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NASPAA Site Visitor Training
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  1. NASPAA Site Visitor Training National Association of Schools of Public Affairs and Administration

  2. To ensure excellence in education and training for public service To promote the ideal of public service Mission of NASPAA NASPAA’s Mission National Association of Schools of Public Affairs and Administration

  3. Naspaa Accreditation Accreditation is a voluntary peer review process that programs in the field of public administration, public policy and public affairs go through to determine whether the program meets a certain threshold of quality. Accreditation National Association of Schools of Public Affairs and Administration

  4. Naspaa Accreditation • Masters degrees • Programs in: • Public Affairs • Public Administration • Public Policy • 170 accredited programs • Global Accomplishing Our Mission National Association of Schools of Public Affairs and Administration

  5. Accomplishing our mission • Commission on Peer Review and Accreditation (COPRA) • 12 member peer review board • Specialized accrediting body • Programs accredited by COPRA have been determined to be in substantial compliance with the Standards set forth by the field. Accomplishing Our Mission National Association of Schools of Public Affairs and Administration

  6. NASPAA Accreditation themes and Approach Requirements • Themes: • Mission-based Accreditation • Public Service Values • Approach: • Based on Competencies • Formative and Evaluative National Association of Schools of Public Affairs and Administration

  7. Purpose of the Site Visit “The site visit is one of the most critical and sensitive parts of the review and accreditation process.” -Site Visit Manual Purpose of the Site Visit National Association of Schools of Public Affairs and Administration

  8. NASPAA Accreditation • Site visitors • Site Visitors are the backbone of the NASPAA accreditation process • Perform a valuable service to the public affairs community • Role in assessment -- “Eyes and Ears” for COPRA Requirements National Association of Schools of Public Affairs and Administration

  9. Who can be a Site Visitor? Practitioner: Graduate degree and 7+ years in the field of public service Academic: Associate professor or above Chair: Has been on at least 2 visits and understands standards Practitioner Qualifications Academic Site Visit Team Chair National Association of Schools of Public Affairs and Administration

  10. Purpose of the Site Visitor training Gain Knowledge Of… Purpose of Training • Peer review & accreditation • Current accreditation standards • Site visitor expectations National Association of Schools of Public Affairs and Administration

  11. Renew Training Redo Training every 5 years National Association of Schools of Public Affairs and Administration

  12. Process Flow Chart COPRA responds with Interim Report and makes a site visit recommendation Program submits a Self Study Report Program decides whether to proceed to a site visit and responds to Interim Report concerns Team of Peers visits program site and submits Site Visit Report COPRA renders final decision on accreditation status National Association of Schools of Public Affairs and Administration

  13. the Site Visit Objectives I II III National Association of Schools of Public Affairs and Administration

  14. the Site Visit Objectives IV V VI National Association of Schools of Public Affairs and Administration

  15. The Site Visitor PRE-visit Process • Attend and complete all necessary trainings • Be matched to a program • Conflict of interest check • Determine dates with program National Association of Schools of Public Affairs and Administration

  16. the Site Visitor Process • How does the matching take place? • How long does it take to be matched? National Association of Schools of Public Affairs and Administration

  17. Pre-Visit Responsibilities National Association of Schools of Public Affairs and Administration

  18. Self study and Interim Reports Every member of the Site Visit Team is expected to have a total familiarity with the applicant program’s Self-Study Report (SSR) Self Study and Interim Reports National Association of Schools of Public Affairs and Administration

  19. Typical schedule Day 2 8:30- Meet with program head 9:30- Meet with Dean 10:30- Meet with faculty 12:30- Lunch 1:30- Review Documents 4:30- Meet with students, community partners, etc. 6:00- Working dinner Day 3 8:30- Meet with Dean 9:00-Interview 10:30-Finish review of documentation 12:00- Working lunch 2:00- Meeting with University or college administrators 3:00- Final exit Interview 3:30- Draft Report Day 1 3:00- Arrive, check in, confer, and prepare 6:00- Dinner (optionally with program personnel) National Association of Schools of Public Affairs and Administration

  20. Interviewing Interviewing National Association of Schools of Public Affairs and Administration

  21. Reviewing Records Reviewing Records • What records are relevant to each standard? National Association of Schools of Public Affairs and Administration

  22. Program Records • Review of Program Records Onsite • Important component of site visit—not all documents submitted in the Self-Study report • What documents are necessary to view as evidence of the program’s assessment of student competencies? • What process would you use to see if admissions records and transcripts are as described? • What other additional documents might be relevant to a particular visit? Reviewing Records National Association of Schools of Public Affairs and Administration

  23. Site Visit Report • Purpose of the report • Team Consensus • Report to Program Head • Final Site Visit Team Report • Communicating Observations Site Visit Report National Association of Schools of Public Affairs and Administration

  24. Site Visit Report Deadlines • Draft Report……………….30 days • Program Response……...2 weeks • Final Report……………….2 weeks • Distribution of Report Site Visit Report Deadlines National Association of Schools of Public Affairs and Administration

  25. expenses Expenses TRAVEL REGULATIONS and AUTHORIZATION: “You are expected to exercise the same care in incurring expenses during the site visit that a prudent person would exercise if traveling on personal business.” National Association of Schools of Public Affairs and Administration

