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QuickstartIT Your essential guide to student IT services @ QMU Logging on to the student workstations Before you can access any student IT services, you have to logon first. To logon, you need to know 2 things: Your username Your password

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quickstartit

QuickstartIT

Your essential guide to

student IT services @ QMU

logging on to the student workstations
Logging on to the student workstations
  • Before you can access any student IT services, you have to logon first.
  • To logon, you need to know 2 things:
    • Your username
    • Your password
  • Before you can get a username and password, you must be a matriculated student.
    • You can matriculate online at the QMU student portal
    • Find the student portal here: http://u.qmu.ac.uk
how to login on campus 1
How to login on campus(1)
  • When you sit down at any workstation on campus, you will see this screen:
  • Click on QM desktop to select it.
how to login on campus 2
How to login on campus (2)
  • When the login screen appears:
  • In the username box, type in your username.
  • In the password box, type in your password.
    • The first time you login, use the password you got when you matriculated.
  • Click OK.
about passwords
About passwords
  • The first time you login, you will be prompted to change your password.
  • You won’t be able to finish logging in until you’ve chosen a new password.
  • There are some special rules about the kind of password you can choose.
more about passwords
More about passwords
  • QMU password ‘rules’:
    • Your password must be at least 7 characters long.
    • Your password must contain 3 of these types of characters:
      • Uppercase letters (ie A, B, C etc)
      • Lowercase letters (ie a, b, c etc)
      • Numbers (ie 0, 1, 2 etc)
      • Non-alphabetic characters (ie $, !, £, % etc)
    • An example of a suitable password might be: Fr@nce98
    • Remember these important points:
      • Your password cannot be the same as your username.
      • Your password cannot contain your full name or part of your name.
activity 1
Activity 1
  • Log on to a QMU student workstation.
  • When prompted, change your password.
the qmu student desktop
The QMU student desktop
  • The QMU student workstation uses Citrix thin client technology.
  • This state-of-the-art technology is more secure than traditional PCs and is much “greener”.
  • It is easier to upgrade to the latest software.
  • All the workstations on campus have the same standard desktop.
  • The desktop is based around Microsoft Windows XP.
getting around the student desktop
Getting around the student desktop
  • Click on the <Start> button at the bottom left of the screen.
  • Click on <All Programs> to see all the applications you can use.
  • You will find the Microsoft Office applications (eg Word, Excel, PowerPoint etc) under Microsoft Applications.
  • Find out more about the student desktop here:
    • About the student desktop
    • Getting started with the student desktop
activity 2
Activity 2
  • From the student desktop, find the application Microsoft Word.
  • Then find Adobe Acrobat Reader.
answers to activity 2
Answers to Activity 2
  • From the student desktop, find the application Microsoft Word.
  • Click on Start > All Programs >Microsoft Applications > Click on Microsoft Word.
  • Then find Adobe Acrobat Reader.
  • Click on Start > All Programs > Acrobat Reader
student email @ qmu
Student email @ QMU
  • All matriculated students are given their own QMU email address and mailbox.
  • Staff will use your QMU email address to communicate with you about your studies, or about other aspects of campus life.
  • You need to check your QMU mailbox regularly for important information about your studies.
your qmu email address
Your QMU email address
  • Your QMU email address is based on your QMU student number.
  • If your student number is: 09001234
  • Then your email address will be: 09001234@qmu.ac.uk
using your qmu mailbox
Using your QMU mailbox
  • On campus, you can access your mailbox via Microsoft Outlook, or via Webmail.
    • You will find Outlook in the Microsoft Applications folder on the student desktop.
    • Webmail is accessed via an internet browser such as Internet Explorer or Firefox.
  • All QMU staff and students are listed in the Global Address List (GAL).
  • You can use the GAL to select the names of people you want to email.
sending emails with microsoft outlook
Sending emails with Microsoft Outlook
  • To send an email:
    • Click on <Start>
      • Choose <All Programs>
