Draft Energy Assurance Highlights For City of Virginia Beach

1. DraftEnergy Assurance HighlightsForCity of Virginia Beach VEPGA Presentation May 4th, 2012 Lori Herrick, MBA, LEED AP City of Virginia Beach Energy Management Administrator

2. Dept of Energy Grant - $200,000Local Energy Assurance Plan (LEAP) Overall Objective: The overall objective of this plan is to enhance communication and coordination among City departments, citizens, and private industry energy stakeholders so that all may be better prepared for potential energy disruptions, while at the same time ensuring that essential functions and services in the City can be maintained during a disruption. Since energy infrastructures are largely owned and operated by private industry, the function of a local government energy assurance plan is NOT to assure supply but to continue to provide essential services and functions during a supply curtailment until normal energy supply systems are restored.

3. Energy Assurance Plan Process

4. LEAP Actions Completed Lots of Energy Discussions – Interviews of: • City Departments • Schools • Verizon Wireless • Dominion Power • Virginia Natural Gas • Virginia Department of Emergency Management • Virginia Department of Mines, Minerals and Energy • Army Corp of Engineers

5. LEAP Actions Completed Attended three energy related exercises: • Attended two Department of Energy (DOE) Exercises (Raleigh, March 2010 and Boston, June 2010) • Worked with the State to develop and participate in the state exercise (October 2011)

6. Other LEAP Actions… • Local Energy Assurance Plan • City Wide Generator Assessment • Energy training for our Engineers • Study of Critical Facilities fed off of Central Plant • Study of Public Utilities Pump Stations • Study and design of a new generator at the Human Service Building

7. LEAP Documents Document 1: Local Energy Assurance Plan MasterThe master plan is reviewed every two years by the Energy Assurance Planning Team [NEXT SLIDE] and updated as needed. Its review and update history is maintained in Appendix A. It is the source document from which selected sections are copied to produce Documents 2 and 3. Document 2: Energy Disruption ESF#12 ChecklistThe operational checklist is carried into the Emergency Operations Center by the Energy Management Administrator for quick reference during an energy disruption. It is reviewed on an event-by-event basis as part of after-action reporting and updated as needed, based on lessons learned during an event. Document 3: Energy Assurance Investment Strategy (Mitigation List)This long-term mitigation strategy describes and prioritizes potential capital investments and changes in policies, procedures and practicesthat would enhance energy assurance and the resilience of the City andits citizens in the face of energy supply disruptions. It is reviewed and updated semi-annually by the Joint Energy Committee to reflect anynew investments or changes in policies, practices, and procedures.

8. Local Energy Assurance Planning Team Joint Energy Committee Emergency Preparedness Committee(LEAP subset drawnfrom incident command structure organizational elements circled at right)

9. Local Energy Usage Profile In Round Numbers • 450,000 people living in 150,000 households • Two-thirds of households are owner-occupied, and one-third are rentals • Virginia Beach has • Heating of owner-occupied homes is 50% electric, 40% gas, 10% oil • Heating of renter-occupied homes is 70% electric, 25% gas, 5% oil • Air conditioning is 100% electric • Electricity consumption: 5 million kWh per year • 2.8 million kWh residential (170,000 customers) • 1.5 million kWh commercial (17,000 customers) • 0.7 million kWh government (1,700 customers) • Natural gas consumption: 6.6 billion cubic feet • 4.4 billion cubic feet residential • 2.2 billion cubic feet commercial • Oil consumption primarily as gasoline for approximately 300,000 vehicles, of which 185,000 are used for commuting to work

10. Local Energy Usage Profile – Residential Heating

11. Virginia Beach Energy Expenditure $22.5 Million in FY10-11

12. Electric Power Supply Infrastructure

13. Renewables – Solar is Summer Peaking Note wind speed profiles areseasonally complementary

14. Natural Gas Supply Infrastructure

15. Petroleum Fuels Supply Infrastructure Colonial Pipeline Transports refined products from Refining Center (Houston) to Rack Markets (Norfolk). Transit time = 15 days.

