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e-procurement in the EU: Impulse from the Commission Julia Ferger European Commission Public Procurement Policy/e-procu PowerPoint Presentation
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e-procurement in the EU: Impulse from the Commission Julia Ferger European Commission Public Procurement Policy/e-procurement. Contents New legal framework and Action Plan on e-procurement (DG Internal Market and Services)

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slide1
e-procurement in the EU:

Impulse from the Commission

Julia FergerEuropean CommissionPublic Procurement Policy/e-procurement

slide2
Contents
  • New legal framework and Action Plan on e-procurement (DG Internal Market and Services)
  • Initiatives of the IDA/IDABC programme (DG Enterprise and Industry)
general framework

Political

Organisational

Effective

e-procurement

Technical

Legal

Economic

General framework
defining e procurement the legal framework
Defining e-procurement: the legal framework
  • ELECTRONIC MEANS ON AN EQUAL FOOTING with WRITTEN MEANS
  • FULLY ELECTRONIC PROCEDURES ALLOWED
  • NEW PURCHASING PRACTICES: Framework agreements, Dynamic Purchasing Systems, Electronic Auctions
  • GENERAL REQUIREMENTS SET FOR:Communicating and receiving offers electronically
  • FLEXIBLE TECHNOLOGY NEUTRAL FRAMEWORK
scope of eu procurement rules

Contract specification

Tender

Notification

BiddingReceipt of offers

Offer evaluation

Contract award

Choice of

tender procedure

Thresholds/

Rules of aggregation

Shortened

delays for

online notices

New models

for Publication

in OJEU

E- access

to tender

documents

Online bidding

(e-auctions)

Data integrity

Confidentiality

Non-

discrimination

Authentication

Automated

Selection

andAward

Electronic Purchasing Methods

Scope of EU procurement rules

Contracting Ordering

Monitoring

ofContract

Billing

Outside the scope

of EU procurement Directives

E-commerce Directive

Electronic Signature

E-invoicing Data protection

general principles
General principles
  • DECISION TO USE ELECTRONIC MEANS IN PROCUREMENT RESPONSIBILITY OF BUYERS
  • ALL STAGES OF THE PROCEDURE CAN BE CONDUCTED ELECTRONICALLY

(Documents, Certificates, Attestations and Declarations could continue to be submitted in paper if not available electronically)

  • FUNDAMENTAL PRINCIPLES: NON-DISCRIMINATION, EQUAL OPPORTUNITIES, TRANSPARENCY AND FAIR COMPETITION

and ALL DIRECTIVES’ RULES SHOULD BE RESPECTED

  • PROCEDURAL RULES FORESSEEN FOR ONE-OFF AND REPETITIVE PURCHASES
  • CONDITIONS SET FOR: COMMUNICATING ELECTRONICALLY,RECEIVING OFFERS AND CARRYING OUT ELECTRONIC AUCTIONS
timetable
Timetable

May 2000 LEGISLATIVE PACKAGE PROPOSED BY THE

COMMISSION

- CLASSIC DIRECTIVE (SUPPLIES, SERVICES, WORKS)

- UTILITIES DIRECTIVE

Feb 2004 FINAL ADOPTION OF THE LEGISLATIVE PACKAGE

Apr 2004 ENTRY INTO FORCE OF THE NEW DIRECTIVES

Dec 2004 ADOPTION OF ACTION PLAN ON E-PROCUREMENT

31 Jan 2006 TRANSPOSITION BY MEMBER STATES (21 months)

action plan objectives
Action Plan: Objectives
  • Ensure a well functioning Internal Market in electronic public procurement
  • Achieve greater efficiency in procurement, improve governance and competitiveness
  • Work towards international framework for e-procurement
i a well functioning internal market
I – A well functioning Internal Market
  • Implement the legal framework correctly and on time
  • Correct understanding, correct implementation, timely implementation, transparency, enforcement
  • Complete the legal framework by the appropriate tools
  • Fully electronic standard forms, improved CPV
  • Remove/prevent barriers to electronic public procurement
    • A. Validate functional requirements
    • B. Adjust operational e-procurement systems
    • C. Deal with e-signature problemsD. Study feasibility of EU wide compliance certification scheme
  • Detect and address interoperability problems over time
ii efficiency improved governance and competitiveness
II - Efficiency, improved governance and competitiveness

Efficiency and governance of public procurement markets

Accelerate digitisation through national plans for e-procurement, develop interoperable tools for e-transactions, develop statisticsIncrease competitiveness of public procurement markets

Cut red tape, increase transparency, standardise documents and exchanges, promote awareness and access for SMEs

iii international framework
III - International framework

Prevent/remove international barriers

Pursue and conclude GPA negotiations, promote international standardisation and use of common classifications

Establish international co-operation/dialogues

Establish bilateral agendas, promote European model in cooperationwith MDBs and in technical assistance to third countries

the role of ida
The role of IDA
  • Complement and support the implementation of the new Directives and the framework for e-procurement
  • Prevent emergence of ‘e-barriers’
  • Facilitate use of interoperable solutions and tools
  • Practical and pragmatic objectives
ida activities
IDA activities
  • State-of-the-Art study
  • Functional requirements report
  • Learning demonstrators (static and dynamic)
  • Modelling of procedures and information exchanges
  • Common tools and generic services
  • Awareness, exchange, promotion of common understanding and best practice
state of the art study
State of the art study
  • Overview over existing e-procurement systems in Europe (8 countries – 15 systems)
  • Description, identification of concepts and best practices
  • Starting point for work on functional requirements
functional requirements
Functional requirements

‘Translation’ of Directives’ legal requirements into indicative functional guidelines

  • Volume 1
    • Functional requirements (description of procedures and procurement phases, actors and workflows
    • Possible technical solutions and technical architecture
    • Non-functional requirements
    • Open issues
  • Volume 2
    • Use case studies : one-off purchases, Dynamic Purchasing Systems, Framework Agreements
  • Published March 2005
learning demonstrators
Learning demonstrators

Static demonstrators

  • Series of static screens
  • Overview over procedures, phases, actors

Dynamic demonstrators

  • Simulate all functions under the main procurement procedures
  • Can be re-used, translated
  • Propose specific user interfaces
  • Available for download
at a glimpse

Secondary Navigation

(following ad-hoc user request)

Primary Navigation

(following guided tour –

links/buttons highlighted in red)

Explanation of user’s intention

(when following guided tour)

Explanatory Bar

GUI simulating a fully functional eProcurement system

At a glimpse ...
modelling of procurement processes and information exchanges
Modelling of procurement processes and information exchanges
  • Schemas using XML and UML
    • E-ordering/e-invoicing
    • E-tendering/e-awarding
    • Electronic catalogues
  • Cooperation with :
    • CEN/ISSS
    • UN/CEFACT
    • OASIS
what next
What Next?
  • Action Plan
    • Interpretative Document
  • IDA continued under IDABC 2005-2009
    • Proposal by the Commission
    • Proposals by Member States
conclusion
Conclusion
  • Political commitment
  • Legal framework
  • Organisation
  • Technical aspects
  • Economic aspects
information
Information
  • Action Plan on e-procurement:

Europa e-procurement pages:http://europa.eu.int/comm/internal_market/publicprocurement/e-procurement_en.htm

  • IDA/IDABC e-procurement

http://europa.eu.int/idabc/eprocurement

thank you

THANK YOU

Contacts

Action Plan: Julia.Ferger@cec.eu.int

CPV:olivier.coppens@cec.eu.int

IDA/IDABC:ida-central@cec.eu.int