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eCV: Show What You Know. Sandra Burge, Ph.D. Department of Family and Community Medicine. Objectives. Briefly review requirements for academic promotion Demonstrate how to use eCV to document expertise in Teaching Research Service. My Qualifications? . eCV user Tenured Professor

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ecv show what you know

eCV: Show What You Know

Sandra Burge, Ph.D.

Department of Family and

Community Medicine

objectives
Objectives
  • Briefly review requirements for academic promotion
  • Demonstrate how to use eCV to document expertise in
    • Teaching
    • Research
    • Service
my qualifications
My Qualifications?
  • eCV user
  • Tenured Professor
  • Former Member, UTHSCSA promotion & tenure committee
the academic life an overview
The Academic Life – An Overview
  • Every university has 3 basic missions:
    • Teaching
    • Research
    • Service
      • Administrative
      • Patient Care
the academic life an overview5
The Academic Life – An Overview
  • Each faculty must “develop excellence” in one or more of these missions
  • “Excellence” is built by Peer Review
    • we share our expertise with others so that…
    • they may use our knowledge to improve their own work, and …
    • we improve our work using their feedback.
    • Excellent work in isolation is not scholarly!
the academic life an overview6
The Academic Life – An Overview
  • Thus, one aspect of promotion is your Reputation
    • In teaching, research, and/or service
    • Documented in your c.v.
the academic life an overview7
The Academic Life – An Overview
  • To get promoted at UTHSCSA…
    • Tenured or Tenure-track faculty must demonstrate excellence in two missions and develop a national reputation
    • Non-tenure-track faculty must

demonstrate excellence in one mission and develop a local/ regional reputation

using ecv to document our expertise
Using eCV to Document Our Expertise
  • How do I get there?
    • From the UTHSCSA homepage,
    • Select “Inside UTHSCSA”
    • Log in and select “HSC Business Applications”
    • Select “eCV System”
    • https://ecv.uthscsa.edu/scripts/nx.dll/nx3.nx.dll
  • Lost your password?
    • Your department has an eCV administrator
using ecv to document our expertise10
Using eCV to Document Our Expertise
  • eCV creates a c.v. with 4 major sections:
    • General Information
    • Teaching
    • Research
    • Service
using ecv
Using eCV
  • These sections populate your c.v.
  • BUT! Not in this sequence!
  • These items are organized in alphabetical order, not logical order
slide12
GENERAL INFO
  • Biographical Data
  • Degrees/Education
  • Employment History
  • Lic/Certifications
  • Honors & Awards
  • Prof. Development

TEACHING

  • Teaching Activities

RESEARCH

  • Expertise
  • Projects
  • Publications
  • Presentations
  • Research Grants
  • Patents

SERVICE

  • Service Activities
  • Prof. Organizations
  • Grant Reviews
  • Committees
ecv teaching14
eCV – Teaching
  • This section documents all preparation time + contact with learners
  • Most common problems with documentation:
    • Not enough information to make a decision
    • Or, items located in the wrong sections – and sometimes missed.
    • Or, Irritating repetition
ecv teaching what goes where
eCV Teaching – What Goes Where?
  • “Course Teaching Activity”
    • For courses with course numbers
    • In our catalogs
  • “Other Teaching Activity”
    • Everything else: Clinics, hospitals, labs, one-on-one, theses and dissertations, etc.
slide18

Drop-Down Menus

School, Dept, &

Course Number

Course-based

Teaching

Other Info

Include details about

your workload &

responsibilities

course based teaching cv item
Course-Based Teaching: CV Item

07/1988 - 06/2006 FAPR3005 FP Clerkship Graduate Sole Teacher

Preparation Hrs: 72; Student Contact Hrs: 24; Since 1988, when the Family Medicine Clerkship first began at UTHSCSA, I have provided medical students with instruction in a variety of behavioral science and primary care topics. I taught one-to-three hour workshops on the following topics, generally averaging 3 to 8 contact hours with 25 students per rotation (8 rotations per year). The topics have included: Substance Abuse Domestic Violence Family Dynamics Obesity Health Behavior Change Counseling

ecv teaching what goes where21
eCV Teaching – What Goes Where?
  • “Other Teaching Activity”
    • Everything else: Clinics, hospitals, labs, one-on-one, theses and dissertations, etc.
slide22

“Category”

Drop-down Menu

Creates Sub-Titles

“Other”

Teaching

Include details about

your workload &

responsibilities

other teaching categories
Group Instruction

High School/ Jr. High Student Supervision

Individual Instruction

Theses, Dissertations Directed

Supervising Committees

Pre-Doctoral Student Supervision

Post-Doctoral Rotation Supervision

Post-Doctoral Student Supervision

Rotation Student Supervision

Undergraduate Student Supervision

Visiting Graduate Student

“Other Teaching” Categories:
ecv teaching tips
eCV Teaching - Tips
  • Always provide some details about the level of work & responsibility
    • How many hours per month or year of student contact? Of preparation time? How many students? What is your role?
ecv teaching tips28
eCV Teaching - Tips
  • A curriculum is more impressive than a long list of (otherwise disconnected) lectures or workshops.
  • Use the “details” to describe a full set of lectures and workshops that comprise a curriculum
ecv do not
eCV – Do Not…
  • Please do not list the same activity over and over and over again, year after year, semester after semester.
    • Instead, include a range of dates, and details about your effort, responsibilities & role over time:
    • “I have taught this course for 8 semesters in the last 10 years…”
ecv teaching faq
eCV Teaching – FAQ

“I gave a talk. Is it ‘Teaching,’ a ‘Presentation,’ or ‘Community Service?’”

