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Data Entry PEI Outcomes Measures Application. John J. Flynn Odre Miller LAC - DMH, MHSA Implementation Unit Barbara Filkins WRMA. Learning Objectives. Learn about PEI Outcomes history & purpose Discuss how to organize and check PEI Outcome questionnaire scores from Clinicians

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Data entry pei outcomes measures application

Data EntryPEI Outcomes Measures Application

John J. Flynn

Odre Miller

LAC - DMH, MHSA Implementation Unit

Barbara Filkins

WRMA


Learning objectives
Learning Objectives

Learn about PEI Outcomes history & purpose

Discuss how to organize and check PEI Outcome questionnaire scores from Clinicians

Learn how to enter those scores in the PEI OMA computer application

Learn how to spot and fix problems with PEI Outcome Measures Data

But first -- a word about handouts…

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The what and why of pei outcomes
The What and Why of PEI Outcomes

  • Outcomes are basically Questionnaires to help us understand what’s effective

  • State Mandated: we receive funds from the MHSA, so we need to provide Outcomes

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Outcomes history
Outcomes: History

Full Service Partnership (2006)

Specialized Foster Care (2007-2010)

Field Capable Clinical Services (2009)

Wraparound FSP (2010)

Prevention and Early Intervention or PEI (2011)

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The what and why of pei outcomes1
The What and Why of PEI Outcomes

  • Your clinicians are being trained in collecting Outcomes for a variety of different Evidence Based Practices

  • DMH has built you a custom application to do Data Entry: the PEI Outcome Measures Application

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What are pei outcome measures
What are PEI Outcome Measures?

  • COMPLICATED!

    • It’s up to us to sort them out!

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The pei roadmap
The PEI Roadmap…

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As if this weren t complicated enough there s cimh
As if this weren’t complicated enough…there’s CiMH!

SOME EBP’s are not entered into the PEI OMA, they are sent to the CiMH using “data shells” (Excel Spreadsheets).

  • Managing and Adapting Practice (MAP)

  • Triple Positive Parenting (Triple P)

  • Trauma-Focused CBT (TF-CBT)

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How are we going to organize this team
“How are we going to organize this, Team?”

  • Make sure you know what questionnaires you’ll be getting, what the schedule is, and what the workflow is!

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Pei outcome workflow
PEI Outcome Workflow

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Working on outcomes with clinicians
Working on Outcomes with Clinicians…

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Dates and deadlines the treatment cycle
Dates and Deadlines: The Treatment Cycle

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Rules about dates 21 day window
Rules about Dates…21 Day Window

  • Pre’s are done within 21 days of the first EBP Session (7 before to 14 after)

  • Updates can be done any time

  • Post’s are done within 21 days of the last EBP Session (7 before to 14 after)

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Rules about dates birthday
Rules about Dates…Birthday!

  • The Questionnaires that the clinician will use depends on the client’s AGE at the time of the FIRST EBP SESSION.

  • The system will calculate the client’s age based on their age in the Integrated System at the time of the first EBP Session.

  • Clinicians use the same set of Questionnaires throughout the treatment, even if the client has a birthday.

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What will the data you get look like
What will the data you get look like?

  • It depends!

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What will the data you get look like1
What will the data you get look like?

  • Many providers are using spreadsheets like these to communicate scores from questionnaires…

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Sorting what have i got here
Sorting: what have I got here?

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Sorting what problems have i got here
Sorting…what problems have I got here?

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Sorting what problems have i got here1
Sorting…what problems have I got here?

My Client here is 16 years of age…

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What do you do when you find those mistakes do you fix them
What do you do when you find those mistakes? Do you fix them?

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And now the pei outcome application
And now…the PEI Outcome Application… them?

  • The HAPPY PATH version…

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And now the rocky road
And now…the Rocky Road…. them?

  • Careful!

  • Errors on Sheets

  • Bad Scores!

  • Missing Information!

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Data entry training happy path
Data Entry Training: Happy Path them?

  • Sample Data on correct Worksheets

  • Data’s already sorted

  • Sample Client ID’s for everyone

  • Training Environment:

    • http://clsxtrainweb/PEIOutcomeMeasures

  • Login as User Name: jflynn

  • Password is: data

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Avoiding data entry errors
Avoiding Data Entry Errors them?

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Questions or additional information
Questions or Additional Information them?

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Finally
Finally… them?

HELP DESK: 213-351-1335

Issue Description, Provider #, Focus of Treatment, EBP and Client ID

Help Desk will triage your call…Odre is our point man for PEI OMA

The OMA is getting updated!

Now a couple more things for you…

Let’s review the Data Entry Checklist

Please help us with our Training Evaluation

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