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Compliance Crossroads: Where Security and Export Control Meet Kimberly Fordham Empowered Official Lockheed Martin Missil PowerPoint Presentation
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Compliance Crossroads: Where Security and Export Control Meet Kimberly Fordham Empowered Official Lockheed Martin Missil
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  1. Compliance Crossroads: Where Security and Export Control Meet Kimberly Fordham Empowered Official Lockheed Martin Missiles & Fire Control 4 August 2011

  2. IN ADDITION TO COMPLIANCE WITH NISPOM, COMPLIANCE IS REQUIRED WITH THE APPROPRIATE EXPORT REGULATIONS: DEPARTMENT OF COMMERCE, BUREAU OF INDUSTRY AND SECURITY (BIS) DEPARTMENT OF STATE, DIRECTORATE OF DEFENSE TRADE CONTROLS (DDTC) THE INDUSTRY PERSPECTIVE OTHER REGULATIONS MAY APPLY, DEPENDING ON PRODUCT

  3. COMMERCIAL PRODUCTS AND TECHNOLOGY CONTROLLED BY COMMERCE/BIS ARE SUBJECT TO THE EXPORT ADMINISTRATION REGULATIONS (EAR) http://www.access.gpo.gov/bis/ DEFENSE ARTICLES, DATA, AND SERVICES CONTROLLED BY STATE/DDTC ARE SUBJECT TO THE ARMS EXPORT CONTROL ACT (AECA), INTERNATIONAL TRAFFIC IN ARMS REGULATIONS (ITAR) http://www.pmddtc.state.gov THE INDUSTRY PERSPECTIVE THERE ARE PENALTIES FOR NON-COMPLIANCE!

  4. JURISDICTION COMMERCE/BIS – MOST DUAL- USE PRODUCTS ARE LICENSABLE STATE/DDTC – REGISTRATION REQUIREMENT, EVEN IF YOU DO NOT EXPORT All U.S. persons that manufacture or export defense articles, furnish defense services, or U.S. and foreign persons engaged in arms brokering, are required to register with the State Department (via DDTC). THE INDUSTRY PERSPECTIVE

  5. DOES NOT ALLOW YOU ANY EXPORT PRIVILEGES REGISTRATION IS A PREREQUISITE TO EXPORT LICENSING APPROVAL REGISTRATION PROCESS INFORMS USG ABOUT COMPANY OWNERSHIP, LEGAL STATUS, AND AREAS OF ACTIVITY SERVES AS CHANNEL TO PROVIDE INDUSTRY WITH INFO ABOUT EXPORT REGULATIONS AND USG CONCERNS THE INDUSTRY PERSPECTIVE Continued

  6. BIS IMPLEMENTS AND ENFORCES THE EXPORT ADMINISTRATION REGULATIONS (EAR) (CODE OF FEDERAL REGULATIONS, TITLE 15, CHAPTER VII, SUBCHAPTER C) REGULATES THE EXPORT OF DUAL USE ITEMS, WHICH HAVE BOTH COMMERCIAL AND MILITARY CAPABILITY COMMERCE/BIS JURISDICTION SCREEN ALL PARTIES AGAINST DENIED PARTIES LISTS

  7. MAY REQUIRE AN EXPORT LICENSE FOR CIRCUMSTANCES INVOLVING NATIONAL SECURITY, FOREIGN POLICY, MISSILE TECHNOLOGY, REGIONAL STABILITY, OR TERRORIST CONCERNS LICENSE REQUIREMENTS DETERMINED BY TECHNICAL ASPECTS, DESTINATION, END USE AND END USER A MODIFIED DUAL USE ITEM CAN BECOME ITAR CONTROLLED COMMERCE/BIS JURISDICTION cONTINUED SCREEN ALL PARTIES AGAINST DENIED PARTIES LISTS

  8. DDTC IMPLEMENTS AND ENFORCES THE ARMS EXPORT CONTROL ACT (AECA) VIA THE INTERNATIONAL TRAFFIC IN ARMS REGULATIONS (ITAR) (CODE OF FEDERAL REGULATIONS, TITLE 22 CHAPTER 1, SUBCHAPTER M, PARTS 120-130) REGULATES THE EXPORT OF DEFENSE ARTICLES sTATE/DDTC JURISDICTION AN AK-47 SOLD TO THE POPE IS STILL AN AK-47