  • Burge’s Rule – consider your audience
    • TEACHING = Talks given to your students, learners, and/or faculty in your own department/ division
    • PRESENTATIONS = Talks given to professional audiences outside your own department
    • COMMUNITY SERVICE = Talks given to non-professional groups, like high schools, nursing homes, boy scout troops, churches
ecv teaching faq31
eCV Teaching - FAQ

“I am responsible for a large training program. Where does that go?”

Or, “I coordinate a large set of teachers to deliver a coordinated set of talks and workshops to our trainees.”

  • Administrative responsibilities for teaching and training programs belong in the Service Section.
ecv teaching faq32
eCV Teaching - FAQ

“I developed a method for building learner-centered portfolios over a 3-year time span. This does not necessarily include direct face-time with students.”

  • Special projects that support the teaching mission can be included under “Projects” in the Research Section.
ecv teaching summary
eCV Teaching - Summary
  • Course-based Teaching is generally delivered to students; must have a course number
  • For “Other Teaching” the drop-down menu of categories will create subtitles in your c.v.
  • DO include much detail about your effort & responsibilities.
  • Some activities that support the Teaching Mission can be included in other sections of the c.v.
slide35
GENERAL INFO
  • Biographical Data
  • Degrees/Education
  • Employment History
  • Lic/Certifications
  • Honors & Awards
  • Prof. Development

TEACHING

  • Teaching Activities

RESEARCH

  • Expertise
  • Projects
  • Publications
  • Presentations
  • Research Grants
  • Patents

SERVICE

  • Service Activities
  • Prof. Organizations
  • Grant Reviews
  • Committees
ecv research36
eCV Research
  • Research includes 6 sections.
    • Expertise
    • Projects
    • Publications
    • Presentations
    • Research Grants
    • Patents
ecv research37
eCV Research
  • The Research Section includes all scholarly activity and innovation
    • Not limited to hypothesis-testing research
    • Do include innovative curricular, clinical, administrative projects
    • Do include areas of expertise
    • Do list all talks given to nondepartmental professional groups
ecv research38
eCV Research
  • Most common problems with documentation:
    • Non-researchers skip this section
    • Teachers include their lectures under “Presentations”
    • eCV sometimes generates repeated items
slide43

Category

Drop-Down Menu

Creates Sub-Titles

project categories include
Clinical Trials

Collaborative Research

Grant proposals

Measurement Studies

Papers

Posters

Presentations

And also…

Curriculum Development

Departmental Projects

Software Development Projects

Teaching Projects

University Projects

Project Categories include…
ecv research projects
eCV Research - Projects
  • Teachers
    • Do include curricular projects and teaching innovations under “Projects”
  • Clinicians
    • Do include clinical projects (Practice Management, Quality Improvement efforts, Electronic Medical Records projects, etc.) under “Projects”
  • Administrators
    • Do include management projects, organizational projects, and other administrative efforts under “Projects”
ecv research48
Publications are listed by subtitle

Subtitles found under “Local Type”

Subtitles include:

Book Chapters

Book/ Monograph

Developed Software

Dissertation/Thesis

Editorial

Electronic/ Web Publication

Journal Articles

Not Specified

Other

Papers Submitted

Review Articles

eCV Research
slide49

Can Import

Articles from

Medline

ecv research publications
eCV Research - Publications
  • Some cautions
    • eCV will ask you for other UTHSCSA co-authors
      • When you include them in the author list, this article will show up in their eCV.
      • And vice versa (their additions on yours)
    • When downloading Medline imports
      • eCV may not check to determine whether this article is already on your c.v.
    • Hence – repeated items may appear
ecv research presentations
eCV – Research - Presentations
  • “Presentations” are talks to professional audiences – excluding your own learners
  • This demonstrates your reputationlocally, regionally, nationally or internationally
  • “Invited Speaker” has the highest prestige
  • eCV includes few details about co-presenters or types of talks,
    • I expand the description with “details”
slide56

Research

Grants

ecv research grants
eCV Research – Grants
  • This section should include all grants that involve you in any role (not limited to PI):
    • Training grants
    • Teaching innovation grants
    • Administrative grants
    • Clinical Service grants
    • Research grants
    • Conference grants
  • Include local, state, foundation, industry, national and international granting agencies
ecv research grants58
eCV – Research - Grants
  • Some cautions
    • As with the “Publications” section, eCV will ask you for other UTHSCSA co-investigators
    • When you include them in the investigator list, this grant will show up in their eCV.
      • And vice versa (their additions on yours)
    • You can remove others’ grants from your c.v. by removing yourself from the investigator list.
  • DO NOT include grants that were unfunded.
slide59

