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INTRO. /. Education Solutions Development, Inc. Fixed Assets and Warehouse 2.0 . ANUA 2012 – New Orleans. SLIDES. Fixed Assets 2.0 . Enhanced Functional Area. Asset Creation from Skeleton to Permanent New Mass Replace screen – to update multiple assets at a time

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INTRO


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    1. INTRO / Education Solutions Development, Inc. Fixed Assets and Warehouse 2.0 ANUA 2012 – New Orleans

    2. SLIDES Fixed Assets 2.0 Enhanced Functional Area • Asset Creation from Skeleton to Permanent • New Mass Replace screen – to update multiple assets at a time • Mass Clone – creating multiple assets from a single asset • Reconciliation process between new assets and payments • Complete Automated GL Posting • Enhanced Deletion Process

    3. SLIDES Fixed Assets 2.0 New Parameters and Maintenance Tables • Asset Number Assignment • GL Interface • FA Acquisition Object Maintenance Table

    4. SLIDES Fixed Assets 2.0 New Parameters and Maintenance Tables • FA Type

    5. SLIDES Fixed Assets 2.0 New Parameters and Maintenance Tables • FA Class Code

    6. SLIDES Fixed Assets 2.0 Enhanced Search Capability • Screen is reorganized and additional filter added • Asset No search from Page Header

    7. SLIDES Fixed Assets 2.0 Redesigned Fixed Asset Detail screen • New Data – Cost Center, Delete Status, Delete Date etc • Make Permanent function • PO Number entry brings in PO related values

    8. SLIDES Fixed Assets 2.0 Redesigned Fixed Asset Account Distribution screen • Two sections for Acquisition Account and Fixed Asset Account • GL Posing based on Asset Account setup

    9. SLIDES Fixed Assets 2.0 Redesigned Fixed Asset GL Posting (Depreciation) screen • All Accounting Transactions for an Asset listed on the screen • Asset addition and change in cost, Depreciation and Deletion

    10. SLIDES Fixed Assets 2.0 Enhanced Change Log • Comments and Effective Date, Source/batch Id

    11. SLIDES Fixed Assets 2.0 New Mass Clone screen • Single Asset cloned as multiple assets with changes to fields shown as below • Ability to copy data from previous line using ‘On/Off’ switch

    12. SLIDES Fixed Assets 2.0 New Mass Replace screen • Changing certain attributes of multiple assets at the same time, like location, cost, in-service date • Comments and Effective date of the change

    13. SLIDES Fixed Assets 2.0 FA Payment Reconciliation – Batch Process • Match Fixed Asset Additions against Payments

    14. SLIDES Fixed Assets 2.0 FA Payment Reconciliation – Batch Process

    15. SLIDES Fixed Assets 2.0 Improved Asset Deletion Process - Batch • Single Asset or multiple assets based on the user defined criteria • Multiple assets from a .csv file

    16. SLIDES Fixed Assets 2.0 General Ledger Interface • Fixed Assets Posting to GL – batch process • Post add new additions and cost changes to General Ledger • Fixed Assets Depreciation Update – batch process • Compute and Post Depreciation to General Ledger • Fixed Assets Deletion Posting to GL – batch process • Update the delete status on the assets and post to General Ledger

    17. SLIDES Fixed Assets 2.0 General Ledger Interface

    18. SLIDES Fixed Assets 2.0 General Ledger Interface

    19. SLIDES Warehouse 2.0 Enhanced Functional Area • Support Multiple Warehouses (Supplies, Textbooks, Food Services) • User security at Warehouse level • Separate Stock-on-Hand and Stock-on-Self counts • Multiple Accounts for a Warehouse Requisition • Multiple Accounts • Import Items from an Excel sheet • Event Log from entry to delivery • Receiving - Order to Stock UOM conversion • New Transactions • Customer Returns • Vendor Returns • Automatic Generation of Warehouse restocking Orders • New Warehouse Transaction List Report • Show Outstanding POs for a catalog on Catalog Activity and Transaction search screen

    20. SLIDES Warehouse 2.0 Warehouse Catalog • New data – Warehouse No, NIGP code, ISBN No, USDA code, Weight Classification, Bid data • Asset Account Mask • Catalog search from header

    21. SLIDES Warehouse 2.0 Warehouse Catalog Activity Summary Screen

    22. SLIDES Warehouse 2.0 Warehouse Transaction Search screen • Lot more filters • Document Status separate than Delivery Status

    23. SLIDES Warehouse 2.0 Requisition Entry Screen

    24. SLIDES Warehouse 2.0 Requisition Entry Screen • Import Option Available for new order entry • Order Entry by Requesting Center • Multi Accounts are allowed • Ref No available to tie details to accounts for grouping cost • Order quantity and Issue quantity separated • Returns using Customer Returns shown on the screen • Boxed to be delivered and Boxes delivered shown

    25. SLIDES Warehouse 2.0 New Delivery Status Update screen • To set Delivery Status for multiple records • Ability to enter boxes delivered and person who picked/delivered with comments • Updates the event log

    26. SLIDES Warehouse 2.0 Requisition Event screen • Track the status of the order • System defined events created automatically • District can define additional events

    27. SLIDES Warehouse 2.0 Customer Returns screen • To enter goods returned against an order • Entry by Requesting Center

    28. SLIDES Warehouse 2.0 Vendor Returns • To enter goods returned to vendor • Entry made for catalog item against PO and Receipt

    29. SLIDES Warehouse 2.0 New Warehouse Transaction List Report • List Transactions by Catalog and Type