  9. AN EXPORT LICENSE IS REQUIRED FOR ANY ITEM ENUMERATED ON THE UNITED STATES MUNITIONS LIST (ITAR PART 121) LICENSE REQUIREMENT IS NOT DETERMINED BY TECHNICAL CHARACTERISTICS, DESTINATION, OR END USE AND END USER sTATE/DDTC JURISDICTION cONTINUED AN AK-47 SOLD TO THE POPE IS STILL AN AK-47

  10. ITAR TERMS to Know • DEFENSE ARTICLE – Any item or technical data designated in the U.S. Munitions List (ITAR Part 121) • TECHNICAL DATA – Information (includes software) required for the design development, production, manufacture, assembly, operation, repair, testing, maintenance or modification of defense articles, REGARDLESS of classification • DEFENSE SERVICES – Furnishing of controlled technical data and assistance (including training) to foreign persons, whether in the United States or abroad, in the design, development, engineering, manufacture, production, assembly, testing, repair, maintenance, modification, operation, demilitarization, destruction, processing or use of defense articles

  11. RESTRICTIONS ON TRANSFERS OF SOFTWARE , TECHNICAL DATA, AND DEFENSE SERVICES AN EXPORT OCCURS WHEN: TECHNICAL DATA, REGARDLESS OF CLASSIFICATION, IS DISCLOSED TO A FOREIGN PERSON, WHETHER IN THE U.S. OR ABROAD EXPORTS UNDER THE ITAR - 120.17 • PROHIBITED COUNTRIES IDENTIFIED IN ITAR 126.1 INCLUDE: • BELARUS, CUBA, ERITREA, IRAN,NORTH KOREA, SYRIA, VENEZUELA, BURMA, CHINA, LIBERIA, SUDAN

  12. PERFORMING A DEFENSE SERVICE FOR THE BENEFIT OF A FOREIGN PERSON, WHETHER IN THE U.S. OR ABROAD SENDING OR TAKING TECHNICAL DATA, REGARDLESS OF CLASSIFICATION, OUT OF THE U.S. IN ANY MANNER IT IS ILLEGAL TO ACCOMPLISH ANY OF THE ABOVE WITHOUT SPECIFIC AUTHORITY ISSUED BY THE DDTC (LICENSE OR EXEMPTION) EXPORTS UNDER THE ITAR - 120.17 CONTINUED • PROHIBITED COUNTRIES IDENTIFIED IN ITAR 126.1 INCLUDE: • BELARUS, CUBA, ERITREA, IRAN,NORTH KOREA, SYRIA, VENEZUELA, BURMA, CHINA, LIBERIA, SUDAN

  13. CONTRACTS MARKING REQUIREMENTS PER PROGRAM SECURITY INSTRUCTION (PSI) AND/OR SECURITY CLASSIFICATION GUIDE (SCG) All technical data should be marked IAW the program’s Security Guide, Export License, Contract, Company Procedures and NISPOM Additional markings may be required for Proprietary Information and compliance with Export Regulations Multiple sources may require multiple markings If marking becomes complex, may need to provide training or issue a desktop guide Coordinate with other Security managers to ensure proper markings How SECURITY AND EXPORT CONTROL impact: ALL FUNCTIONAL AREAS ARE AFFECTED!

  14. CONTRACTS KNOW YOUR CUSTOMER – NOT ALL COUNTRIES/ENTITIES ARE ELIGIBLE USG CONTRACTS VS. DIRECT COMMERCIAL SALES – WHAT’S YOUR VISIBILITY? IS CLASSIFIED DATA INTENDED FOR EXPORT UNDER THE CONTRACT, AND IF SO – IS THERE A CLASSIFIED EXPORT LICENSE IN PLACE, AND IS THE CUSTOMER’S FACILITY CLEARED? How SECURITY AND EXPORT CONTROL impact: ALL FUNCTIONAL AREAS ARE AFFECTED!