Research Grant

Research Grant

Training Grant

ecv research faq
eCV Research - FAQ

“I provide one-on-one training for students, staff and visiting faculty who work in my research lab. Where does that go? ”

  • Teaching and training can be included in the Teaching section under “Other Teaching”. Select the category “individual instruction,” and describe your learners, your effort, and your key role in that activity.
ecv research summary
eCV Research - Summary
  • This section is NOT limited to Research!
  • This section is important for demonstrating your reputation as a teacher, researcher, administrator, or service-provider
  • Non-researcher faculty should include (at a minimum)
    • Expertise
    • Projects
    • Presentations
  • DO include details about your most important accomplishments
slide63
GENERAL INFO
  • Biographical Data
  • Degrees/Education
  • Employment History
  • Lic/Certifications
  • Honors & Awards
  • Prof. Development

TEACHING

  • Teaching Activities

RESEARCH

  • Expertise
  • Projects
  • Publications
  • Presentations
  • Research Grants
  • Patents

SERVICE

  • Service Activities
  • Prof. Organizations
  • Grant Reviews
  • Committees
ecv service64
eCV Service
  • This section documents …
    • coordination & administrative responsibilities,
    • patient care,
    • service to professional societies,
    • participation on local, regional, national and international committees,
    • community service and mission work, and other service.
ecv service65
eCV Service
  • Most common problems with documentation:
    • Physicians with large clinical responsibilities do not document patient care (gasp!)
    • Administrators use only one line to document their (very valuable and complex) administrative role
    • Faculty use this section as a “dumping ground” when they are confused about item placement
    • Committee Work is listed multiple times
ecv service66
eCV Service
  • Service includes 4 sections.
    • Service Activities
      • This section is the largest, with several subtitles
    • Prof. Organizations
    • Grant Reviews
    • Committees –
      • This section includes UTHSCSA and hospital committees only – not professional societies
slide67

Service

Activities

slide68

Category

Drop-Down Menu

Creates Sub-Titles

ecv service69
Categories/ Subtitles include:

Administrative Responsibilities

Patient Care

Service to the Government

Service to the Institution

Service to the Profession

Service to the Public

Other Service

eCV Service
ecv service71
eCV Service
  • What does NOT go in “Service Activities”?
    • UTHSCSA and local hospital committee work will be listed below
    • Membership on Grant-reviewing committees or panels will be listed below
    • Membership in professional societies will be listed below (but offices will not).
ecv service tips
eCV Service - Tips
  • Your largest, most important, and most time-consuming responsibilities should get the thickest description.
    • Use “Details”
  • Service outside of your department documents your expertise and your reputation.
  • Use no acronyms or initials
    • Some readers will not be familiar with your societies or acronyms
slide75

Prof.

Organizations

slide76

to add detail

about societies

slide78

Grant

Reviews

slide82

For Standing

Committees

Choose Type

Drop-Down Menu

of Committees

ecv service faq
eCV Service - FAQ

“What about repetition?”

  • In my experience, too little information is the bigger problem. Some repetition is OK.
  • Remember to thickly describe your most important roles. One-line administrative titles are easy to miss.
ecv service faq85
eCV Service - FAQ

“I just came back from deployment to Iraq; can I document that in my eCV?”

  • I would place it in the “Service Activities” section, with a subtitle of “Service to the Government.” Use “details” to describe your role there.
  • Deployment can also be included in the “Employment History” section.
ecv service faq86
eCV Service - FAQ

“Where can I put radio interviews or newspaper quotes?”

  • Place this in “Service Activities,” with a subtitle of “Service to the Public”. Our media exposure often serves as public education.
  • I might label this item “Media Interviews” and include dates and venues in the description.
ecv service summary
eCV Service - Summary
  • “Service” includes many responsibilities and tasks that keep UTHSCSA running.
  • “Service” also includes activities within our professional societies, journals, funding agencies, and policy-making agencies
  • Community service counts! Include it in eCV.
ecv your product
eCV – Your Product
  • How do I proofread my eCV?
  • How do I print my eCV?
  • Can I save the document electronically?
slide90

For complete c.v.

Press here

Find complete

C.V. views here

summary
Summary

GENERAL INFO

  • Biographical Data
  • Degrees/Education
  • Employment History
  • Lic/Certifications
  • Honors & Awards
  • Prof. Development

TEACHING

  • Teaching Activities

RESEARCH

  • Expertise
  • Projects
  • Publications
  • Presentations
  • Research Grants
  • Patents

SERVICE

  • Service Activities
  • Prof. Organizations
  • Grant Reviews
  • Committees
  • You can use eCV to document expertise and reputation for excellence in…
    • Teaching
    • Research
    • Service