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BCeSIS & TRAX. For Schools with Grade 10-12 Only Starts at 1:30pm. Assumptions. You have completed a 1701 report through BCeSIS If not, we have recorded a session recently and it can be viewed in our forums You have scheduled courses with the correct course code for each student.

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bcesis trax

BCeSIS & TRAX

For Schools with Grade 10-12 Only

Starts at 1:30pm

assumptions
Assumptions
  • You have completed a 1701 report through BCeSIS
  • If not, we have recorded a session recently and it can be viewed in our forums
  • You have scheduled courses with the correct course code for each student
objectives
Objectives
  • How to produce a TRAX extract in BCeSIS
  • Scenarios schools will encounter for reporting TRAX
    • Deferrals
    • Refusals for an Optional Exam
    • Rewrites
    • Q-Codes (Equivalency)
    • Adult Programs
preparing for trax
Preparing for TRAX
  • Ensure all students are registered
  • Home School or Cross Enrolment set correctly
  • Diploma Types are correctly set
    • School→ Mass Updates → Mass Update Multi-Value
2 potential tasks
2 Potential Tasks

Credit Details Screen

Standardized Test Screen

overview
Overview
  • The basic BCeSIS TRAX logics are:
    • When a Prov. Exam. Course is added to a Student’s course selection, a Standardized Test Record is created
    • When a Prov. Exam course is dropped, so is the Standardized Test Record
    • A course is added to credit details. A STR must be manually created if the course is Provincially Examinable
scenarios deferrals
Scenarios - Deferrals
  • A deferral is when a student chooses NOT to write an exam at this time but MAY decide to write the exam later.
scenarios adult refusal
Scenarios – Adult Refusal
  • Refusal is an adult student that chooses NOT to write an optional exam
student s homeschool not in bcesis
Student’s Homeschool not in BCeSIS
  • It is the student’s homeschool’s responsibility to submit the TRAX record for the student
  • Enter marks or add course in Credit Details
  • Enter a Standardized Test if applicable
  • Set the reason to “Transfer”
scenarios q codes
Scenarios – Q-Codes
  • For students that have taken a course outside of BCeSIS.
  • Steps:
    • Add course(s) to Cr. Details.
    • If it is a Prov. Exam Course, you must also enter the test into Standardized Tests.
    • Change the “how taken” field to “Equivalent”
trax extract
TRAX Extract
  • Reports → 15 Exports → BC TRAX Extract
files
Files
  • 3 files have been created
    • DEM – Demographic
    • CRS – Courses
    • XAM – Exam
  • Upload these 3 files to the Ministry site
  • http://www.bced.gov.bc.ca/exams/trx_updates/einstruct.htm