  15. SHIPPING/RECEIVING CLASSIFIED SHIPMENTS, BOTH INCOMING AND OUTGOING, MUST BE PROCESSED VIA SECURITY PERSONNEL NEED TO KNOW THAT THEY CAN’T PUT HARDWARE IN A BOX AND FED EX IT OUT OF THE COUNTRY IF THEY MAKE A MISTAKE, CUSTOMS CAN SEIZE THE GOODS, RESULTING IN FINES, STORAGE FEES, AND SCHEDULE IMPACT How SECURITY AND EXPORT CONTROL impact: ALL FUNCTIONAL AREAS ARE AFFECTED!

  16. UTILIZE A FREIGHT FORWARDER FAMILIAR WITH THE ITAR FOR ALL EXPORTS SHIPPING TECHNICAL DATA- MUST CERTIFY PROPOSED EXPORT IS COVERED BY ITAR EXEMPTION BY MARKING PACKAGE OR LETTER CONTAINING TECHNICAL DATA WITH THE APPLICABLE ITAR EXEMPTION How SECURITY AND EXPORT CONTROL impact: ALL FUNCTIONAL AREAS ARE AFFECTED!

  17. ENGINEERING AND BUSINESS DEVELOPMENT TECHNICAL MEETINGS – CLASSIFIED MEETINGS REQUIRE SECURITY AND EXPORT APPROVAL (RELEASE CERTIFICATION) KNOW THE PARTIES AND THE SCOPE COVERED BY YOUR TECHNICAL ASSISTANCE AGREEMENT (TAA) – ALL ATTENDEES NOT NECESSARILY COVERED IDENTIFY PARTICIPANTS ON THE OTHER END OF THE PHONE – IF THEY AREN’T AUTHORIZED, THEY CAN’T ATTEND THE MEETING How SECURITY AND EXPORT CONTROL impact: ALL FUNCTIONAL AREAS ARE AFFECTED!

  18. ENGINEERING AND BUSINESS DEVELOPMENT THERE MAY BE AN AVAILABLE EXEMPTION THAT CAN BE USED IN THE CASE OF A CRITICAL MEETING WHERE THEY NEED TO DISCUSS TECHNICAL DATA THAT ISN’T APPROVED FOR EXPORT THE USG CUSTOMER DOES NOT HAVE THE AUTHORITY TO DIRECT INDUSTRY TO MAKE AN EXPORT How SECURITY AND EXPORT CONTROL impact: ALL FUNCTIONAL AREAS ARE AFFECTED!

  19. ENGINEERING AND BUSINESS DEVELOPMENT UNLESS THERE IS A SPECIFIC MARKETING LICENSE IN PLACE, BUSINESS DEVELOPMENT CANNOT MAKE TECHNICAL PRESENTATIONS TO POTENTIAL CUSTOMERS ENSURE CONTROLS ARE IN PLACE FOR THE PROPER SHARING OF TECHNICAL DATA AND DEFENSE SERVICES How SECURITY AND EXPORT CONTROL impact: ALL FUNCTIONAL AREAS ARE AFFECTED!

  20. HUMAN RESOURCES HIRING A FOREIGN PERSON TO WORK ON DEFENSE ARTICLES REQUIRES A DSP-5 LICENSE DUAL AND THIRD COUNTRY NATIONALS HAVE ADDITIONAL RESTRICTIONS (126.1 COUNTRIES INELIGIBLE; OTHERS REQUIRE LICENSE OR ITAR EXEMPTION) TECHNOLOGY CONTROL PLAN – REQUIRED IN SUPPORT OF LICENSE/TAA US EMPLOYEES TRANSFERRED OVERSEAS AS EXPATRIATES MUST BE TREATED AS FOREIGN NATIONALS FOR EXPORT PURPOSES How SECURITY AND EXPORT CONTROL impact: ALL FUNCTIONAL AREAS ARE AFFECTED!

