Lecture 20

1. Presentations Part 2 Lecture 20

2. Today • Visual Aids • Team Presentations • Answering Questions

3. Today • Visual Aids • Team Presentations • Answering Questions

4. Visual Aids • From Chapter VI.I in Munter • We will discuss how to use PPT

5. Visual Aids • Organization • Graphics • Editing

6. Visual Aids • Organization • Graphics • Editing

7. Visual Aids • Agenda Slide: • Begin your presentation with a list of your main points • All other slides should relate to one of these main points

8. Visual Aids • Titles: • Use effective and large titles so that the audience knows what you are talking about

9. Visual Aids • Transitions • Have effective transitions between sections in your presentation. • Example: return to agenda slide

10. Visual Aids • Number of slides • In general, one slide should be at least one minute of talking. • There may be exceptions to this rule (short presentations)

11. Visual Aids • Organization • Graphics • Editing

12. Visual Aids • Graphics are used to: • Wake the audience • Emphasize a point • Show impressive data

13. Visual Aids • Graphics are used to: • Wake the audience • Emphasize a point • Show impressive data

14. Visual Aids • They should not be used too often. • They must also: • Be large • Be clear • Contain only relevant information

15. Visual Aids • Organization • Graphics • Editing

16. Visual Aids • Rule of 6 • Try not to put more than 6 words on 6 lines on each slide • Not always possible

17. Visual Aids • Avoid centering text • Remember indentation! • Check for errors

18. Visual Aids • For more on editing your presentation: • Munter VI.II

19. Today • Visual Aids • Team Presentations • Answering Questions

20. Team Presentations • Teamwork must be done as a team • A group of individuals is not a team • In order to be a team, we must prepare and present as a team

21. Team Presentations • Preparation • The planning process begins with brainstorming

22. Team Presentations • Preparation • After the team has decided on a topic, begin: • Researching • Outlining

23. Team Presentations • Preparation • When preparing the presentation there are two options: • Delegate tasks • Prepare as a team

24. Team Presentations • Preparation • Delegate • Assign each group member a focus area that they will work on individually

25. Team Presentations • Delegation • Divide by topics • Topic 1 • Topic 2 • Topic 3

26. Team Presentations • Prepare as a team • Work on all aspects of the project as a team.

27. Team Presentations • There are advantages and disadvantages to both

28. Team Presentations • Present as a team • Team presentations must be: • Organized • Unified • Coherent

29. Team Presentations • They must not be an unrelated series of individual presentations

30. Team Presentations • Team Strategies • Organize as a whole • Transition between speakers • Practice and deliver as a team

31. Team Presentations • Team Strategies • Organize as a whole • Transition between speakers • Practice and deliver as a team

32. Team Presentations • Organize as a whole • Divide your presentation by main points or topic areas, not by number of members

33. Team Presentations • Once you have outlined your presentation, decide who will speak when

34. Team Presentations • Option 1: Each speaker gets one section • Section 1 (Speaker 1) • Section 2 (Speaker 2) • Section 3 (Speaker 3)

35. Team Presentations • Option 2: One speaker gets more than one section • Section 1 (Speaker 1) • Section 2 (Speaker 2) • Section 3 (Speaker 3) • Section 4 (Speaker 1)

36. Team Presentations • Option 3: Each section may have more than one speaker • Section 1 (Speaker 1) • Section 2 (Speaker 2 and 3) • Section 3 (Speaker 4 and 5)

37. Team Presentations • Team Strategies • Organize as a whole • Transition between speakers • Practice and deliver as a team

38. Team Presentations • Transitions • The first speaker should: • Say the opening and preview • Introduce each team member • Say what topic each person will cover • Introduce the first speaker

39. Team Presentations • “Our team will speak about our design for the new pool and its benefits. Steve and Bill will talk about the design and Nancy will explain the benefits it will bring. Go ahead Steve.”

40. Team Presentations • Each other speaker should: • Speak about their section • Provide an internal summary • Transition to the next speaker

41. Team Presentations • “Now that I have finished explaining the design, Nancy will explain the benefits.”

42. Team Presentations • Team Strategies • Organize as a whole • Transition between speakers • Practice and deliver as a team

43. Team Presentations • Practice: • What you will say • In what order • Where you will sit and stand

44. Team Presentations • Deliver • You are “on stage” at all times, from the moment when you walk into the room • Be attentive and focused when others are speaking

45. Team Presentations • Remember to: • Prepare • Practice • Deliver • As a team!

46. Today • Visual Aids • Team Presentations • Answering Questions

47. Answering Questions • Many presentations involve speaker-audience interaction • The audience will ask the speaker questions and the speaker must respond

48. Answering Questions • When to take questions • How to take questions • What to say if you don`t know the answer • How to answer difficult questions

49. Answering Questions • When to take questions • How to take questions • What to say if you don`t know the answer • How to answer difficult questions

50. Answering Questions • Inform your audience at the beginning of the presentation, when you will take questions: • “Please hold your questions until the end” • “Please ask questions as they come up”