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Team Meetings

Team Meetings. Organizing for Effective & Outcome-oriented meetings. Meeting Activity. Identify 4 meetings that you have recently attended. Identify type of meeting Rate the quality Identify why you gave that quality rating. Objectives.

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Team Meetings

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  1. Team Meetings Organizing for Effective & Outcome-oriented meetings

  2. Meeting Activity • Identify 4 meetings that you have recently attended. • Identify type of meeting • Rate the quality • Identify why you gave that quality rating

  3. Objectives • Understand the guiding principles for holding productive team meetings of any type • Hold a team meeting and conduct a team-assessment

  4. Basic Rule • Design the structure and functions of team meetings to increase predictability of meeting format and expectations

  5. Guiding Principles • Make it easy for team members to participate & stay up-to-date • Have a leader or coordinator • Hold regular meetings as the decision cycle requires • Record & distribute topics discussed and decisions or actions taken

  6. Prerequisites • Have an objective or goal to guide team activities • e.g., Committee Review worksheet • Designated team leader or coordinator

  7. Common Mistakes • When the team leader is absent, the meeting structure is non-existent • Too much or too little written documentation of the meeting • Too many simultaneous conversations • Tangents or off-topic conversations

  8. So What Can We Do? • Determine regular meeting time • Establish roles • facilitator, recorder, reminder, administrator, minute-minder • Communicate • distribution of meeting minutes • staff/parent meeting/newsletter updates

  9. So What Can We Do? • Create an action plan linked to school improvement goal • Plan for the year • Define meeting logistics, format, & roles • Show respect • start & stop on time • if meeting gets cancelled, reschedule it • acknowledge contributions

  10. So What Can We Do? • Establish & use a standard agenda format • meeting process • recording • distribution of meeting minutes routine • determine basic agenda items and date for the next meeting before the end of the meeting

  11. Resources • Blank forms • Several worksheets and evaluation forms available if you want them • Working example • 2 different sample agenda • 1 has their action plan and evaluation plan

  12. Team Meeting Activity • Continue meeting and working on your action plan • Designate facilitator • Designate note taker • Be prepared to rate/evaluate how your team meetings are going

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