  21. INFORMATION TECHNOLOGY (IT) DAMAGE CONTROL IN CASE OF A NETWORK BREACH/UNAUTHORIZED ACCESS – POTENTIAL EXPORT AND SECURITY VIOLATION CONSIDER YOUR NETWORK INFRASTRUCTURE IF FOREIGN NATIONALS WILL HAVE ACCESS,DETERMINE IF FIREWALLS OR OTHER DETERRENTS ARE REQUIRED How SECURITY AND EXPORT CONTROL impact: ADDRESS THESE SECURITY, EXPORT, AND IT CONCERNS BEFORE ENTERING INTO A COLLABORATIVE ENVIRONMENT

  22. INFORMATION TECHNOLOGY (IT) FOREIGN NATIONAL NETWORK ACCESS TO CLASSIFIED INFORMATION REQUIRES ADDITIONAL SECURITY AND EXPORT APPROVALS THE EXPORT SHOULD OCCUR FROM WHERE THE INDIVIDUAL IS PHYSICALLY LOCATED – ACCESSING THE NETWORK VIA A US SERVER CONSTITUTES AN EXPORT How SECURITY AND EXPORT CONTROL impact: ADRESS THESE SECURITY, EXPORT, AND IT CONCERNS BEFORE ENTERING INTO A COLLABORATIVE ENVIRONMENT

  23. INFORMATION TECHNOLOGY (IT) DO NOT ALLOW FNs TO CONNECT THEIR ELECTRONIC MEDIA OR STORAGE DEVICES TO YOUR NETWORK UNLESS THE APPROPRIATE AUTHORIZATIONS ARE IN PLACE LIMIT THE SIZE OF E-MAIL ATTACHMENTS TO DISCOURAGE E-MAILING TECHNICAL DATA OVER THE INTERNET WITHOUT ENCRYPTION How SECURITY AND EXPORT CONTROL impact: ADDRESS THESE SECURITY, EXPORT, AND IT CONCERNS BEFORE ENTERING INTO A COLLABORATIVE ENVIRONMENT

  24. FOREIGN NATIONAL VISITS DEFINITION OF ‘U.S. PERSON’ IS NOT THE SAME IN NISPOM AND ITAR! NISPOM = U.S. CITIZEN ITAR = PERMANENT RESIDENT/GREEN CARD HOLDER How SECURITY AND EXPORT CONTROL impact: ALL FUNCTIONAL AREAS ARE AFFECTED!

  25. FOREIGN NATIONAL VISITS DEFINE WHAT VISITORS ARE AUTHORIZED TO HAVE ACCESS TO A LICENSE OR EXEMPTION IS REQUIRED FOR ACCESS TO TECHNICAL DATA/ATTENDANCE AT MEETINGS THERE ARE ITAR EXEMPTIONS AVAILABLE FOR BOTH CLASSIFIED AND UNCLASSIFIED VISITS ITAR RECORDKEEPING REQUIREMENTS - Must maintain Foreign National Visitors Log How SECURITY AND EXPORT CONTROL impact: ALL FUNCTIONAL AREAS ARE AFFECTED!

  26. FOREIGN DISCLOSURE REVIEW FOREIGN RELEASE OF TECHNICAL DATA: All technical data requires foreign disclosure release review and approval by appropriate USG agency prior to being exported Review TAA provisos for any restrictions or specific release process Work with USG FSO on release procedure NISPOM 10-408 REQUIRES AN EMPOWERED OFFICIAL (ITAR 120.25) TO CERTIFY THAT EACH CLASSIFIED EXPORT IS AUTHORIZED How SECURITY AND EXPORT CONTROL impact: ALL FUNCTIONAL AREAS ARE AFFECTED!

  27. FOREIGN DISCLOSURE REVIEW REVIEW OF TECHINICAL DATA - Review CDRLs/SDRLs prior to being submitted and upon receipt. Review all shipments. KNOW YOUR TAA(S) – AUTHORIZED SCOPE AND PARTIES; REVIEW LIMITATIONS AND PROVISOS RECORDKEEPING - Must comply with all terms and conditions of your license. All exports are required to be documented IAW ITAR. Must maintain records for a minimum of 5 years AFTER EXPIRATION of your license or agreement. Export of technical data via phone, fax, email, meetings, telecon etc… must also be documented accordingly How SECURITY AND EXPORT CONTROL impact: ALL FUNCTIONAL AREAS ARE AFFECTED!

  28. EMPLOYEES TRAVELING ABROAD HAND CARRY OF TECHNICAL DATA (HARD COPY OR ELECTRONIC) UNCLASSIFIED REQUIRES EXPORT CONTROL DOCUMENTATION; CLASSIFIED REQUIRES BOTH EXPORT CONTROL AND SECURITY DOCUMENTATION ENSURE DEFENSE SERVICES TO BE PROVIDED ARE AUTHORIZED How SECURITY AND EXPORT CONTROL impact: ALL FUNCTIONAL AREAS ARE AFFECTED!