16. Renewables – Wind is Winter-Peaking 44009(5 m) 44014(5 m) CHLV2(43.3 m) FRF(20.4 m) CBBT(13 m) Station ID(anemometer height)

17. Energy Supply Interconnectivity

18. PJM Long- Term Electricity Price Forecast Wholesale Off-peak Prices forecast to double by 2016

19. PJM Long- Term Electricity Price Forecast Wholesale On-Peak prices forecast to double by 2020

20. Recommendations

21. Recommendation for the City Traffic Signal Study

22. Recommendation for the City Traffic Signal Study

23. Recommendation for the City Fuel Route Planning Factoring Flooding and Downed Tree Limbs

24. Recommendation for the City/Region Fuel – Resupply Plan Mutual Aid Agreements with Other Cities/Counties

25. Recommendation for the Commonwealth Fuel Assurance Along Evacuation Routes

26. Recommendation for the Commonwealth Energy Market Info for Cities and Counties

27. Recommendation for the City Emergency Energy Conservation Plans – Ready • Press Releases & Public Service Announcements • Ready to provide unified clear communication of the issues and the conservation plan

28. Generator Assessment Project

29. Generator Assessment Project CITY Generator Assessment Areas Site Address Software (VR Presence) Tank Capacity Generator Size (KW) Run Time (hours) Product (Diesel/Unleaded/Natural Gas/Propane) Year of the Generator Manufacturer Inventory # Model Serial # Critical Facility (Critical/Vital/Essential) Status: Load Information (e.g., HVAC, lighting, etc.) Quick Connects

30. Generator Assessment Project What age is too old for a generator? 20 years What standard should our generator programs be following? National Fire Association (NFPA)

31. Generator Assessment Project • Covered Facility Generator Information • Buildings (79) • Primary and Secondary Shelters (24) • Pumps – Storm Water (8) • Pumps - Sanitary Sewer (405) • Portable Generators (50) • Intersections (26)

32. Generator Assessment Project

33. Generator Assessment Project Veeder-Root Software - Does it have this software capabilities - Inform increases our information on our fuel sites by providing fuel inventories without physically going to the site. Critical Facilities Whole house or partial? What parts? Quick Connects- Review of quick connects – What do we already have? What is needed?

34. Army Corp Support – Mission from FEMA Coordinated by need through our EOC (Mark Marchbank) to Virginia Department of Emergency Management (VDEM)

35. Army Corp Support Mission from FEMA • State-Wide Priority • Generator Storage • Common Sizes

36. Army Corp Support Mission from FEMA • Generators – local government, hospitals, other health care (nursing homes, dialysis, etc) • Utility providers • Fuel capabilities –even without generators)

37. Army Corp Support Mission from FEMA Value of Pre-Assessment

38. City Communication • Radios • Computers • Cell Phones • Smart Phones • Desk Telephones • Ham Radios

39. Communicating with the Public • 130,000 VBTV – Est. 66% of the household (Verizon and COX) • Social Media - 8,988 on Facebook and 5,335 on Twitter

40. Lack of Fuel to Generators – What Happens to City Communication? We still need to think about and resolve - how do we communicate?

41. Generator Team • Annual Generator Review Meeting- Schedule an annual Generator Review Meeting (every June) ahead of CIP schedule with the involvement of following attendees: 1. Public Utilities2. PW Fleet3. PW Building Maintenance4. PW Facility Maintenance5. Emergency Management (Fire)6. PW Energy Management Meeting in each year – June (Ahead of the CIP)

42. Exercises – Lessons Learned Lessons learned from Energy Exercises • State Exercise • ESF 12 staffing • VDEM – during emergencies only

43. Lessons Learned fromDOE Energy Exercises Lessons learned from Energy Exercises • DOE Exercises • No Fuel Plan for the Country • High reliance on private companies to provide energy

44. Virginia Beach EOC - ESF 12 Staffing

45. Going Forward – Energy Exercises Energy Exercises Regional Approach • Generators Contracts • Fuel Contracts • Test at what point does the demand exceed the supply?

46. Going Forward – Continued Resources

47. Virginia Beach - Energy Assurance Advisory Group for Local Governments

48. Going Forward – Energy AssuranceWhat May Cities and Counties Decide they need? State-Wide Energy Market Vulnerability - Cities and Counties need assistance monitoring energy supply markets (i.e., being aware of possible energy disruptions) Regional Fuel Route Plan - Creating fueling plan for evacuation routes (Hampton Roads) VDEM to maintain Generator Assessments - allowing information to pass to FEMA and the Army Corp of Engineers with less delay State-Wide Study to Assess energy Communication Modes - assessing energy vulnerability for TV station, radio, social media, etc.)

49. Going Forward – Energy AssuranceWhat May Cities and Counties Decide they need? Develop and Maintain an Energy Template Database Develop a public information packet for various scenarios - heat wave, flood, energy outages, etc. State-wide Study and Recommendations on Energy Assurance using Renewable Energy (e.g., wind) - what can Virginia's climate really deliver? State-wide Energy Assurance Preparedness Training - education for Cities and Counties regarding the states EAP Expanded ESF 12 Staffing at DMME and VDEM

50. Going Forward – Energy Assurance Investment Strategy • Support the Commonwealth’s efforts to staff Energy • Maintaining Generator Assessments and other Mitigation items list • Prioritizing mitigation needs – JEC • Seeking funding – grants and CIP requests Questions?