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Provide. RBOA INC 2010 ANNUAL MTG. Niceville City Hall 7:00 PM 2 March 2010. RBOA INC. Welcome -- thanks for coming Your participation in conduct of RBOA is greatly appreciated 402 members strong Board of Directors, Committees All Volunteers. BOARD OF DIRECTORS.

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  1. Provide RBOA INC 2010 ANNUAL MTG Niceville City Hall 7:00 PM 2 March 2010

  2. RBOA INC Welcome -- thanks for coming Your participation in conduct of RBOA is greatly appreciated 402 members strong Board of Directors, Committees All Volunteers

  3. BOARD OF DIRECTORS • PRESIDENT PAUL MARYESKI • VICE PRES TOM ROBBINS • TREAS/SEC LINDA BLYTHE • ENVIRONMENT BILL PATRICK • ARCHITECTURE PAUL MARYESKI* • COMPLIANCE AL HABERBUSCH • MAINTENANCE VACANT *acting

  4. PURPOSE AND POWER OF THE ASSOCIATION • “This Association is non-profit, does not contemplate pecuniary gain or profit to the members thereof. The specific purposes for which it is formed are to provide for maintenance, preservation and architectural control of the residential properties and to promote the health, safety and welfare of the residents of said properties.” (Article III of the By Laws)

  5. AGENDA • CALL TO ORDER • QUORUM VALIDATION • ANNOUNCEMENT OF STANDARDS • ELECTION OF DIRECTORS • FINING AMENDMENT • TREASURER’S REPORT • PROPOSED 2010 BUDGET • COMMITTEE REPORTS • OPEN DISCUSSION

  6. ELECTION OF OFFICERS • QUORUM VALIDATION (need 26%, 105) • ANNOUNCEMENT OF STANDARDS • VOTE COUNT • RESULTS -- ELECTION OF OFFICERS

  7. FINING AMENDMENT • BACKGROUND • Most ownership association boards have this authority • Board operates at distinct disadvantage without this authority • Will help with covenant compliance • Judicious/deliberate process with limits on daily/maximum fines

  8. FINING AMENDMENT • BACKGROUND • MOTION • DISCUSSION • SECOND THE MOTION • VOTE • SIMPLE MAJORITY REQUIRED • RESULTS

  9. TREASURER’S REPORT $44K Annual Program 402 mbrs x $110 Money Mkt: $33.2k Checking: $6.7k Dam Fund: $5.2k ______ $45.1k* *as of 31 Dec 2009

  10. 2010 Annual Budget Income Annual Dues $44,220 Interest (money market) 1,000 Total income $45,220 Expenses Accounting 3,000 Administrative 1,200 Grounds Keeping 8,000 Insurance 6,000 Landscaping 6,500 Legal & Professional 5,000 Newsletter 500 Projects 4,500 Repairs & Maintenance 3,000 Entrance Ways 1,000 Taxes 500 Utilities (elect/water) 5,500 Other 520 Total Expenses $45,220 Net Income (Loss) 000

  11. COVENANTS • COVENANTS COVER EACH OF 13 UNITS • Each has expiration date • Legal steps required to extend • UNIT 3 COVENANTS EXPIRE 15 MAR 2012 • Sharon, Ruckel, Wava & Kristin Circle • Majority of property owners must formally approve extension • More to follow in the next year

  12. COMMITTEE REPORTS • ENVIRONMENTAL • ARCHITECTURAL CONTROL • MAINTENANCE • COMPLIANCE

  13. ENVIRONMENTAL

  14. ENVIRONMENTAL • THE 6 LAKES: Henderson, Kenny, Phelps Werk, Phelps & Amick • WILL CONTRACT WITH THE “LAKE DOCTOR” FOR VEGETATION CONTROL ON LAKE HENDERSON/LAKE WERK • AS REQUIRED • VEGETATION CAN BE CONTROLLED - NOT ELIMINATED • LET THE BOARD KNOW IF YOU SEE A PROBLEM DEVELOPING