      • Select Microsoft Applications and click on Microsoft Outlook
    • Click on your Inbox
      • Click on New to open a new message.
      • In the To field, put the name of the person you are sending the email to.
      • To enter the name, you can:
        • Type it in the format: 09001234@qmu.ac.uk
        • Click on the address book icon to open the Global Address List (GAL). You can then choose the person’s name from the list.
    • Give your email a subject.
    • Type your message.
    • Click on Send to send your message.
activity 3
Activity 3
  • Open Microsoft Outlook.
  • Click on your Outbox.
  • Use the GAL to send yourself a message.
answers to activity 3
Answers to Activity 3
  • Open Microsoft Outlook.
  • Click on Start > All Programs > Microsoft Applications > Microsoft Outlook
  • Click on your Outbox.
  • In the left-hand pane, click on Mailbox – “Your name”
  • Use the GAL to send yourself a message
  • Refer to the slide: Sending emails with Microsoft Outlook
manage your qmu email inbox
Manage your QMU email inbox
  • Your QMU mailbox has a size limit
    • This limit is currently set at 50MB for undergraduates.
    • Postgraduate students have a limit of 100MB.
  • This means that you must manage your mailbox.
  • There are a few ways you can do this:
    • Delete all the messages you don’t need.
      • This includes emails you have received.
      • Emails you have sent (Sent Items).
      • Remember to empty the Deleted Items folder.
    • You can also save space by saving any email attachments sent to you elsewhere.
activity 4
Activity 4
  • Open the email you sent to yourself in Activity 3.
    • Click on Reply.
    • Send yourself a reply.
  • Highlight the original message by clicking on it once.
    • Click on the ‘X’ button to delete the message.
  • Go to the Deleted Items folder.
    • Click on the ‘X’ button to delete the message.
    • When prompted, click on Yes.
  • Go to the Sent Items folder.
    • Delete both messages which you have sent.
    • Delete these from the Deleted Items folder as well.
more about qmu email
More about QMU email
  • Ifyou have lots of messages in your QMU mailbox which you must keep, then you could set up a personal email folder to store.
    • This is also known as a PST file.
    • It is stored in your home directory.
  • To create a new email personal folder:
    • In Outlook, click on Tools on the top menu bar.
    • Choose Email accounts. Make sure the option View of change existing accounts is selected and click Next.
    • Select New Outlook data file.
    • Office Outlook Personal Data Files should be highlighted. Click OK.
    • At the Create or Open Outlook Data File dialog box, make sure you select your home directory (or Z:\ drive) as the location.
    • Outlook suggests that you call your new folder Personal Folders. Click Open to accept this and create the folder or else give it another name.
using webmail
Using Webmail
  • Webmail lets you check your QMU mailbox from anywhere via the internet.
  • You need a computer with an internet connection and internet browser software.
  • The QMU webmail internet address is: https://mail.qmu.ac.uk/exchange
  • You will need your QMU username and password to login.
  • Once logged in, you can use Webmail to send and receive emails. It looks much like Microsoft Outlook.
activity 5
Activity 5
  • Open Webmail.
  • Send an email to your QMU mailbox.
  • In Outlook, check the size of your Inbox folder.
    • In Outlook, right click once on Mailbox – Bloggs, Joe.
    • Select Properties for Mailbox – Bloggs, Joe
    • Click on the Folder Size button.
    • This will show you how much data is stored in each folder in your Mailbox.
answers to activity 5
Answers to Activity 5
  • Open Webmail.
  • See the slide: Using Webmail
  • Send an email to your QMU mailbox.
  • Click on the New icon and complete the To: and Subject: fields then type your message.
  • In Outlook, check the size of your Inbox folder.
    • In Outlook, right click once on Mailbox – Bloggs, Joe.
    • Select Properties for Mailbox – Bloggs, Joe
    • Click on the Folder Size button.
    • This will show you how much data is stored in each folder in your Mailbox.
other microsoft applications
Other Microsoft applications
  • Microsoft Word is a word processing application.
  • You use Microsoft Excel to create spreadsheets.
  • Microsoft PowerPoint is used for presentations.
  • To access all Microsoft applications:
    • Click on <Start>.
    • Choose <All Programs>.
    • Select Microsoft Applications.
    • Choose the application from the list.
activity 6
Activity 6
  • Using Microsoft Word:
    • Open Microsoft Word. It will open to a blank document.