  26. Submitting expenses • Submission timeline • Receipts • Alcohol not reimbursable • Form on website • Submit to NASPAAnotthe program • Scanned or hard copy OK National Association of Schools of Public Affairs and Administration

  27. Role of the Site Visitor • Inquiring arm for COPRA • Present and interpret the applicant program to COPRA National Association of Schools of Public Affairs and Administration

  28. Appropriate Behavior • Avoiding judgments about compliance • Confidentiality • Sensitivity National Association of Schools of Public Affairs and Administration

  29. Additional Information • NASPAA website • www.naspaa.org • Accreditation information • Site visitor resources • 2009 accreditation standards • COPRA white papers Homework National Association of Schools of Public Affairs and Administration

  30. Additional Information • Self study instructions • Clarifying examples • COPRA interpretation • Glossary of terms • Site visitor manual • Instructions for pre-visit, site visit and report • Site visit check list • Draft report Homework National Association of Schools of Public Affairs and Administration

  31. Site Visitor Training National Association of Schools of Public Affairs and Administration Standard 1

  32. Standard 1 Managing the Program Strategically National Association of Schools of Public Affairs and Administration

  33. Standard 1.1 Mission Statement: The program will have a statement of mission that guides performance expectations and their evaluation, including… National Association of Schools of Public Affairs and Administration

  34. Standard 1.1 • Its purpose and public service values, given the program’s particular emphasis on public affairs, administration, and policy • The population of students, employers, and professionals the program intends to serve, and • The contributions it intends to produce to advance the knowledge, research, and practice of public affairs, administration, and policy National Association of Schools of Public Affairs and Administration

  35. Standard 1.2 Performance Expectations: The program will establish observable program goals, objectives, and outcomes, including expectations for student learning, consistent with its mission. National Association of Schools of Public Affairs and Administration

  36. Standard 1.3 Program Evaluation: The program will collect, apply, and report information about its performance and its operations to guide the evolution of the program’s mission and the program’s design and continuous improvement with respect to standards two through seven. National Association of Schools of Public Affairs and Administration

  37. Standard 1 Who is involved? Do observed outcomes match program mission? How often is the mission reviewed? What does COPRA want to know about the mission process? How does the mission inform continuous program improvements? How does the program’s mission guide its decision-making? National Association of Schools of Public Affairs and Administration

  38. Site Visitor Training National Association of Schools of Public Affairs and Administration Standard 2

  39. Standard 2 Managing Governance with the Mission National Association of Schools of Public Affairs and Administration

  40. Standard 2.1 Administrative Capacity: The program will have an administrative infrastructure appropriate for its mission, goals, and objectives in all delivery modalities employed. National Association of Schools of Public Affairs and Administration

  41. Standard 2.1 • Administrative infrastructure: • Sufficient for program delivery • Influence and governance of program • What documents demonstrate capacity? • Delivery modalities: • Can program be delivered at all sites? • Are online and in person offerings comparable? National Association of Schools of Public Affairs and Administration

  42. Standard 2.2 Faculty Governance: An adequate faculty nucleus-at least five (5) full-time faculty members or their equivalent-will exercise substantial determining influence for the governance and implementation of the program. National Association of Schools of Public Affairs and Administration

  43. Standard 2.2 Identification and Demonstration of Faculty Nucleus • How are nucleus faculty involved in the program? • Teaching • Governance and decision making • Advising and meetings • What documentation shows this info? • Minutes from faculty meetings • Course teaching schedule • Documentation on faculty committees and responsibilities National Association of Schools of Public Affairs and Administration

  44. Site Visitor Training National Association of Schools of Public Affairs and Administration Standard 3

  45. Standard 3 Matching Operations with the Mission: Faculty Performance National Association of Schools of Public Affairs and Administration

  46. Standard 3.1 Faculty Qualifications: The program’s faculty members will be academically or professionally qualified to pursue the program’s mission. National Association of Schools of Public Affairs and Administration

  47. Academically Qualified • Academically qualified faculty member: • Holds a terminal degree related to his or her teaching responsibilities and • Received the degree within five years of the self-study or • Publishes peer-reviewed scholarship related to course topics and dated within five years of the self-study or • Uses class syllabi that demonstrate current knowledge and technique or • Engages in professional and community service in the area of the instructor’s teaching responsibilities National Association of Schools of Public Affairs and Administration

  48. Professionally Qualified Professionally qualified faculty member: A full-time faculty member can be professionally qualified by virtue of having a record of outstanding professional experience directly relevant to the faculty member’s program responsibilities.  In general, a professionally qualified faculty member will have a terminal degree in his or her area of responsibility. National Association of Schools of Public Affairs and Administration

  49. Standard 3.1 • How do you determine if faculty members are academically or professionally qualified? • 75 % rule • 75% of Nucleus Faculty should be • Academically Qualified • 50% prima facie case • 50% of courses should be taught by • FT faculty members National Association of Schools of Public Affairs and Administration

  50. Standard 3 Is the faculty selection mission driven? Faculty Qualification Questions Does the program hire appropriately trained and credentialed faculty? Do faculty qualifications match program courses? National Association of Schools of Public Affairs and Administration