication/Competence)

6. How does your department ensure incidents are reported, managed and investigated?

(Accidents and Incidents)

7. How does your department conduct inspections and ensure corrective and preventative measures are implemented?

(Surveying/Corrective measures)

8. How does your department ensure those with authority are committed to controlling risk and preventing harm to people?

(Leadership/Review)

9. How does your department ensure health & safety is seen as an integral part of the department's overall objectives?

(Integration)

10. How does your department manage health and safety in respect to the following ‘key topics’ (waste. liquid nitrogen)?

(Key Topics)

how to complete the toolkit1
How to complete the toolkit

http://oxford.financesat.co.uk/security/login

Username

Password

how to complete the toolkit4
How to complete the toolkit

Performance Levels

how to complete the toolkit5
How to complete the toolkit

For each answer click on the ‘Performance Level’ that best represents your department

how to complete the toolkit6
How to complete the toolkit

For each answer click on the ‘Performance Level’ that best represents your department

how to complete the toolkit7
How to complete the toolkit

Add ‘Evidence’

how to complete the toolkit8
How to complete the toolkit

‘Evidence’

can be a

written summary

Or

attachment

how to complete the toolkit9
How to complete the toolkit

Click on ‘Level’

and add ‘Evidence’ for all remaining answers

how to complete the toolkit10
How to complete the toolkit

When all lights turn ‘Green’ can submit

supporting information2
Supporting Information

Click on ‘More Info’

supporting information3
Supporting Information

Click on ‘More Info’

More Information:

University policy statement S2/11 – Health and Safety Management Responsibilities outlines the University’s arrangements for managing health and safety, describing the duties for specific levels of personnel, most notably the Head of Department and individual supervisors. These responsibilities are further defined within relevant policies, detailing the exact duties that individuals are expected to perform. Furthermore, a department’s statement of safety organisation and local standards should further detail who is responsible for specific actions. By clearly describing the processes that individuals are expected to undertake, it avoids ambiguity, encourages participation and helps monitor performance.

Example:

A department expanded upon the basic format of the University statement of safety organisation proforma, to specifically name and differentiate between those who had Executive Responsibility or Advisory Duties for health and safety. They also identified and named individuals who held ‘Executive Responsibility’ for their shared communal areas, such as their radiation room, tissue culture laboratories and liquid nitrogen facility. Arrangements with an adjoining department were also outlined so it was clear who was responsible for portable appliance testing, waste management and first aid. Finally, the statement alluded to other specific documents which outlined the ‘specific arrangements’ for working with their significant hazards (e.g. ionising radiation, pathogens, carcinogens).

supporting information4
Supporting Information

Click on ‘More Info’

Suggested Evidence:

How are specific health and safety responsibilities decided upon?

Who are the key individuals involved in the health and safety management?

Are these individuals accountable for the implementation of relevant controls?

supporting information5
Supporting Information

Click on ‘Useful Links’

supporting information6
Supporting Information

Click on ‘Useful Links’

approval process1
Approval Process

DSO

completes toolkit

approval process2
Approval Process

DSO

completes toolkit

Head of Department reviews

approval process3
Approval Process

DSO

completes toolkit

Back to DSO if changes required

Head of Department reviews

approval process4
Approval Process

DSO

completes toolkit

Back to DSO if changes required

Head of Department reviews

Submitted to Safety Office

approval process5
Approval Process

DSO

completes toolkit

Back to DSO if changes required

Head of Department reviews

Area Safety Officer has access to their departments

Submitted to Safety Office

points to consider1
Points to Consider

1. How does your department decide what actions to take to comply with health and safety legislation?

Points to Consider

  • Review of University policies/Non-University guidance
  • Defining what needs to be done, by whom and when
  • Setting priorities

Evidence

  • Handbooks, Safety Manuals, Standard Operating Procedures
  • Risk Register, Departmental H&S Risk Assessments
points to consider2
Points to Consider

2. How does your department conduct risk assessments and ensure that precautions/controls are adequate?

Points to Consider

  • General vs. Topic Specific risk assessments
  • Review/Signing off assessments
  • Implementation of control measures

Evidence

  • Fire Risk Assessment
  • Samples of key topic specific assessments
  • Inspection findings
points to consider3
Points to Consider

3. How does your department establish and maintain management control?

Points to Consider

  • Executive Responsibility vs. Advisory Roles
  • Supervision, including lone or remote working
  • Control of contractors
  • Liaison with other departments

Evidence

  • Statement of Health & Safety Organisation
points to consider4
Points to Consider

4. How does your department consult with its members and encourage participation in developing safety procedures?

Points to Consider

  • Safety Committee representation
  • Involvement of staff and students

Evidence

  • Safety Committee Minutes, Agenda, Terms of Reference
points to consider5
Points to Consider

5. How does your department identify training needs and ensure everyone is informed and suitably trained in procedures?

Points to Consider

  • Written instructions, signs, emails & notices
  • Induction training
  • Training applicable to individual needs
  • Competent advice

Evidence

  • Training Records
points to consider6
Points to Consider

6. How does your department ensure incidents are reported, managed and investigated?

Points to Consider

  • Accidents, fire, ill-health, sickness, near-miss, loss of containment
  • First aid & emergency response

Evidence

  • Incident records
  • Assessment of first aid needs
  • Contingency plans
points to consider7
Points to Consider

7. How does your department conduct inspections and ensure corrective and preventative measures are implemented?

Points to Consider

  • Areas inspected in past year
  • Inspection teams
  • Number of actions completed

Evidence

  • Inspection reports
points to consider8
Points to Consider

8. How does your department ensure those with authority are committed to controlling risk and preventing harm to people?

Points to Consider

  • Proactive vs. Reactive
  • Summary reports to Senior Management & University

Evidence

  • Resources allocated
points to consider9
Points to Consider

9. How does your department ensure health & safety is seen as an integral part of the department's overall objectives?

Points to Consider

  • New research projects
  • New building projects

Evidence

  • New or updated risk assessments
  • DSO, ASO, OUED, Safety Office involvement
points to consider10
Points to Consider

10. How does your department manage health and safety in respect to the following ‘key topics’

  • Waste management
  • Liquid nitrogen
and finally
And finally…
  • Toolkit open until End of September, 2012
  • Excercise will be repeated Sept to Nov each year
  • Identify areas of improvement and implement
any questions
Any questions?
  • http://oxford.financesat.co.uk/content
  • http://www.admin.ox.ac.uk/safety/selfassurance/
  • toolkit_support@admin.ox.ac.uk
  • postmaster@safety.ox.ac.uk