    • Type this:
      • This is my first document.
    • Save the document.
      • To save, click on File and then choose Save.
      • Or click on the Save icon.
    • You will be prompted to give your file a name.
      • Call it: myfile
      • By default, your files are saved in your home directory.
managing your file space
Managing your file space
  • All students are given a home directory.
    • Only you have access to this area.
    • The area appears as the Z:\ drive in My Computer.
    • It also appears as the [My Documents] folder.
    • All work saved in this folder can be accessed from any student workstation you logon to.
  • You should save all your important work and data to this folder.
    • By default, most applications will prompt you to save your work here.
    • Your Z:\ drive is held on a central QMU file server.
    • Your data is backed up daily.
  • You have a total of 130MB of space available in your home directory.
    • For students on most courses, this should be more than adequate.
    • If you need more space for your coursework, ask your lecturer to request this from Information Services.
    • If you need to share work with others – incl your lecturers – again ask your lecturer to request this from Information Services.
  • Your Z:\drive must only be used to save course-related documents and files.
    • You are not permitted to store non-work items, eg MP3, WAV etc.
    • Not only do these take up space, by having these you may actually be breaking the law.
activity 7
Activity 7
  • Managing your file space:
  • Click on <Start> and choose <My Computer>.
  • Find the Z:\ drive and double click on it.
  • Find the file called myfile which you created in Activity 6.
  • Click once on the file to highlight it.
  • Delete the file.
    • To delete the file you can either click on File and choose Delete.
    • Or you can right click once on the file and choose delete.
  • Once the file has been deleted, it is stored in the Recycle Bin on your desktop.
    • The file will stay there until you empty the Recycle Bin.
accessing the internet
Accessing the internet
  • All student workstations have access to the internet via the QMU local area network.
    • The standard internet browser is:
      • Microsoft Internet Explorer
    • It is accessed via the [Start] menu.
  • The browser is configured to start at the QM:u student portal home page:
    • (http://www.qmu.ac.uk/portal/default.htm).
    • This page is also accessible from any internet-enabled computer outwith QMU.
using the internet
Using the internet
  • If you know the address (URL or uniform resource locator) of a website:
    • Type it in to the address bar, and click Go.
    • Or, you can also use an internet search engine.
      • Possible search engines include:
      • Google (www.google.com)
      • MSN (www.msn.com)
      • Yahoo (www.yahoo.com)
      • Lycos (www.lycos.com) etc.
activity 8
Activity 8
  • Find the Microsoft Internet Explorer browser.
    • Type in www.google.com.
    • Search for Queen Margaret University.
    • Use the links to go to the QMU website.
  • Next:
    • Type in www.yahoo.com
    • Search for BBC.
    • Use the links to go to the BBC news website.
    • See if you can find local (ie Edinburgh / east of Scotland) news.
qm u student portal
QM:u – student portal
  • QM:u is the student portal.
  • You can access it from: http://u.qmu.ac.uk
  • It is also the internet ‘home’ page when you are on campus.
  • The portal is used for online student matriculation.
    • You can use the portal to check and amend your personal details.
    • It is also used to publish exam results.
  • Access to QM:u is available only to matriculated QMU students.
activity 9
Activity 9
  • Access QM:u student portal.
  • Login using your QMU username and password.
  • Check that your personal details are correct.
about webct
About WebCT
  • WebCT is QMU’s virtual learning environment.
  • Most courses use WebCT to publish lecture notes and other learning materials.
  • Some courses undertake online assessments via WebCT.
  • Your LRC induction material is also published on WebCT.
accessing webct
Accessing WebCT
  • WebCT is available online at: http://learn.qmu.ac.uk
  • It is also available via quick links on the main QMU website and the QM:u student portal.
  • To login to WebCT, you must be a matriculated QMU student.
  • You login using your normal QMU username and password.
activity 10
Activity 10
  • Accessing WebCT:
    • Open Internet Explorer.
    • Go to: http://learn.qmu.ac.uk
    • Login with your QMU username and password.
    • Access the LRC induction material.