  29. EMPLOYEES TRAVELING ABROAD TRAVELERS SHOULD BE BRIEFED BY SECURITY AND EXPORT CONTROL EMPLOYEES SHOULD BE FAMILIAR WITH TAA LIMITATIONS AND PROVISOS AND UNDERSTAND WHAT IS, AND IS NOT, AUTHORIZED FOR DISCLOSURE How SECURITY AND EXPORT CONTROL impact: ALL FUNCTIONAL AREAS ARE AFFECTED!

  30. SUBCONTRACTS AND PROCUREMENT KNOW WHO YOUR FOREIGN SUPPLIERS ARE AND SCREEN REGULARLY AGAINST THE DENIED PARTIES LISTS HAVE A PROCEDURE IN PLACE TO DETERMINE WHETHER YOUR US SUPPLIERS EMPLOY FOREIGN NATIONALS AND TO ENSURE THEY ARE AUTHORIZED How SECURITY AND EXPORT CONTROL impact: REQUIRE US SUBS TO OBTAIN THEIR OWN TAAS

  31. SUBCONTRACTS AND PROCUREMENT HAVE A PROCEDURE IN PLACE TO DETERMINE WHETHER YOUR FOREIGN SUPPLIERS EMPLOY DUAL OR THIRD COUNTRY NATIONALS AND TO ENSURE THEY ARE AUTHORIZED ARE THERE SUBLICENSEES INVOLVED? How SECURITY AND EXPORT CONTROL impact: REQUIRE US SUBS TO OBTAIN THEIR OWN TAAS

  32. What You Need to Know • Consequences for Export Violation • IT IS A VIOLATION IF YOU: • Export, or attempt to export, from the US, or re-export or retransfer, any defense article or technical data from one foreign destination to another without the required license. • Make any untrue statement or omit any material fact required when registering • Import, or attempt to import , any defense article without the required license whenever a license is required • Violate any terms of your license

  33. What You Need to Know • PENALTIES FOR VIOLATION: • Interim suspension or TAAs/licenses may be revoked • Seizure or forfeiture of defense articles • Debarred from participating directly or indirectly in the procurement of defense articles and defense services for a specified period of time • Civil penalties $500K for each violation • Criminal penalties $1M for each violation & up to 10 yrs in prison

  34. PROVIDE GUIDANCE SO THAT EMPLOYEES KNOW WHAT TO DO IF THEY SUSPECT THAT A SECURITY AND/OR EXPORT VIOLATION HAS OCCURRED IT IS CRUCIAL THAT EVEN SUSPECTED VIOLATIONS BE REPORTED IMMEDIATELY TO ENABLE SECURITY AND/OR EXPORT CONTROL TO MITIGATE DAMAGE AND TAKE THE APPROPRIATE ACTION UNDER THE REGULATIONS VIOLATIONS

  35. IMPLEMENT AN EXPORT COMPLIANCE PROGRAM • Implement Compliance at Corporate Level, Flow Down • Integrate into Standard Business Procedures • Assign Responsibilities • Part of Risk Management • Train & Retrain • Conduct Self-Assessments • Audits • Continuous Improvements • Corrective Action Export Compliance

  36. AWARENESS AND COMMUNICATION ARE KEY • Seek the Advice of Your ECO • Work with Your USG Sponsoring FSO • Be aware of Export Licensing and Controls • Export Controls Affect Every Function and Every Organization Level • Don’t Export Commodities or Technical Data Without an Export License, Agreement, or Exemption and Proper Documentation • Plan Well in Advance CONCLUSION

  37. SOCIETY FOR INTERNATIONAL AFFAIRS (SIA) • http://www.siaed.org/ • BUREAU OF ALCOHOL, TOBACCO & FIREARMS • http://www.atf.gov/ • DEFENSE SECURITY COOPERATION AGENCY • http://www.dsca.osd.mil/ • DEFENSE TECHNOLOGY SECURITY ADMINISTRATION http://www.defenselink.mil/policy/sections/policy_offices/dtsa/index.html QUESTIONS?? Websites to Know