1 / 13

Redistricting Gulfport

Redistricting Gulfport. Preparing for the effects of the 2010 Census on our community. Purpose of the Meeting. Begin to create a procedure for developing a Redistricting Plan. Create a group that has clearly defined roles and responsibilities for each part of the creation of the procedure.

erik
Download Presentation

Redistricting Gulfport

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. RedistrictingGulfport Preparing for the effects of the 2010 Census on our community

  2. Purpose of the Meeting • Begin to create a procedure for developing a Redistricting Plan. • Create a group that has clearly defined roles and responsibilities for each part of the creation of the procedure. • Identify others who need to be included in the creation of the procedure to develop a Redistricting Plan. • Establish a timeline for presentation of the procedure to the City Council. Mike Miller, Sr. GIS Analyst

  3. Purpose of the Procedure • Create a Redistricting Plan that satisfies the City Council and Citizens. The Plan will be in accordance with all State and Federal laws. The procedure will at every step mitigate risk that may threaten the successful creation of the Redistricting Plan. By the efficient use of City manpower and other resources, the finalized Redistricting Plan will be delivered to the Department of Justice and accepted in time to prepare for the 2013 elections. Mike Miller, Sr. GIS Analyst

  4. Who is involved? • Citizens • U.S. Department of Justice • U.S. Census Bureau • MS Secretary of State • Harrison County Circuit Clerk • Mayor • City Council • City Clerk • Legal Department • Division of GIS • Others Mike Miller, Sr. GIS Analyst

  5. Scope • Collect requirements from all parties involved (from Slide 4). • Develop a detailed description of the products required (Deliverables). Identify assumptions and constraints. • Identify Risks and Alternatives for Plan. • From description of deliverables, subdivide work into smallest components. Mike Miller, Sr. GIS Analyst

  6. Time Management • Define Activities to complete smallest Deliverable components • Sequence Activities • Estimate Activity Resources (Human Resources and Other Assets) • Estimate Activity Time • Develop Schedule Mike Miller, Sr. GIS Analyst

  7. Rough Time Line Budget 2011 6/10 - 9/10 Budget 2012 6/11 – 9/11 Budget 2013 6/12 – 9/12 Census Data Delivered 3/31/2011 Election Day 5/14/2013 Census Day 4/1/2010 2011 2012 2013 Start Focus Groups 5/1/2011 Send to Dept of Justice 5/1/2012 Back from Dept of Justice 12/31/2012 Planning Execution Close Mike Miller, Sr. GIS Analyst

  8. Communication • Identify Persons/Organizations involved and the level of information they need or want. • Interactive – multidirectional exchange; meetings and phone calls • Push – Email, Mass Mailing, Press Releases and Progress Reports • Pull – Website, Web Media • Establish Formal Change Request Protocol Mike Miller, Sr. GIS Analyst

  9. Quality Plan • A Quality Policy should either be created or adopted to ensure that the redistricting plan is in accordance with federal guidelines. • Schedule Baselines should be established. • Cost Baselines should be established (especially important with per hour outsourcing). • Use lessons learned from previous redistricting; Tap into corporate knowledge. Mike Miller, Sr. GIS Analyst

  10. RISK (and Opportunity) • Either Negative or Positive, Risk represents an uncertain event in the future that can affect one or many objectives: • Known – will have planned responses to avoid the consequences of risk or take advantage of opportunities • Unknown – will need a contingency plan Mike Miller, Sr. GIS Analyst

  11. Resources • Identify necessary Skills and Assets (Hardware, Software, Telecommunication). • Identify Authority, Roles and Responsibilities. Name Names; additional people may have to added • Establish Reporting Relationships for each Activity. • If Skills and Capacity are mismatched; Mitigate with training, reassignment, hiring or outsourcing. Mike Miller, Sr. GIS Analyst

  12. Procurements • Dependent on Make-or-Buy decisions • A clearly defined Statement of Work will be generated to help vendors decide if they can provide the necessary products or services. • Selection criteria include: Price, Technical Capability, Understanding of Need, Financial Capacity, Past performance, References, Intellectual and Proprietary Rights. Mike Miller, Sr. GIS Analyst

  13. Cost • Estimate Costs • Determine Budget • If Alternatives include outsourcing, they must be accounted for and rolled into 2010-11 Budget. Mike Miller, Sr. GIS Analyst

More Related