  15. gators

  16. Exercise Caution

  17. beavers

  18. ARCHITECTURAL CONTROL

  19. ARCHITECTURAL CONTROL • Who is the Committee? Your neighbors!! Paul Maryeski Tom Robbins Paul Grimmig

  20. ARCHITECTURAL CONTROL • ACC Application – for any new house or addition to the property after a house is in place • Download application at rboa.net (first column) • Info required: what is it; what will it look like; what’s it made of; where will it be sited on the lot (include drawings/pictures, specs, site plan) • Owner (not realtor or contractor) agrees/certifies • Restrictive covenants are on the web site (click Documents) • ACC will retain drawings for file – submit in 11” x 14” format

  21. ARCHITECTURAL CONTROL • Variance to Restrictive Covenants • Provide rationale – why can’t your project comply? • Provide written concurrence from owners adjoining your property, or owners that might be affected (e.g. across the street) • In granting set back waivers RBOA assumes no responsibility for encroachment into Utilities/Drainage setbacks from County or other government agency. This is always noted in ACC approval “Notes”

  22. MAINTENANCE

  23. MAINTENANCE • MAINTENANCE CONTRACT • S&P Landscaping on contract • Board remains pleased with S&P service • LANDSCAPING • Georgiana C. Peacock • Georgiana to provide improvement concepts for 3 islands: Ruckel Drive entrance off College, Lake Way Drive and Ruckel Drive near dam

  24. Ruckel Drive (off College )

  25. Lakeway Drive

  26. Ruckle Drive (near dam)

  27. Henderson Lake

  28. MAINTENANCE • BOARD’S GOAL IS AN ATTRACTIVE COMMUNITY • SUGGESTIONS FOR IMPROVEMENTS AND NEW PROJECTS MOST WELCOME • DON’T BE BASHFUL!!!!!

  29. COVENANT COMPLIANCE

  30. COVENANT COMPLIANCE • COVENANT COMPLIANCE • APPROACH PER SEPT 2006 LETTER TO ALL RBOA MEMBERS • DIRECT NOTIFICATION TO PROPERTY OWNERS • DISCREPANCIES • GENERALLY A LACK OF KNOWLEDGE OF COVENANTS SPECIFICS • THIRTEEN (13) SEPARATE UNITS WITH INDIVIDUAL COVENANTS

  31. COVENANT COMPLIANCE

  32. COVENANT COMPLIANCE • COVENANT COMPLIANCE (CONTINUED) • 2009 • 41 VIOLATIONS NOTED – NOT ALL PERSISTED • 16 VIOLATION LETTERS MAILED OUT • RESULTS --- EXCELLENT RESPONSE!!!!! • 14 VIOLATIONS CORRECTED AFTER FIRST LETTER • 1 VIOLATION REQUIRED SECOND LETTER (FROM RBOA ATTORNEY) • 1 VIOLATION STILL BEING WORKED

  33. COVENANT COMPLIANCE • WHERE CAN YOU FIND YOUR COVENANTS • WWW.RBOA.NET

  34. COVENANT COMPLIANCE

  35. COVENANT COMPLIANCE WHAT UNIT ARE YOU IN? GO TO http://okaloosapa.com/ MOUSE OVER SEARCH & CLICK PROPERTY RECORDS ACCEPT THE STATEMENT GET A LIST OF WAYS TO SEARCH Search by Map Search by Owner Name Search by Parcel Number Search by Location Address Search by Business Name Search by Subdivision Name

  36. COVENANT COMPLIANCE COVENANT COMPLIANCE

  37. COVENANT COMPLIANCE • ONCE CLICK ON PARCEL NUMBER --PART OF THE INFO IS “ROCKY BAYOU C/C EST #8 LOT 24 “ • THEN GO TO UNIT 8 COVENANTS ON RBOA WEB PAGE AS PREVIOUSLY DESCRIBED

  38. am OPEN DISCUSSION

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