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‘Policies and procedures’ section on the ‘Staff and students’ intranet. Senior Staff briefing 8 June 2011. ‘Policies and procedures’ section on the ‘Staff and students’ intranet. This is a PCPD divisional target building on the earlier work of the Policy Register Working Group.
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‘Policies and procedures’ section on the ‘Staff and students’ intranet Senior Staff briefing 8 June 2011
‘Policies and procedures’ section on the ‘Staff and students’ intranet • This is a PCPD divisional target building on the earlier work of the Policy Register Working Group. • The objective is, in the interests of transparency and good governance, that all policy related documents that are relevant across the School are easily accessible from a single location. Documents will be version controlled and will include supplementary information about them. • Currently such documents are scattered throughout the LSE website requiring the ‘wheat to be separated from the chaff’ before they can be located and used. This is detrimental to LSE’s operational efficiency.
Policy related documents • Includes: • Policies i.e. courses of action adopted and pursued by the School. • Procedures i.e. sequence of instructions followed in solving problems/accomplishing actions. • Regulations i.e. laws/rules prescribed by the School to regulate conduct. • Schemes i.e. a plan or program of action to be followed. • Strategies i.e. plan for obtaining a specific goal. • Codes of practice i.e. a set of written rules which explains how a particular set of individuals should behave.
‘Policies and procedures’ section on the ‘Staff and students’ intranet • The ‘Policies and procedures’ section utilises the benefits of the Content Management System (CMS), the search facility and the new ‘Staff and students’ intranet to make essential documents quick and simple to find and use. • Web Services configured the CMS, search facility and created the ‘Policies and procedures’ section on the ‘Staff and students’ intranet. • PCPD manage the supply and upload of documents including capture of all relevant metadata displayed on the documents and included in the CMS. Metadata is data that describes and gives information about the documents included. • Stephen will now take us through how the ‘Policies and procedures’ section will look, feel and work and I will then run through implementation.
‘Policies and procedures’ section on the ‘Staff and students’ intranet • Implementation: • This section will be in place by the end of June latest (if not earlier). • Launching with a priority list of key documents; second tranche to be added during summer. • The Web Editorial Team will be supporting Web Contributors in the upkeep of their webpages that are affected by this. • Missing metadata will be tidied up over time in conjunction with policy authors. • Policy authors, cc Service Leaders, will be contacted in advance of any new documents being added to verify that content is correct and up-to-date. • As Stephen mentioned there will by a process in place to enable policy authors to submit ,via PCPD, revised content to already published documents.
Going forward • Policy documents will be published via PCPD, not straight to website. Reduce silos of information. • A later phase of work relates to a policy making framework i.e. how new policy related documents should actually be introduced and existing ones formally updated.
