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Need of Information Audit for Effective Collection Building in Libraries: with special reference to Academic Libraries. Authors: Mrs.Amita S. Pradhan , Librarian, Sinhgad College of Engineering, Pune-41(M.S.) Dr.Mrs. Neela J. Deshpande
Mrs.Amita S. Pradhan,
Librarian, Sinhgad College of Engineering, Pune-41(M.S.)
Dr.Mrs. Neela J. Deshpande
Professor, Dept of LIS, Jaykar Library, Uiniversity of Pune. Pune -7(M.S.)
In addition to ongoing acquisition of materials, library collection development includes:
The quality of content and fulfillment of academic curricular needs are the first criteria against which any potential item for purchase are evaluated.
Specific criteria used in selecting resources for the library's collection includes:
Types of Resources used in Academic Libraries:
a) general circulating collection,
b) reference collection
e) audiovisual materials
f) e- references.
Elizabeth Orna (1999) in her volume Practical Information Policies defines IA as “ A systematic study of Information use , resources and flows with verification by reference to both witness (user) and documents , in order to establish the extent to which they are contributing the organization’s objectives.”
covered in information audit and are they are periodically verified and evaluated
An academic library annually performs –stock verification, User study, Usage analysis to support budgetary dictions. Information audit becomes all comprehensive tool to justify their demands.Use of Information Audit for effective collection building :
Susan Henczel’s model of Seven Stages
of Information Audit (2001) :
as imparting formal Education in Academic institutions.
2.Data Collection :
3. Data Analysis :
a) General analysis
b) Strategic analysis- to support policy making
c) information flow mapping- this is helpful for tracing- -- Insufficiencies, Bottle necks
- Information gatekeepers (lots coming in through
a single distribution point)
4. Data Evaluation :
5) Communicating Recommendations
Communication strategies are important through the entire audit process. The recommendation are to be communicated to the authorities involved into the process so that the policies are decided.
6) Implementing Recommendations:
Recommendation are made and it is unto the concerned authority to implement it.
Plans are made for the implementation ,
Stages of implementation can be decided and
executed with necessary financial support.
7)The Information Audit as a continuum :
IA is an ongoing process. The initial Information Audit is a first generation audit. After that one has to regularly review.