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USFR Chart of Accounts-Part II Funds, Transfers, Expenditure Programs & Revenue Objects
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  1. USFR Chart of Accounts-Part II Funds, Transfers, ExpenditurePrograms & Revenue Objects presented byAmanda Winn & Roger Walter February 17, 2011

  2. Questions FAQs www.azauditor.gov

  3. USFR Chart of Accounts (COA) • Based on Federal Chart of Accounts • National Center for Education Statistics (NCES) Handbook • Our Office, ADE & SFAC

  4. Funds Types of Funds • Governmental • Fiduciary • Proprietary

  5. Funds • M&O (001) • CSF (010 – 013) • Instructional Improvement (020) • ELL Funds (071, 072)

  6. Federal & State Grant Funds • Specifically Assigned • “Other Federal Projects” • Federal Range = 300-399 • State Range = 465-499

  7. E-Rate Fund(300-399 fund range) Accounts for grant monies received to reimburse the district for broadband internet and telecommunications costs USFR Memo No. 161

  8. Impact Aid Fund(300-399 fund range) • Deposit impact aid revenue • Transfer from M&O • Work Sheet L

  9. Education Jobs Grant(300-399 fund range) • Allowable uses and restrictions information • http://www.azrecovery.gov/agencies-governor-EDUJobs.html • Governor’s Office of Economic Recovery • ADE • E-mail dated 11/23/10

  10. School Plant Funds(500, 505 & 506) • Lease Over 1 Year (500) • Cell Tower Rental Payments • Facilities Rentals • Lease 1 Year or Less (505) • Facilities Rental Contracts • Different from Civic Center Rentals • Sale (506)

  11. Civic Center & Community School(Funds 515 & 520) • Civic Center • Rentals • Cover costs first • Then use for M&O or UCO • Community School • Educational programs for community • May include: • Day care programs • After school programs • Adult education programs

  12. Auxiliary OperationsFund 525 Revenues include: • Sale or rental of books, supplies, materials • Course fees • Fees for optional, noncredit, education, or recreational activities • Athletic gate receipts and concession sales • Other miscellaneous receipts

  13. Auxiliary OperationsFund 525 Allowable uses: • Any district purpose • M&O or UCO type expenditures • Public monies • All procurement and gift provisions apply

  14. Auxiliary OperationsFund 525 Use Function 1000 ONLY for instruction portion of athletics Referees Coaches Equipment

  15. Auxiliary Operations Fund 525 Not Function 1000 • Employees taking and selling tickets • Security guards • Athletic equipment managers • Meals purchased for athletic teams traveling to games • Items purchased for resale (class rings, yearbooks, bookstore inventory, etc.)

  16. Extracurricular Activities Fees Tax Credit (ECA)Fund 526 Accounts for monies collected in support of extracurricular activities to be taken as a tax credit by the taxpayer **Can use Auxiliary Operations Fund for ECA monies

  17. Tax Credit Monies Updated Guidance from DOR – January 2011 • School-sponsored? • Charging a fee? • For enrolled students? • Educational, optional, and noncredit? • Fee adopted by Governing Board? • Waive all or part of fee due to hardship? • http://www.azdor.gov/TaxCredits/SchoolTaxCreditsfor Individuals.aspx

  18. AdvertisementFund 594 • Revenues from sales of any advertising • Can be used for any district purpose

  19. Joint Technical Education Fund 596 JTED Member District Fund 596

  20. Adjacent WaysFund 620 Transactions relating to special assessment to finance the improvement of public ways adjacent to school property (A.R.S. 15-995)

  21. Energy and Water Savings Fund 665 • Transfer from M&O • Capital Contribution • Rebates, grants, and bonds

  22. Building Renewal GrantFund 691 School Facilities Board Grant Approved

  23. Other Postemployment Benefits (800 or 900 Fund Range) • Deposit monies to fund postemployment benefits • Use for payment of benefits and related costs

  24. Authorized Transfers Moving Money

  25. Authorized Transfers • Fund Transfers - Objects 5200 and 6930 • Indirect Costs - Objects 5200 and 6910 Transfers in and out must balance

  26. Authorized Transfers Federal Projects (100-399) and Food Service (510) to Indirect Costs (570) • Administrative costs • Indirect Cost Rate

  27. Authorized Transfers • M&O (001) to Energy and Water Savings (665) • Energy and Water Savings (665) to M&O (001) • Impact  Aid (3XX) to M&O (001) • Other Postemployment Benefits (9XX) to M&O (001)

  28. Program Codes Classify expenditures by area such as Regular Education, Special Education, Pupil Transportation, Etc.

  29. Account Code FormatExpenditures

  30. Program Codes Remember that: • Required program codes BOLDED • Optional program codes ITALICIZED

  31. Program Codes

  32. Program Codes

  33. M&O Regular Ed Subsection • Programs • 100 • 610 • 620 • 630 • 700-900

  34. Program Codes (Required) • ARRA SFSF program codes • 199-Regular Education • 299-Special Education • 499-Pupil Transportation • 699-Other Instructional Programs • See e-mail dated 9/24/09

  35. Program Codes (Required) Special Education 260─English Language Learners (ELL) Incremental Costs 265─ELL Compensatory Instruction 270─Vocational and Technological Education

  36. Program Codes (Required) Pupil Transportation 430─ELL Incremental Costs 435─ELL Compensatory Instruction 470─Joint Technological Education District

  37. Revenue Object Codes • Separates revenues by source • Local - 1000 • Intermediate - 2000 • State - 3000 • Federal - 4000

  38. Account Code FormatRevenues

  39. Tuition Revenues(Required) 1310─Individuals 1320─Other Arizona Districts 1330─Out-of-State Districts 1340─Other Private Sources • Other than Individuals 1350─Other Government Sources Within Arizona • AZ State Schools for Deaf and Blind 1360─Other Government Sources Outside Arizona

  40. Transportation Revenues(Required) 1410─Individuals 1420─Other Arizona Districts 1430─Out-of-State Districts 1440─Other Private Sources • Other than Individuals 1450─Other Government Sources Within Arizona 1460─Other Government Sources Outside Arizona

  41. Revenue from Enterprise Activities Object 1750 Revenue from vending machines, school stores, soft drink machines, etc., not related to the regular food service program

  42. Extracurricular Activities Fees Tax Credit – Object 1790 Revenue collected in support of extracurricular activities to be taken as a tax credit by the taxpayer.

  43. Community Services ActivitiesObject 1800 Revenue received from community service activities operated by a district • daily fee for operation of a swimming pool • civic center type rentals

  44. Miscellaneous Revenues from Other Districts – Object 1950 Revenue from services provided to other districts other than for tuition and transportation services.

  45. Refund of Prior Year’s Expenditures –Object 1980 Expenditures that occurred last year that are refunded this year.

  46. MiscellaneousObject 1990 • Revenue from local sources not provided for elsewhere • Fingerprinting Fees • Advertising

  47. Questions asd@azauditor.gov (602) 553-0333